Official UK procurement notice
Places for People ERP System
Authority: Places for People on behalf of PfP & Anchor Hanover Group (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionPlaces for People (PfP) employs in excess of 13,000 colleagues operating across the UK. The organisation intends to continue acquiring and integrating other organisations to expand its scale and enhance the services it provides to people and communities. As a result, PfP anticipates sustained growth over the next 10 years, increasing both workforce size and operational complexity.
This growth trajectory introduces increasing demands around:
Organisational integration
Process standardisation
Data consistency and governance
Scalable support for HR, finance, payroll, procurement, and asset management
Rapid onboarding of newly acquired organisations and colleagues
In this context, a modern, integrated ERP solution is fundamental to enabling PfP to operate efficiently at scale. The future ERP platform must support mergers and acquisitions, enable consistent and flexible processes, and provide reliable, organisation-wide management information.
PfP's long-term strategy includes rationalising its technology landscape through the alignment of business capabilities to enterprise-grade solutions.
PfP is undertaking a competitive procurement process to assess ERP solutions. The outcome of this process is intended to support the organisation's transformation by modernising core enterprise capabilities and ensuring they remain scalable, resilient, and aligned to future growth.
For more information about this opportunity, please visit the Delta eSourcing portal at:
placesforpeople.delta-esourcing.com/tenders/UK-UK-London… ↗
To respond to this opportunity, please click here:
- The authority expects to re-tender this requirement around 29 May 2036, 23:59 BST.
- How the procedure runs: Stage 1 Written and Commercial Evaluation - to shortlist to stage 2 Stage 2 Production Demonstrations - to shortlist to stage 3 Stage 3 Dialogue and BAFO
CPV: Enterprise resource planning software development services · Enterprise resource planning software package
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£60,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Product Demonstrations: 20%
- Quality and Technical Merit Questions: 30%
- Price: 50%
Published award criteria (3)
- Product Demonstrations
- Quality and Technical Merit Questions
- Price
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 29 May 2036
- First published
- 11 Dec 2025, 14:05 GMT
- Last source update
- 18 Jun 2026, 16:45 BST
- Award evaluation window
- Submission end – 24 Nov 2026
- FTS notice number
2026/S 000-050553- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f3efFind a Tender
- How it runs
Stage 1 Written and Commercial Evaluation - to shortlist to stage 2
Stage 2 Production Demonstrations - to shortlist to stage 3
Stage 3 Dialogue and BAFO
How it was run
Official notice- Submission deadline
- 1 Jul 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Dec 2025 → 1 Apr 2029 · 8 dates- Planning notice published320 days ago11 Dec 2025, 14:05 GMT
- Market engagement290 days ago9 Jan 2026, 23:59 GMT
Places for People's current ERP contract has been in place for a decade, providing the backbone for our core business operations and supporting our strategic objectives across the organisation. This long-standing partnership has allowed us to manage our processes efficiently; however, as the contract is set to expire in 2029, it is essential that we begin to look ahead and evaluate the evolving technology landscape to ensure we continue to meet the needs of our business and stakeholders.
Recognising the significance of a potential transition, we are actively reaching out to the market as part of a comprehensive pre-market engagement exercise. Our aim is to assess the latest advancements in ERP solutions, including new functionalities, system architectures, and integration capabilities, as well as to understand the direction of industry best practices. This proactive approach will help us identify opportunities to enhance our operations, improve value for money, and ensure compatibility with both current and future organisational priorities.
By consulting with a range of potential suppliers, we hope to gather critical insights into the strengths and limitations of modern SaaS ERP offerings. These insights will directly inform the drafting of our tender documents, helping us to articulate requirements that are both ambitious and realistic, and aligned with the latest technological innovations. This process is designed not only to ensure a seamless transition when our current contract concludes, but also to position Places for People at the forefront of digital transformation within our sector.
Ultimately, our goal is to ensure that our next ERP investment provides a robust, flexible, and future-proof platform capable of underpinning our continued growth and success, while supporting our mission to deliver aspirational homes and communities.
Key Dates:
Submission Deadline: Friday 9th January
Shortlist for Demos: Friday 16th January
Demos and Clarifications: 21st January - 30th January
Please note: Participation in this preliminary market engagement does not guarantee involvement in subsequent stages. Places for People reserves the right to determine the scope and format of engagement activities, including demonstrations. We may not invite all respondents to follow-up sessions or demos, and selection will be based on relevance to the requirements and the objectives of the engagement.
- Next notice expected189 days ago20 Apr 2026, 23:59 BST
- Tender notice published151 days ago28 May 2026, 20:06 BST
- Latest notice published131 days ago18 Jun 2026, 16:45 BST
- Submission deadline118 days ago1 Jul 2026, 17:00 BST
- Today27 Oct 2026
- Award decision expected byin 28 days24 Nov 2026, 23:59 GMT
- Contract starts1 Apr 2029, 00:00 BST
Notice history
8 events · 3 releases on Find a Tender · since 11 Dec 2025- Preliminary market engagement notice published11 Dec 2025, 14:05 GMTUK2
- Tender notice published28 May 2026, 20:06 BSTUK4
- Status changed to active28 May 2026, 20:06 BST
- Procurement method changed28 May 2026, 20:06 BST
- Deadline published: 24 Jun 2026, 17:00 BST28 May 2026, 20:06 BST
- Buyer details updated28 May 2026, 20:06 BST
- Tender notice published18 Jun 2026, 16:45 BSTUK4
- Deadline moved to 1 Jul 2026, 17:00 BST18 Jun 2026, 16:45 BST+7 days · was 24 Jun 2026, 17:00 BST
Published amendments (1)
The deadline for Tender Submissions has been extended to 17:00 on Wednesday 1st July 2026 and a Tender Addendum has been uploaded to the portal.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Places for PeopleContracting authorityPublic authority - sub-central government
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender