Official UK procurement notice
Planting and Maintenance of Flower Beds
Authority: West Bedlington Town Council (Local council)
What is being bought
Published requirement descriptionWest Bedlington Town Council invites tenders from suitably experienced suppliers for the provision of seasonal planting, routine inspection, cleansing, watering and maintenance of identified flower beds, planters and associated planted areas within the West Bedlington Town Council area.
1. Purpose of the Tender
The purpose of this tender is to appoint a competent supplier(s) to deliver the services currently described in the existing service level agreement, including the preparation, planting, inspection, cleansing, establishment watering and ongoing maintenance of flower beds and planters across West Bedlington. The Council is seeking proposals that provide a reliable, good-quality and cost-effective service, with clear arrangements for communication, reporting, health and safety, environmental practice and service monitoring.
2. Scope of Services
The supplier will be required to deliver a complete seasonal floral planting and maintenance service for the flower beds, tubs and planters identified in the attached schedule. The service shall include, as a minimum, stripping out and preparing beds before planting, supplying suitable plants and materials, planting summer and winter schemes, watering for establishment, removing litter, detritus and weeds in and immediately surrounding the beds, inspecting sites, reporting issues, and carrying out agreed remedial work where instructed by the Council. Suppliers can bid for flower beds only or planters only or both flower beds and planters.
3. Service Locations and Planting Schedule
The service locations and indicative planting requirements are set out in the existing Flower Bed Locations table within this document. Tenderers must price for all listed locations unless invited by the Council to submit prices for specific lots or alternative options. The Council may amend planting designs, quantities or locations during the contract term by written agreement.
4. Required Service Standards
• All identified flower beds shall be visited at least twice per month during the growing season, unless otherwise agreed in writing.
• Sites shall be left clean, tidy and safe following each visit.
• Weeds, litter and detritus shall be removed from beds and immediately surrounding areas.
• Beds shall be prepared before summer and winter planting, normally during May/June and September/October or as otherwise agreed with the Council.
• Plants supplied shall be healthy, suitable for the location, and planted to an appropriate spacing and depth.
• Watering necessary for establishment shall be included. Additional watering may be instructed and priced separately where agreed.
• Any damage, safety risk, vandalism, plant failure or maintenance issue shall be reported to the Council promptly.
• The supplier shall keep records of scheduled visits, work completed, issues identified and actions taken.
CPV: Floral-display services · Planting and maintenance services of green areas
The lotProcurement structure
single lot · value publishedLot #1Published value£60,000
- Value
- £60,000 exc. VAT · £72,000 inc. VAT
- Economic & financial standingSupplier Requirements • Adequate staffing, supervision, equipment and vehicles to deliver the service reliably. • Suitable health and safety arrangements, including risk assessments, safe systems of work and arrangements for working in public areas and near highways. • Competence in the safe use, storage and application of any chemicals, pesticides or herbicides used, including compliance with applicable legislation and best practice. •
- Technical & professional abilityDemonstrable experience in delivering floral planting, horticultural maintenance or grounds maintenance services of a similar nature.Arrangements to minimise environmental impact, including responsible waste disposal, water efficiency, peat-free or reduced-peat options where feasible, and biodiversity-supporting planting where appropriate. • A named contract contact and clear communication process for day-to-day matters, urgent issues and service performance reviews
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Quality and Method — 25%
- Experience and Capability — 15%
- Health, Safety and Compliance — 10%
- Price — 40%
- Environmental Sustainability — 10%
Published award criteria (5)
- Price — Overall value for money, clarity of pricing, treatment of additional works and any assumptions
- Quality and Method — Approach to preparation, planting, maintenance, watering, inspection, cleansing and quality control.
- Experience and Capability — Relevant experience, staffing, supervision, equipment, capacity and resilience
- Health, Safety and Compliance — Safe working in public areas, insurance, risk management and compliance with relevant requirements
- Environmental Sustainability — Waste reduction, responsible sourcing, water efficiency, biodiversity and reduced environmental impact
- Economic & financial standingSupplier Requirements • Adequate staffing, supervision, equipment and vehicles to deliver the service reliably. • Suitable health and safety arrangements, including risk assessments, safe systems of work and arrangements for working in public areas and near highways. • Competence in the safe use, storage and application of any chemicals, pesticides or herbicides used, including compliance with applicable legislation and best practice. •
- Technical & professional abilityDemonstrable experience in delivering floral planting, horticultural maintenance or grounds maintenance services of a similar nature.Arrangements to minimise environmental impact, including responsible waste disposal, water efficiency, peat-free or reduced-peat options where feasible, and biodiversity-supporting planting where appropriate. • A named contract contact and clear communication process for day-to-day matters, urgent issues and service performance reviews
- Price carries 40 of 100 points — a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring — the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
Planting and maintenance services of green areas (CPV 7731) in North East England — and who usually turns up
West Bedlington Town Council has too little published record in this market to describe on its own. Published market evidence for the same work stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Planting and maintenance services of green areas (CPV 7731) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No winner size data published for this authority.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in North East England.
A local branch does not count if the registered address is elsewhere.
Winner locations not published for this authority. Local means a registered address in North East England.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 24 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
No awards recorded for this authority in this market.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid6%
2–334%
4–623%
7+37%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate69%
Within ±2%0%
Above estimate31%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors — from published award history, not a bid list
Lot #1CPV 7731Published estimate£60k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid8%
2–322%
4–634%
7+36%
i
Where the winning price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 12 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A guide, not a price to bid.
Middle 50%£51k–£60k
Estimate£60k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Match |
|---|---|---|---|---|
| — | ||||
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £150m33 awards in 36m · last 1 months ago | 18 live · £106m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=15 | |
idverde LtdLarge | £65m44 awards in 36m · last this month | 20 live · £51m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=14 |
| £11m38 awards in 36m · last 1 months ago | 11 live · £3.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=12 | |
| £9.0m26 awards in 36m · last 2 months ago | 9 live · £8.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 6% below n=8 | |
Tivoli Group LtdLarge | £50m26 awards in 36m · last 16 months ago | 2 live · £34m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=7 |
Coverage and what to read with care
- Each figure explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two sides are never blended. A lot’s own market is read at its delivery region where the lot names one; where it names several, or none that can be resolved, the chart falls back to the UK-wide record for the same category and says so under the bar. An empty cell means the source published nothing usable. Long form: Methodology.
- When we call out a difference. A buyer figure is only flagged against the market when the sample is large enough that the gap is unlikely to be chance; at most two callouts appear, always phrased as a comparison with both numbers and the sample size.
- Coverage (re-measured 5 Oct on the live record, 94,497 awarded procedures of the last three years). 51 % publish a bid count and 72 % a delivery region, so the market column reads the authority’s registered region when the notice names none, labelled. Of the 17,687 award-vs-estimate pairs, 34 % sit exactly on the estimate — the buyer published the award at the figure it advertised. n is on every figure; a thin sample is muted, never hidden, and a distribution is not drawn as percentages below ten observations.
- “Match”, text similarity, the expected-bid figure and the distribution drawn beneath it are model outputs, not published facts or win probabilities. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Oct 2026, 16:25 BST
- Last source update
- 12 Oct 2026, 16:25 BST
- Award evaluation window
- Submission end — 12 Nov 2026
- Authority reference
WBTCOCT2026- FTS notice number
2026/S 000-096251- Accelerated
- State of urgency
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0785f1Find a Tender- Contract terms summary
- Invoices must be submitted via email to [email protected] Undisputed invoices will be paid within 5 working days of receipt. Disputed invoices will be resolved within 5 working days and the resolved invoice paid within 3 working days
- Risks
- None
How to participate & submission route
Official notice- Requests to participate (first stage)
- —
- Tender submission deadline
- 5 Nov 2026, 23:59 GMT
- Clarification deadline
- 30 Oct 2026, 23:59 GMT
- Electronic submission
- Not allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice published1 day ago12 Oct 2026, 16:25 BST
- Clarification questions byin 18 days30 Oct 2026, 23:59 GMT
- Submission deadlinein 24 days5 Nov 2026, 23:59 GMT
- Award decision expected byin 31 days12 Nov 2026, 23:59 GMT
- Contract startsin 170 days1 Apr 2027, 00:00 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
2 events · 1 release on Find a Tender · since 12 Oct 2026- Tender notice published12 Oct 2026, 16:25 BSTUK4
- First tender notice published12 Oct 2026, 16:25 BST
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender