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Published 2 Nov 2021, 15:15 GMT

Official UK procurement notice

Planned Preventative Maintenance Contract - Multi site

Official notice

Authority: Sheffield Museums Trust

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE32)
Published estimate£40,000exc. VAT37.3% above published estimate
Submissions closed 15 Dec 2021awarded 10 Feb 2022
Awarded to Hemlow Limited

What is being bought

Published requirement description

Repair and maintenance contract for electrical and mechanical plant within museums and galleries

CPV: Repair and maintenance services of electrical and mechanical building installations

The lotProcurement structure

single lot · value published
Lot #13 year planned, preventative maintenance contract covering an initial 4 sitesAwardedRenewalPublished value£40,000

3 year planned, preventative maintenance contract covering an initial 4 sites.

All electrical and mechanical plant servicing.

Scope for contract to include additional sites and functions.

Scope for contract length to be extended.

Delivery: Yorkshire & Humber · Sheffield
Extensions: Additional extensions to the contract might include other plant servicing such as lift or escalator servicing, alarm maintenance, fire prevention services · potential to extend contract length potential to include additional sitesVariant bids: allowed
50710000 Repair and maintenance services of electrical and mechanical building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (4)
  • understanding of requirement: 20%
  • reputation / experience: 20%
  • locality: 10%
  • price: 50%
Published award criteria (4)
  • understanding of requirement: 20
  • reputation / experience: 20
  • locality: 10
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
2 Nov 2021, 15:15 GMT
Last source update
24 Feb 2022, 13:05 GMT
Award evaluation window
16 Dec 2021 – …
Authority reference
SMT003/PPM
FTS notice number
2022/S 000-005141
Classification (CPV)
Repair and maintenance services of electrical and mechanical building installations
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-02f2a1 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Tender documentation available via email from [email protected] (MT Ref:225526)

How it was run

Official notice
Submission deadline
15 Dec 2021, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
16 Dec 2021, 12:00 GMT

Timeline

15 Dec 2021 → 31 Mar 2022 · 4 dates
  1. Submission deadline
    15 Dec 2021, 12:00 GMT
  2. Bids opened
    16 Dec 2021, 12:00 GMT
  3. Notice published
    24 Feb 2022, 13:05 GMT
  4. Bids must remain valid until
    31 Mar 2022, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    24 Feb 2022, 13:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £54,9101 contract exc. VAT
Bids received 99 from SMEs
Contracts signed 1latest 10 Feb 2022
Awarded toValueDateStatus
Hemlow LimitedSME£54,910 †—Awarded

Contracts

  • Contract 005141-2022-PPM - 1177-1 · Hemlow LimitedSME

    Signed
    10 Feb 2022
    Value
    £54,910
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids · 9 electronic · 9 from abroad9——

Contracting authority & participating public bodies

Sheffield Museums Trust

Contracting authorityRegistered Charity CompanyRecreation, culture and religion 13063156 Leader House, Surrey Street, Sheffield, Yorkshire & Humber, S1 2LHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • HemlowAwarded supplier Birmingham, West Midlands

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria