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Published 2 Sept 2025, 10:08 BST

Official UK procurement notice

Port of Dover - Planning Framework 2025 - 2029

Official notice

Authority: Dover Harbour Board (Public body)

Framework agreementServicesOpen procedureAbove thresholdUtilitiesSME suitable
Framework ceiling (notional)£2,000,000framework ceiling, not attributable revenue
Submissions closed 29 Sept 2025
Framework period 4 yrsends 17 Oct 2029 · up to 17 Oct 2031 with extensions · starts 17 Oct 2025

What is being bought

Published requirement description

The Port of Dover intends to renew its planning services for a period of 4 years, this role will serve as the single point of contact for all planning services across the Port of Dover, ensuring that projects and programmes are planned and controlled consistently, effectively, and in accordance with governance requirements, project controls, contractual obligations, and reporting standards.

This service will serve as the single point of contact for all planning services across the Port of Dover, ensuring that projects and programmes are planned and controlled consistently, effectively, and in accordance with governance requirements, project controls, contractual obligations, and reporting standards.

  • The Planning Services, is expected to champion the integration of Project Management, PMO, and Quantity Surveying functions to deliver the "One Team" approach essential for Working Smarter Together. This will be a site based role for a lead Snr Planner with additional planners as required to fulfil the requirements of the role and;
  • Provide oversight and accountability for planning service provision
  • Provide strategic direction to planning resources, ensuring professional development and capability building
  • Ensure planning team competency in QCRA, QSRA, EVM, and selected planning tools
  • Deliver training and coaching on planning processes and tools
  • Manage the performance of planning resources
  • Foster a collaborative culture promoting the "One Team" approach
  • Leadership & Management Skills
  • Team Leadership: Proven experience managing senior stakeholders and inspiring collaborative teams
  • Strategic Thinking: Ability to translate objectives into effective planning strategies
  • Communication Excellence: Outstanding verbal and written communication skills
  • Stakeholder Management: Demonstrated ability to manage complex stakeholder relationships
  • Advanced Planning Expertise: Minimum experience as detailed in schedule of rates in developing and maintaining complex schedules for construction projects for lead
  • Planning Tools Mastery: Extensive experience with software (ideally Primavera P6 and MS Project)
  • Earned Value Management: Thorough understanding of EVM principles and practical application
  • Risk Analysis: Proven experience performing QSRA and QCRA on project schedules
  • Schedule Assurance: Experience in forensic analysis and contractor schedule review
  • Construction Industry Knowledge
  • Construction Planning: Extensive experience managing and planning construction projects
  • Contractor Management: Proven track record managing external contractors and consultants
  • NEC Contract Knowledge: Understanding of NEC contract management and commercial frameworks
  • Procurement Understanding: Knowledge of procurement models and their impact on project delivery
  • Benefits Management: Understanding of links between project plans and business case realisation

CPV: Technical planning services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Places
up to 1 suppliers
Framework period
4 yrs · up to 6 yrs from 17 Oct 2025
Published description of the framework

The Conditions of Contract will be the NEC4 Framework Contract with Work Orders awarded under the NEC4 Professional Services Contract or the NEC4 Professional Services Short Contract.

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrsSMEPublished value£2,000,000
Contract period: 17 Oct 2025 – 17 Oct 2029 (4 yrs) · up to 17 Oct 2031 with extensionsValue: £2,000,000 exc. VAT · £2,400,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: Discretionary extension of 1 + 1 years.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Commercial: 40%
Published award criteria (2)
  • Quality
  • Commercial
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Port of Dover - Planning Framework 2025 - 2029” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Utilities
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Sept 2025, 10:08 BST
Last source update
2 Sept 2025, 10:08 BST
Award evaluation window
Submission end – 3 Oct 2025
Authority reference
PODPF/25-29
FTS notice number
2025/S 000-053023
Latest notice
Tender notice (UK4)
Classification (CPV)
Technical planning services
Delivery area
South East (UKJ44)
Official registry OCID
ocds-h6vhtk-0591d4 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
29 Sept 2025, 09:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

The tender will be conducted via the Contracting Authority's procurement platform, for which any applicant must be registered. This is located here: in-tendhost.co.uk/portofdover/aspx/Home ↗

Timeline

2 Sept 2025 → 17 Oct 2025 · 4 dates
  1. Tender notice published
    2 Sept 2025, 10:08 BST
  2. Admission / appointment period ends388 days ago · period end, not a bid countdown
    29 Sept 2025, 09:00 BST
  3. Award decision expected by384 days ago
    3 Oct 2025, 23:59 BST
  4. Contract starts371 days ago
    17 Oct 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    2 Sept 2025, 10:08 BST
    UK4

Contracting authority & participating public bodies

Dover Harbour Board

Contracting authorityPrivate utility GB-PPON: PBWQ-3165-XGNL Harbour House, Marine Parade, Dover, South East, CT17 9BUContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender