Official UK procurement notice
Planning Services Consultant for the New Wing
Authority: The National Gallery
What is being bought
Published requirement descriptionThe National Gallery is appointing a Planning Consultant with the capability, capacity and relevant experience to support the delivery of a new development at the Gallery, located on Trafalgar Square in central London.
The Project will involve the development of a new building integrated with the existing National Gallery estate, including the Grade I listed Sainsbury Wing and Wilkins Building, within a highly constrained and sensitive cultural and heritage context.
The successful Planning Consultant will be appointed to undertake professional services across RIBA Stages 1-7, as set out in the Scope of Services included within the Form of Appointment.
The successful Planning Consultant demonstrated experience in delivering planning consultancy services of comparable scale, complexity and sensitivity within the United Kingdom, and in particular within the City of Westminster, including work in heritage settings, constrained urban sites and live operational environments.
The role of the Planning Consultant will include, as a minimum:
- leading and coordinating the planning strategy for the Project;
- reviewing, validating and developing the existing planning strategy already established during the design competition process;
- advising on planning policy, heritage, listed building, stakeholder and programme matters relevant to the Project;
- leading engagement with Westminster City Council, Historic England and other statutory consultees and stakeholders;
- supporting the preparation, coordination and submission of planning applications, Listed Building Consent applications and associated supporting documentation;
- advising on planning risk, mitigation and programme certainty;
- supporting the Project through design development, procurement and construction, including ongoing planning advice where required.
- How the procedure runs: The process comprises two linked elements within a single submission: • Appendix A - Procurement Specific Questionnaire (PSQ): a series of Pass/Fail Conditions of Participation that Candidates must satisfy in order to be considered for this commission; and • Invitation to Tender (ITT): a scored technical and commercial tender submission for Candidates that meet the Pass/Fail requirements. The Pass/Fail section is intended to confirm that each Candidate meets the minimum requirements for participation in relation to legal standing, financial capacity, insurance and project-specific technical capability. The ITT is intended to test the quality of the proposed team, the Candidate's understanding of the Project and its planning context, the proposed approach to delivery of the services, and the commercial proposal. Clarification interviews may be held with the top scoring applicants
CPV: Urban planning services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£200,000
- Economic & financial standing
as set out in tender documents
- Technical & professional ability
as set out in tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Proposed Team: 15%
- Understanding of the Project and Planning Context: 10%
- Planning Framework Review and Delivery Approach: 25%
- Delivery, Programme and Team Integration: 10%
- Commercial Offer: 30%
- Social Value: 10%
Published award criteria (6)
- Proposed Team
- Understanding of the Project and Planning Context
- Planning Framework Review and Delivery Approach
- Delivery, Programme and Team Integration
- Social Value
- Commercial Offer
- Economic & financial standing
as set out in tender documents
- Technical & professional ability
as set out in tender documents
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 28 Apr 2026, 10:57 BST
- Last source update
- 7 Oct 2026, 10:13 BST
- Award evaluation window
- Submission end – 19 Jun 2026
- Authority reference
262707DPL- FTS notice number
2026/S 000-038414- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068c60Find a Tender
- How it runs
The process comprises two linked elements within a single submission:
- Appendix A - Procurement Specific Questionnaire (PSQ): a series of Pass/Fail Conditions of Participation that Candidates must satisfy in order to be considered for this commission; and
- Invitation to Tender (ITT): a scored technical and commercial tender submission for Candidates that meet the Pass/Fail requirements.
The Pass/Fail section is intended to confirm that each Candidate meets the minimum requirements for participation in relation to legal standing, financial capacity, insurance and project-specific technical capability. The ITT is intended to test the quality of the proposed team, the Candidate's understanding of the Project and its planning context, the proposed approach to delivery of the services, and the commercial proposal.
Clarification interviews may be held with the top scoring applicants
- Risks
Planning process causes delays.
Unexpected number of conditions increases costs.
How it was run
Official notice- Submission deadline
- 26 May 2026, 09:30 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
28 Apr 2026 → 7 Oct 2026 · 7 dates- Tender notice published176 days ago28 Apr 2026, 10:57 BST
- Submission deadline149 days ago26 May 2026, 09:30 BST
- Assessment summaries sent142 days ago2 Jun 2026, 00:00 BST
- Standstill ends132 days ago11 Jun 2026, 23:59 BST
- Award decision expected by124 days ago19 Jun 2026, 23:59 BST
- Contract starts113 days ago1 Jul 2026, 00:00 BST
- Latest notice published14 days ago7 Oct 2026, 10:13 BST
Notice history
5 events · 3 releases on Find a Tender · since 28 Apr 2026- Tender notice published28 Apr 2026, 10:57 BSTUK4
- Contract award notice published2 Jun 2026, 12:19 BSTUK6
- Status changed to complete2 Jun 2026, 12:19 BST
- Contract signature expected12 Jun 2026, 23:59 BSTscheduled
- Contract details notice published7 Oct 2026, 10:13 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| The Planning LabSME15 Jun 2026 – 30 Apr 2032 | £148,200 | 2 Jun 2026 | Awarded |
Contracts
Contract 1 · The Planning LabSME
- Signed
- 15 Jun 2026
- Value
- £148,200
- Period
- 15 Jun 2026 – 31 Aug 2033
- Status
- active
No agreed KPIs: under £5million
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 3 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- THE PLANNING LAB LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender