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Find a TenderCancelledProcurement termination notice
Published 26 Nov 2025, 16:56 GMT

Official UK procurement notice

Portfolio, Programme and Project Management (P3M) System to support Asset Lifecycle and Capital Delivery

Official notice

Authority: THAMES WATER UTILITIES LIMITED

Framework agreementGoodsCompetitive flexible procedureAbove thresholdUtilities
Sectors: Software Packages & ERP (48) Delivery: London (UKI)South East (UKJ)
Framework ceiling (notional)£5,600,000initial estimate £700,000 · framework ceiling, not attributable revenue · 1 value update
Submissions closed 22 Dec 2025
Framework period 3 yrsends 31 Mar 2029 · up to 28 Feb 2034 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Thames Water is initiating this procurement process to select the most capable and suitably qualified supplier to deliver a Portfolio, Programme, and Project Management (P3M) solution. The selected solution will form a core component of our future strategic investment framework, providing a fully integrated, end-to-end platform that will fundamentally enhance how we plan, manage, and execute asset investment programmes across the water sector.

The envisioned P3M solution will leverage advanced technologies to support strategic alignment, optimise resource utilisation, and improve delivery performance. It is expected to enable consistent achievement of project outcomes, -delivered on time and within budget, -while contributing to Thames Water's broader objectives, including sustainability and carbon neutrality.

Furthermore, the solution must integrate effectively with existing internal systems and external delivery partners, utilising data across the asset lifecycle to foster collaboration, ensure compliance with regulatory requirements, and reinforce the resilience of our critical infrastructure.

This process is solely focused on the product selection. A future procurement process will be initiated to identify a partner to implement the chosen offering.

Thames Water reserves the right to refine the award criteria. Please note that the deadline for asking for access to the PSQ & submitting of the PSQ is 22 December 2025, at 10 am.

  • How the procedure runs: After this notice is issued, the minimum time period will be allowed for suppliers to register their interest by completing this PSQ. Once submissions have been received and evaluated against the conditions of participation, including legal, financial and technical criteria, a shortlist of preferred suppliers will be invited to respond to the ITN. The ITN process is expected to commence in early/mid January 2026. After ITN submissions are received and reviewed, preferred suppliers will be invited to present their offering to the stakeholders to illustrate how they meet the ITN requirements and clarify their commercial response. Supplier selection is expected to be completed before the end of February 2026.

CPV: Software package and information systems

How this framework works

From the published notice
Type
Closed framework
Call-offs
every call-off is a further competition among the appointed suppliers
Framework period
3 yrs · up to 7 yrs 11 mo from 1 Apr 2026
Published description of the framework

Initial product purchase and annual renewal of software licence maintenance based on agreed calculation method.

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewal 3 yrsPublished value£5,600,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 28 Feb 2034 with extensionsValue: £5,600,000 exc. VAT · £6,720,000 inc. VAT
Delivery: London, South East
Extensions: If there is new functionality added to the product and/or if different support/maintenance is needed. · Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend by 1 year or longer, up to a maximum overall term of 8 years.
48000000 Software package and information systems
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As defined in the PSQ document.

  • Technical & professional ability

    As defined in the PSQ document.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (3)
  • Technical - Functionality of Solution: 50%
  • Current Installed Base: 20%
  • Commercial - Total Price of application acquisition including three years of maintenance/support: 30%
Published award criteria (3)
  • Technical - Functionality of Solution: Meeting all the mandatory functional requirements. Meeting all or most of the desirable functional requirements.
  • Commercial - Total Price of application acquisition including three years of maintenance/support: Fit for purpose, meeting all or most of functional requirements.
  • Current Installed Base: Demonstrable customer base operating in a similar environment to TWUL and quality of references provided.
Conditions of participation2
  • Economic & financial standing

    As defined in the PSQ document.

  • Technical & professional ability

    As defined in the PSQ document.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Portfolio, Programme and Project Management (P3M) System to support…” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Utilities
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
26 Nov 2025, 16:56 GMT
Last source update
9 Jun 2026, 16:38 BST
Award evaluation window
Submission end – 19 Mar 2026
Authority reference
FA2217
FTS notice number
2025/S 000-077428
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Software package and information systems
Delivery area
London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-05e9a5 Find a Tender
How it runs

After this notice is issued, the minimum time period will be allowed for suppliers to register their interest by completing this PSQ.

Once submissions have been received and evaluated against the conditions of participation, including legal, financial and technical criteria, a shortlist of preferred suppliers will be invited to respond to the ITN. The ITN process is expected to commence in early/mid January 2026.

After ITN submissions are received and reviewed, preferred suppliers will be invited to present their offering to the stakeholders to illustrate how they meet the ITN requirements and clarify their commercial response.

Supplier selection is expected to be completed before the end of February 2026.

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Requests to participate (first stage)
22 Dec 2025, 10:00 GMT
Appointment period ends
22 Dec 2025, 10:00 GMT
Clarification deadline
4 Dec 2025, 10:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

To gain access to the PSQ documents, please fill out the details on this form;

forms.office.com/e/RUxiHhpD0J ↗

Timeline

26 Nov 2025 → 9 Jun 2026 · 6 dates
  1. Tender notice published336 days ago
    26 Nov 2025, 16:56 GMT
  2. Clarification questions by328 days ago
    4 Dec 2025, 10:00 GMT
  3. Admission / appointment period ends310 days ago · period end, not a bid countdown
    22 Dec 2025, 10:00 GMT
  4. Award decision expected by222 days ago
    19 Mar 2026, 23:59 GMT
  5. Contract starts210 days ago
    1 Apr 2026, 00:00 BST
  6. Latest notice published141 days ago
    9 Jun 2026, 16:38 BST

Notice history

5 events · 3 releases on Find a Tender · since 26 Nov 2025
  1. Tender notice published
    26 Nov 2025, 16:56 GMT
    UK4
  2. Tender notice published
    27 Nov 2025, 12:18 GMT
    UK4
  3. Published value updated to £5,600,000
    27 Nov 2025, 12:18 GMT
    was £700,000
  4. Procurement termination notice published
    9 Jun 2026, 16:38 BST
    UK12
  5. Status changed to cancelled
    9 Jun 2026, 16:38 BST
Published amendments (1)

Under the Scope section, the total value (estimated) has been updated.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—9 Jun 2026Cancelled

Contracting authority & participating public bodies

THAMES WATER UTILITIES LIMITED

Contracting authorityPrivate utility GB-COH: 02366661 · GB-PPON: PNQQ-4647-DTCV Clearwater Court, Reading, South East, RG1 8DBContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender