Official UK procurement notice
PP-10153 Brunel Academies Trust Cleaning
Authority: BRUNEL ACADEMIES TRUST (Education)·On behalf of: Place Group Ltd
Sectors: Cleaning & Environmental Services (90) Delivery: South West (UKK1)
Published estimate£1,300,000≈ £433k / year · £1,560,000 inc. VAT14.5% below published estimate
Submissions closed 29 Apr 2025awarded 18 Sept 2025
Awarded to Imperial Cleaning Services (South West) Limited
Contract term 3 yrsends 31 Oct 2028 · up to 31 Oct 2031 with extensions · starts 1 Nov 2025
What is being bought
Published requirement descriptionBrunel Academies Trust is a MAT based in Swindon. The Trust require cleaning services for 9 locations, including one central office and the rest are SEN schools. These are all located in and around the Swindon area.
Further information on the Client’s requirements can be found at Attachment 1A Specification, Attachment 1B Cleaning Standards and Attachment 2 Client Data.
The Contract period will be for three years initially, with the option to extend for two further one-year periods at the discretion of the Client.
The estimated contract value for this contract over the full potential five-year period is £1,300,000 EX VAT. This is taking into consideration inflation / NLW increases.
- How the procedure runs: This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
- No preliminary market engagement: No requirement for market engagement as standard requirement and supply market already known
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Simple description: Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 28 Mar 2025, 14:54 GMT
- Last source update
- 23 Oct 2025, 15:58 BST
- Award evaluation window
- Submission end – 2 Aug 2025
- Authority reference
PP-10153- FTS notice number
2025/S 000-011818- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fa2cFind a Tender
- How it runs
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
- Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
- Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Requests to participate (first stage)
- 29 Apr 2025, 13:00 BST
- Submission deadline
- 29 Apr 2025, 13:00 BST
- Clarification deadline
- 15 Apr 2025, 18:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
28 Mar 2025 → 1 Nov 2025 · 8 dates- Tender notice published28 Mar 2025, 14:54 GMT
- Clarification questions by15 Apr 2025, 18:00 BST
- Submission deadline29 Apr 2025, 13:00 BST
- Award decision expected by2 Aug 2025, 00:59 BST
- Assessment summaries sent399 days ago18 Sept 2025, 00:00 BST
- Standstill ends387 days ago29 Sept 2025, 23:59 BST
- Latest notice published363 days ago23 Oct 2025, 15:58 BST
- Contract starts354 days ago1 Nov 2025
Notice history
5 events · 3 releases on Find a Tender · since 28 Mar 2025- Tender notice published28 Mar 2025, 14:54 GMTUK4
- Contract award notice published18 Sept 2025, 12:01 BSTUK6
- Status changed to complete18 Sept 2025, 12:01 BST
- Contract details notice published23 Oct 2025, 15:58 BSTUK7
- Contract signature expected31 Oct 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,111,9511 award exc. VAT
Bids received 1
Named bidders 1published on the award notice
Contracts signed 1latest 21 Oct 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Imperial Cleaning Services (South West) LimitedSME1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client’ as descriptio | £1,111,951 | 18 Sept 2025 | Awarded |
Contracts
PP-10153 Brunel Academies Trust Cleaning · Imperial Cleaning Services (South West) LimitedSME
- Signed
- 21 Oct 2025
- Value
- £1,111,951
- Period
- 1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2031 with extensions
- Status
- active
- Extensions
- Option to extend for two further one-year periods at the discretion of the Client’ as descriptio
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 5 at stage one | 0 | 0 | — |
Who bid
- wonImperial Cleaning Services (South West) Limited · South West England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of client
Bidders & participating suppliers
1 commercial party on the notice- Imperial Cleaning Services South West LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender