Official UK procurement notice
Planned Maintenance and Reactive service for the Uninterrupted Power Supply
Authority: University of the West of Scotland (Education)
What is being bought
Published requirement descriptionThe University has a requirement to contract for planned servicing of the uninterrupted power supply to the University.
- Recurrence: 48 months from award, dependent on performance of the contract
CPV: Maintenance and repair of information technology equipment
The lotProcurement structure
single lot · no lot value publishedLot #1The University has a requirement to contract for planned servicing of the…AwardedRenewal
The University has a requirement to contract for planned servicing of the uninterrupted power supply to the University. Two services per annum shall be required each year with a full-service report to be submitted following each visit
The contract shall also include for reactive repair works for faults and an emergency out of hours service
To comply with equipment warranty, the successful contractor must be fully factory trained and certified by AEC and have access to AEC spare parts.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
To comply with equipment warranty, the successful contractor must be fully factory trained and certified by AEC and have access to AEC spare parts.
- Economic & financial standing
The Bidder should provide its (“general”) yearly turnover for the number of financial years specified
Minimum: Number of financial years: 3 years Minimum required turnover per year: (GBP) 400,000 per annum - Technical & professional ability
In order to ensure that newer or start-up companies have a chance to demonstrate any experience relevant to the current requirement, examples may be provided from:
- Within their organisation (bidders may rely on the experience of personnel that they intend to use to carry out the current requirement, even if that experience was gained whilst working for a different organisation)
- Other consortium members (where a consortium bid is being proposed)
- Named entities upon whose capacity and capability the bidder is relying in order to meet the selection criteria
Bidders should be aware that they may be asked to confirm at the Invitation to Tender stage that there has been no material change to the skills, experience and resources available to them since submitting their SPD response.
(Examples from both public and/or private sector customers and clients may be provided)
Please complete the attachment within the Qualification envelope
Minimum: Please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice: Minimum number of relevant examples: 3 examples
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 48 months from award, dependent on performance of the contract
- First published
- 28 Apr 2025, 15:29 BST
- Last source update
- 11 Aug 2025, 16:32 BST
- Award evaluation window
- 20 Jun 2025 – …
- Authority reference
UWS-2025-154- FTS notice number
2025/S 000-047759- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05088dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
This contract shall be subject to the University of the West of Scotland terms and conditions
Publisher note: (SC Ref:807010)
How it was run
Official notice- Submission deadline
- 20 Jun 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 20 Jun 2025, 12:00 BST
Timeline
16 May 2025 → 11 Aug 2025 · 4 dates- Next notice expected16 May 2025, 00:00 BST
- Submission deadline20 Jun 2025, 12:00 BST
- Bids opened20 Jun 2025, 12:00 BST
- Notice published11 Aug 2025, 16:32 BST
Notice history
4 events · 3 releases on Find a Tender · since 21 May 2025- Status changed to active21 May 2025, 16:11 BST
- Procurement method changed21 May 2025, 16:11 BST
- Deadline published: 20 Jun 2025, 12:00 BST21 May 2025, 16:11 BST
- Status changed to complete11 Aug 2025, 16:32 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sword IT SolutionsSME | £105,264 † | — | Awarded |
Contracts
Contract 047759-2025-UWS-2025-154-1 · Sword IT SolutionsSME
- Signed
- 18 Jul 2025
- Value
- £105,264
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Sword IT Solutions LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.