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Published 3 Sept 2025, 15:20 BST

Official UK procurement notice

PLACE764ER Contract Cleaning and Janitorial Services at Markham Vale

Official notice

Authority: Derbyshire County Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Cleaning & Environmental Services (90)Community & Cultural Services (98) Delivery: East Midlands (UKF1)
Published estimate£192,291≈ £96k / year · £230,749 inc. VAT · 1 value update
Submissions closed 19 Sept 2025
Contract term 2 yrsup to 5 yrs with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Derbyshire County Council is seeking to appoint a suitable supplier for contract cleaning and janitorial services across three sites at Markham Vale.

The services are expected to be required Monday to Friday between 7am and 11am (with the exact timings to be agreed). The Centre is closed Bank Holidays and Weekends and so services will not be required.

The intention is for the initial contract to be for 2 years, with the option to renew for a further three years in 12 month increments.

Potential suppliers & bidders need to be able to provide services at all three sites.

CPV: Cleaning services · Janitorial services

The lotProcurement structure

single lot · value published
Lot #1Lot 1CancelledRenewal 2 yrsSMEPublished value£192,291
Contract period: 1 Oct 2025 — 30 Sept 2027 (2 yrs) · up to 5 yrs with extensionsEligibility: SME eligibleDelivery: East Midlands
Value
£192,291 exc. VAT · £230,749 inc. VAT
Extensions
Initial contract period will be two years, with the option of three further extensions in twelve month increments. Extensions will be taken based on contract performance, value and needs/ requirements of the Council.
90910000 Cleaning services98341130 Janitorial services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored

The evaluation criteria will be based 100% on price, with bidders expected to comply with a selection of pass/ fail quality based questions.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
3 Sept 2025, 15:20 BST
Last source update
3 Sept 2025, 15:20 BST
Authority reference
PLACE764ER
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Cleaning servicesJanitorial services
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-058cee Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Sept 2025, 16:00 BST
Clarification deadline
16 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release
procontract.due-north.com/Advert ↗

Timeline

5 published dates · Europe/London
  1. Tender notice published397 days ago
    22 Aug 2025, 14:02 BST
  2. Latest notice published385 days ago
    3 Sept 2025, 15:20 BST
  3. Clarification questions by372 days ago
    16 Sept 2025, 12:00 BST
  4. Submission deadline369 days ago
    19 Sept 2025, 16:00 BST
  5. Contract starts357 days ago
    1 Oct 2025, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—3 Sept 2025CancelledAbandoned to due to an operational review and it is not envisaged that this will be re-advertised.

Notice history

7 events · 2 releases on Find a Tender · since 22 Aug 2025
  1. Procurement termination notice published
    3 Sept 2025, 15:20 BSTUK12
  2. Published value updated
    3 Sept 2025, 15:20 BSTwas £192,291
  3. Status changed to cancelled
    3 Sept 2025, 15:20 BST
  4. Procurement method changed
    3 Sept 2025, 15:20 BST
  5. Deadline withdrawn
    3 Sept 2025, 15:20 BST
  6. Buyer details updated
    3 Sept 2025, 15:20 BST
  7. Tender notice published
    22 Aug 2025, 14:02 BSTUK4

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWZQ-2162-JJQL County Hall, Matlock, East Midlands, DE4 3AG

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsPotential bidders will be expected to follow this link: https://procontract.due-north.com/Advert?advertId=5c299a78-557f-f011-813a-005056b64545&fromProjectDashboard=True to the Proactis portal to register their interest in the opportunity and to enable them to have access to the t…

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender