Official UK procurement notice
Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance.
Authority: Poplar HARCA (Public body)
What is being bought5 lots · detail below
Published requirement descriptionPoplar Harca’s purpose is creating opportunities together that realise community potential through exceptional homes and thriving places, with social justice at their core. They are seeking to procure the following contracts for their programmes of works that are a key element on the delivery of their vision:
- Contract Number: PH 0279 - General Build Repair and Maintenance and void works – Aberfeldy, Brownfield and Teviot Estates
- Contract Number: PH 0280 - General Build Repair and Maintenance and void works – Lansbury North, South and West Estates
- Contract Number: PH 0282 – Area 1- Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch
- Contract Number: PH 0283 – Area 2 - Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates
- Contract Number: PH 0284 – Drainage repairs and Maintenance – All Estates
The new contract is due to start on 15th April 2025.
CPV: Articles for the bathroom and kitchen · Builders' carpentry · Builders' joinery · Building completion work · Building fittings · Building installation work · Building materials · Buildings associated with transport · Cable, wire and related products · Concrete · Construction work for buildings relating to education and research · Construction work for buildings relating to health and social services, for crematoriums and public conveniences · +33 more
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£64,272,000 together) · win at most 1 of themLot #1PH0279- General Build Repair and Maintenance and Void Works for Aberfeldy, Brownfield and Teviot EstatesRenewalPublished value£15,297,500
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services.
Build Repairs and Maintenance
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Void Repairs
The Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales:
Priority N - Minor Category: 10 working days – for all voids requiring the ‘standard’ range of works.
Priority M - Major Category: 20 working days – for large voids requiring works over and above the standard range of works, including component replacement.
Lot #2PH 0280 - General Build Repair and Maintenance and Void Works – Lansbury North, South and West EstatesRenewalPublished value£15,297,500
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services.
Build Repairs and Maintenance
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Void Repairs
The Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales:
Priority N - Minor Category: 10 working days – for all voids requiring the ‘standard’ range of works.
Priority M - Major Category: 20 working days – for large voids requiring works over and above the standard range of works, including component replacement.
Lot #3PH 0282 - Area 1 – Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & ShoreditchRenewalPublished value£10,816,250
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services.
Electrical Repairs
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Electrical Testing
The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.
The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to:
PAT Testing
Annual Intake Inspections
Communal Fan Servicing
Electric Vehicle Charger Point Checks
Estate Column Lighting Safety Checks
Lot #4PH 0283 - Area 2 – Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge EstatesRenewalPublished value£10,816,250
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services.
Electrical Repairs
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Electrical Testing
The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.
The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.
The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to:
PAT Testing
Annual Intake Inspections
Communal Fan Servicing
Electric Vehicle Charger Point Checks
Estate Column Lighting Safety Checks
Lot #5PH 0284 – Drainage Repairs and Maintenance – All EstatesPublished value£12,044,500
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Drainage Planned Maintenance and Cyclical Cleaning services.
Planned Maintenance and Cyclical Cleaning Services
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage services in accordance with the below requirements:
Planned maintenance and cyclical cleaning is to be carried out on a quarterly, six-monthly or annual basis, depending on the asset and schedule provided.
The planned maintenance and cyclical cleaning tasks are to include, but are not limited to:
Rodding to remove blockages
Washing out silt
Removing vegetation
Clearing leaves and litter from drains
Maintenance of drain covers
Removing blockages
Replacing missing or damaged lids
High pressure jetting/vacuum truck or tank
Replacement of pipes/runs
Repairing sections of pipes/runs
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Oct 2024, 19:20 BST
- Last source update
- 21 Oct 2024, 19:20 BST
- Award evaluation window
- 3 Dec 2024 – …
- FTS notice number
2024/S 000-034034- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04afdeFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Poplar HARCA will observe a ten-day standstill period calculated in accordance with the Public Contracts Regulations 2015. Under those Regulations aggrieved bidders may by way of proceedings in the High Court seek relief in respect of alleged breaches of the Public Contract Regulations 2015 which may include declaring any award ineffective, and/or seeking damages. After expiry of the ten-day standstill period Poplar HARCA will unless prevented by order of the Court conclude and enter the Agreement.
Publisher note: For more information about this opportunity, please visit the CHIC eSourcing portal at: https://app.panacea-software.com/chic/
How it was run
Official noticeTender documents are also served through a separate tool: https://app.panacea-software.com/chic/ ↗
- Submission deadline
- 2 Dec 2024, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 3 Dec 2024, 07:00 GMT
Timeline
21 Oct 2024 → 3 Dec 2024 · 3 dates- Notice published21 Oct 2024, 19:20 BST
- Submission deadline2 Dec 2024, 17:00 GMT
- Bids opened3 Dec 2024, 07:00 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Communities & Housing Investment Consortium LimitedReview contact point
- The High Court, Royal Courts of JusticeMediation bodyReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.