Official UK procurement notice
Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance
Authority: Newcastle-under-Lyme Borough Council (Local council)
What is being bought
Published requirement descriptionAs part of the ongoing maintenance of Jubilee2 leisure facility the Council is looking to appoint a suitable contactor to maintain the water and filtration systems, chemical dosing system, balance tanks, ultra violet (UV) systems, moveable floor and platforms. The systems are currently being maintained under an existing contract which will expire on 30th September 2026. It is the Council’s intention to award a new contract commencing from 1 October 2029 for a period of up to three years (two years plus the option to extend for a further year).
CPV: Preventive maintenance services · Repair and maintenance of plant · Repair and maintenance services of machinery
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£117,840
- Condition of participation
No conditions of participation identified.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance: 60%
- Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance: 40%
Published award criteria (2)
- Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance: The tender price accounts for 40% of the overall score. When the total cost of each bid has been established these costs should be converted to a score of 100. All other bids should be scored using the formula: Bid’s score = 100 x (lowest cost / this cost)
- Pool Water Treatment Systems and Moveable Floor Servicing & Maintenance: There are 6 quality questions questions that bidders need to respond to (along with weighting to each question) and found in the ITT Part 2.
- Condition of participation
No conditions of participation identified.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Jun 2026, 11:22 BST
- Last source update
- 4 Aug 2026, 14:08 BST
- Authority reference
AA/J2/PWT/1/2026- FTS notice number
2026/S 000-054182- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b0abFind a Tender
How it was run
Official notice- Submission deadline
- 14 Jul 2026, 17:00 BST
- Clarification deadline
- 22 Jun 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
9 Jun 2026 → 1 Oct 2026 · 5 dates- Tender notice published135 days ago9 Jun 2026, 11:22 BST
- Clarification questions by122 days ago22 Jun 2026, 17:00 BST
- Submission deadline100 days ago14 Jul 2026, 17:00 BST
- Latest notice published79 days ago4 Aug 2026, 14:08 BST
- Contract starts22 days ago1 Oct 2026, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 9 Jun 2026- Tender notice published9 Jun 2026, 11:22 BSTUK4
- Procurement termination notice published4 Aug 2026, 14:08 BSTUK12
- Status changed to complete4 Aug 2026, 14:08 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 4 Aug 2026 | CancelledSince commencing the procurement process the Borough Council of Newcastle-under-Lyme has been informed of the Local Government Re-Organisation decision that it will form part of a new North Staffordshire Unitary Council from April 2028. As a result the Borough Council will need to amend the contract duration period and re-issue a new UK4 Tender Notice for a shorter contract period. |
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications POOL WATER TREATMENT SYSTEMS AND MOVEABLE FLOOR SERVICING & MAINTENANCE - Invitation to Tender Part 1
- Bidding documents and specifications POOL WATER TREATMENT SYSTEMS AND MOVEABLE FLOOR SERVICING & MAINTENANCE - Invitation to Tender Part 2
- Bidding documents and specifications POOL WATER TREATMENT SYSTEMS AND MOVEABLE FLOOR SERVICING & MAINTENANCE - DRAFT SHORT FORM GOODS & SUPPORTING SERVICES CONTRACT TEMPLATE
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender