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Published 22 Apr 2026, 11:51 BST

Official UK procurement notice

Port of Dover - Cargo Management System

Official notice

Authority: Dover Harbour Board (Public body)

ServicesOpen procedureAbove threshold
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: South East (UKJ44)
Published estimate£425,000≈ £116k / year · £425,000 inc. VAT · 1 value update
Submissions closed 18 Sept 2026
Contract term 3 yrs 8 moends 1 Sept 2030 · starts 15 Jan 2027

What is being bought

Published requirement description

The Port of Dover is seeking to procure and implement an integrated Cargo Management System (CMS) to replace its existing Warehouse Management System and provide a single platform for the management of cargo operations across the Port.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1 3 yrs 8 moPublished value£425,000
Contract period: 15 Jan 2027 – 1 Sept 2030 (3 yrs 8 mo)Value: £425,000 exc. VAT · £425,000 inc. VAT
Delivery: South East
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical/ Quality: 60%
  • Commercial: 40%
Published award criteria (2)
  • Technical/ Quality
  • Commercial
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Apr 2026, 11:51 BST
Last source update
17 Aug 2026, 15:11 BST
Award evaluation window
Submission end – 5 Oct 2026
FTS notice number
2026/S 000-078193
Latest notice
Tender notice (UK4)
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
South East (UKJ44)
Official registry OCID
ocds-h6vhtk-068854 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
18 Sept 2026, 17:00 BST
Clarification deadline
18 Sept 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

To access and submit tender documents, in-tendhost.co.uk/portofdover/aspx/Home ↗

Timeline

22 Apr 2026 → 15 Jan 2027 · 7 dates
  1. Planning notice published183 days ago
    22 Apr 2026, 11:51 BST
  2. Tender notice published66 days ago
    17 Aug 2026, 15:11 BST
  3. Market engagement52 days ago
    31 Aug 2026, 23:59 BST

    We are in the process of defining our plan and strategy for the delivery of the IGNITE Programme.

    We would like to undertake engagement with the market to understand the available options and develop scope across the many expected disciplines required for delivery.

    We will be holding an event at the Port on 20th May 2026, which will allow an opportunity to further demonstrate our requirements and ambitions, including further steps about how we will continue to engage.

    To register your interest, please contact James Bowman - [email protected] and Amy Jones - [email protected]

  4. Clarification questions by34 days ago
    18 Sept 2026, 17:00 BST
  5. Submission deadline34 days ago
    18 Sept 2026, 17:00 BST
  6. Award decision expected by17 days ago
    5 Oct 2026, 23:59 BST
  7. Today
    22 Oct 2026
  8. Contract startsin 84 days
    15 Jan 2027

Notice history

7 events · 3 releases on Find a Tender · since 22 Apr 2026
  1. Preliminary market engagement notice published
    22 Apr 2026, 11:51 BST
    UK2
  2. Preliminary market engagement notice published
    24 Apr 2026, 08:38 BST
    UK2
  3. Tender notice published
    17 Aug 2026, 15:11 BST
    UK4
  4. Published value updated
    17 Aug 2026, 15:11 BST
  5. Status changed to active
    17 Aug 2026, 15:11 BST
  6. Procurement method changed
    17 Aug 2026, 15:11 BST
  7. Deadline published: 18 Sept 2026, 17:00 BST
    17 Aug 2026, 15:11 BST
Published amendments (1)

Contact details have been amended to register interest in our market engagement event.

Contracting authority & participating public bodies

Dover Harbour Board

Contracting authorityPrivate utility GB-PPON: PBWQ-3165-XGNL Harbour House, Marine Parade, Dover, South East, CT17 9BUContact name, email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure