Find a TenderCancelled
Published 1 Dec 2022, 16:32 GMT

Official UK procurement notice

Pool CO2 supplies · UK public procurement notice

Official notice

Authority: Edinburgh Leisure·Consortium: 2 public authorities

Framework agreement2 lotsGoodsOpen procedureSME suitable
Framework ceiling (notional)£600,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 25 May 2026
Lots 2see the lot list below
Framework period 6 yrs 11 moends 2 Jul 2029 · extension options published · starts 3 Jul 2026

What is being bought2 lots · detail below

Published requirement description

We require a supplier of CO2 for our Swimming pools across the Edinburgh area including Schools.

  • Recurrence: We will look to the market at a new potential supplier every three years under a dynamic framework.

CPV: Chemical products · Equipment for swimming pools · Gas pressure equipment · Gases

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids on the busiest of 2 lots (2.0 per place) · 2 appointed (full)
Framework period

6 yrs 11 mo from 3 Jul 2026, As this is a dynamic Framework, it has the capacity to last for over 4 years. This is due to there only being two providers in the market we are aware of. This Oligopoly market means there isn't a great deal of value for the public for continued full tender process every 3 years. However, the opportunity for new suppliers will be provided every 3 years.

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1All pool chemicals and associated requirementsCancelledRenewal 6 yrs 11 mo

We are looking for a supplier of swimming pool CO2.

This will include, all ancillary items needed to run the gas including cylinders/tanks, regulators, CO2 monitors and any other equipment needed. Additional information: The statement for a Find a Tender Service (FTS) notice:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Contract period: 3 Jul 2026 – 2 Jul 2029 (6 yrs 11 mo)
Delivery: Scotland · Multiple sites across Edinburgh
Extensions: Delivery of any other CO2 pool related equipment, product or service will also be made available through this agreement should it become available from the supplier and required by us. This is as long as it doesn’t fall in line with any other agreement we have in place with an alternative supplier. This may also include new technologies as applicable and available. · This will be run as a dynamic framework. As it is an Oligopoly market. Other suppliers may have the opportunity to bid every 3 years.Variant bids: allowed
Lot #2CO2CancelledRenewal

We are looking for a suppliers of swimming pool related Chemicals.

This specific lot is limited to CO2 gas and associated requirements. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: All associated requirements with regards to CO2 in Swimming pools will be in scope. · For as long as we run swimming pools, and unless any major changes occur, we will always need this type of contract.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Quality: 70
  • Cost: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Pool CO2 supplies” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · We will look to the market at a new potential supplier every three years under a dynamic framework.
First published
1 Dec 2022, 16:32 GMT
Last source update
17 Aug 2026, 11:39 BST
Award evaluation window
25 May 2026 – …
Authority reference
EL26169OP
FTS notice number
2026/S 000-078042
Classification (CPV)
Chemical productsEquipment for swimming poolsGas pressure equipmentGases
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-0389fb Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As per tender notice. Please make sure this is read carefully.

Publisher note: Special Conditions of contract 1. Delivery of goods must fall within our opening times. 2. We will notify the supplier of any shortfalls, wrongly processed items, faulty or damaged goods or services as soon as possible. Items so notified will be delivered, uplifted and remedied by the contractor within 7 days. 3. The Contractor shall advise the Edinburgh Leisure and the City of Edinburgh Council of any product subject to recall or notification of defect immediately it becomes aware of any such problem or issue. 4. The Contractor shall uplift, remove and dispose of all CO2 cylinders and equipment supplied during the Contract as required, at no extra cost. 5. Documentary evidence of checks of all tanks, equipment and pipes are to be recorded and must be provided on request. 6. No charges will be made for anything not specified in the agreement. 7. Relevant products must be delivered clean and free from dirt and fluid. 8. On the completion of contract, the contractor must provide a clear exit plan. 9. No interruption of service will be applied due to non-payment of disputed invoices. (SC Ref:840326)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
25 May 2026, 13:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
25 May 2026, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

25 May 2026 → 17 Aug 2026 · 5 dates
  1. Admission / appointment period ends148 days ago · period end, not a bid countdown
    25 May 2026, 13:00 BST
  2. Bids opened148 days ago
    25 May 2026, 13:00 BST
  3. Contract starts110 days ago
    3 Jul 2026, 00:00 BST
  4. Bids must remain valid until81 days ago
    31 Jul 2026, 23:59 BST
  5. Notice published64 days ago
    17 Aug 2026, 11:39 BST

Notice history

8 events · 8 releases on Find a Tender · since 23 Jan 2023
  1. Deadline moved to 3 Feb 2023, 15:00 GMT
    23 Jan 2023, 14:10 GMT
    +7 days · was 27 Jan 2023, 15:00 GMT
  2. Deadline moved to 10 Feb 2023, 15:00 GMT
    2 Feb 2023, 14:10 GMT
    +7 days · was 3 Feb 2023, 15:00 GMT
  3. Deadline moved to 17 Feb 2023, 15:00 GMT
    9 Feb 2023, 16:00 GMT
    +7 days · was 10 Feb 2023, 15:00 GMT
  4. Status changed to complete
    4 Jul 2023, 08:45 BST
  5. Published value published: £600,000
    23 Apr 2026, 15:25 BST
  6. Status changed to active
    23 Apr 2026, 15:25 BST
  7. Deadline moved to 25 May 2026, 13:00 BST
    23 Apr 2026, 15:25 BST
    +1193 days · was 17 Feb 2023, 15:00 GMT
  8. Status changed to unsuccessful
    17 Aug 2026, 11:39 BST
Published amendments (3 · 3 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.227 Jan 20233 Feb 2023+7 d
—Bid openingConditions for opening of tenders · IV.2.727 Jan 20233 Feb 2023+7 d
—DeadlineTime limit · IV.2.23 Feb 202310 Feb 2023+7 d
—Bid openingConditions for opening of tenders · IV.2.73 Feb 202310 Feb 2023+7 d
—DeadlineTime limit · IV.2.210 Feb 202317 Feb 2023+7 d
—Bid openingConditions for opening of tenders · IV.2.710 Feb 202317 Feb 2023+7 d

A supplier has asked for an extension to review some of the T&Cs. We have granted one further week.

As further requests came in for further extensions, it has been decided that this will be the final extension given.

The date is being extended again due to unforeseen issues with the notices to some suppliers. This is being investigated.

Routine re-releases (8)
  • 2023-07: 1 release · 4 Jul 2023
  • 2023-02: 2 releases · 2 Feb 2023, 9 Feb 2023
  • 2023-01: 1 release · 23 Jan 2023
  • 2022-12: 1 release · 1 Dec 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 21 from SMEs · busiest of 2 lots
Contracts signed 2latest 4 Jul 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • CO2

    Signed
    4 Jul 2023
    Value
    —
    Status
    active
  • All pool chemicals and associated requirements

    Signed
    4 Jul 2023
    Value
    —
    Period
    … – 2 Jul 2029
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · All pool chemicals and associated requirements1bids · 1 electronic1—£48 – £49
2 · CO22bids · 2 electronic0—£770 – £853
Whole notice———£770 – £853

Contracting authority & participating public bodies

2 public bodies on the notice

Edinburgh Leisure

Contracting authorityCharityRecreation, culture and religion Meadowbank Sports Centre, 139 London Road, Edinburgh, Scotland, EH7 6AEContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Framework contractors & participating bidders

2 commercial parties on the notice
  • BOC Limited (Quick Quotes)Framework contractor CSC, BOC, Priestley Road, Worsley, Manchester, Manchester, Scotland, M28 2UTContact phone
  • Univar SolutionsFramework contractor Univar Solutions, PO BOX 1188, Aquarius House, Bradford, UK, BD1 9UU,Contact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.