Official UK procurement notice
PKC11622 AC-24-089-LD Provision of Electoral Services (Lead Authority – Angus Council)
Authority: Perth & Kinross Council (Local council)·Consortium: 4 public authorities
What is being bought4 lots · detail below
Published requirement descriptionAngus Council, Dundee City Council and Perth & Kinross Council has a requirement to place a contract with an external service provider or providers for the provision of Electoral Services from 2025 initially to 2028 to cover any Scottish Parliamentary Elections, UK Parliamentary Elections, Local Government Elections, Local Government By Elections or Referendum.
This is to include:
- Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Packs.
- Absent Vote Personal Identifier Verification System (PVMS)
- Printing and Postage of Poll Cards
CPV: Computer hardware acceptance testing consultancy services · Services related to printing
Lots and requirements (4)Procurement structure
4 lots · no lot values published · a supplier may bid for at most 3 of them · evaluation weights differ by lotLot #1Printing & Issuing of Postal Voting Packs, Ordinary & Tendered Ballot PapersAwardedRenewal
Combination of provision for Lots 1, 2 and 3 by a single supplier. Additional information: Contract notice for all three lots with total contract value noted just for Perth & Kinross Council. Dundee and Perth to issue their own notice
Lot #2Managed Absent Vote Personal Identifier Verification SystemAwardedRenewal
Managed Absent Vote Personal Identifier Verification System. Additional information: This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only. The other authorities have issued their own notices separately.
Lot #3Printing & Postage of Poll CardsAwardedRenewal
Printing & Postage of Poll Cards. Additional information: This procurement was conducted as a joint procurement exercise with Angus Council (lead authority) and Perth & Kinross Councils. This notice contains award information for Dundee City Council only. The other authorities have issued their own notices separately.
Lot #4Combination of provision for Lots 1, 2 and 3AwardedRenewal
Combination of provision for Lots 1, 2 and 3 buy a single supplier. Additional information: Contract notice for all three lots with total contract value noted just for Angus Council. Dundee and Perth to issue their own notice
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 30–70 points depending on the lot; most lots put it at 30 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Dec 2024, 11:29 GMT
- Last source update
- 25 Mar 2026, 12:25 GMT
- Award evaluation window
- 1 May 2025 – …
- Authority reference
PKC11622- FTS notice number
2026/S 000-027280- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c1bcFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Contract Award Notice is regarding Perth & Kinross Council anticipated spend over the full contract lifetime. Angus and Dundee will publish their own notice to align with their own corporate governance requirements (SC Ref:827539)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 15 May 2025, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 1 May 2025, 14:00 BST
Timeline
5 Dec 2024 → 25 Mar 2026 · 5 dates- Next notice expected5 Dec 2024
- Bids opened1 May 2025, 14:00 BST
- Submission deadline15 May 2025, 14:00 BST
- Bids must remain valid until29 Aug 2025, 23:59 BST
- Notice published212 days ago25 Mar 2026, 12:25 GMT
Notice history
8 events · 6 releases on Find a Tender · since 22 Apr 2025- Published value published: £1,200,00022 Apr 2025, 09:41 BST
- Status changed to active22 Apr 2025, 09:41 BST
- Procurement method changed22 Apr 2025, 09:41 BST
- Deadline moved to 15 May 2025, 14:00 BST22 Apr 2025, 09:41 BST+14 days · was 1 May 2025, 14:00 BST
- Deadline published: 1 May 2025, 14:00 BST22 Apr 2025, 09:41 BST
- Status changed to complete13 Jan 2026, 16:04 GMT
- Buyer details updated25 Mar 2026, 09:15 GMT
- Buyer details updated25 Mar 2026, 12:25 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 1 May 2025 | 15 May 2025 | +14 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 29 Aug 2025 | 12 Sept 2025 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 1 May 2025 | 15 May 2025 | +14 d |
Due to supplier feedback.
Routine re-releases (6)
- 2025-04: 2 releases · 22 Apr 2025
- 2024-12: 1 release · 3 Dec 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Printing & Issuing of Postal Voting Packs, Ordinary & Tendered Ballot Papers2 awards | |||
| IDOX SOFTWARE LTDSubcontracting: Idox do not offer their own print or postage service to fulfil all Lots on their own, therefore this will be carried out by Adare in conjunction with Idox. | £490,000 † | — | Awarded |
| IDOX SOFTWARE LTDSubcontracting: dox do not offer their own Print or postage Service to fulfil Lots 1 & 3 on their own therefore this will be carried out by Adare in conjunction with Idox | £600,000 † | — | Awarded |
| Lot 2 · Managed Absent Vote Personal Identifier Verification System1 award | |||
| IDOX SOFTWARE LTDSubcontracting: Idox do not offer their own Print or postage Service to fulfil Lots 1 & 3 on their own therefore this will be carried out by Adare in conjunction with Idox | £490,000 † | — | Awarded |
| Lot 3 · Printing & Postage of Poll Cards1 award | |||
| IDOX SOFTWARE LTDSubcontracting: Idox do not offer their own Print or postage Service to fulfil Lots 1 & 3 on their own therefore this will be carried out by Adare in conjunction with Idox | £490,000 † | — | Awarded |
| Lot 4 · Combination of provision for Lots 1, 2 and 31 award | |||
| IDOX SOFTWARE LTDSubcontracting: Idox do not offer their own Print or postage Service to fulfil Lots 1 & 3 on their own therefore this will be carried out by Adare in conjunction with Idox | £595,000 † | — | Awarded |
Contracts
Printing & Issuing of Postal Voting Packs, Ordinary & Tendered Ballot Papers · IDOX SOFTWARE LTD
- Signed
- 21 Jan 2026
- Value
- £490,000
- Status
- active
Managed Absent Vote Personal Identifier Verification System · IDOX SOFTWARE LTD
- Signed
- 21 Jan 2026
- Value
- £490,000
- Status
- active
Printing & Postage of Poll Cards · IDOX SOFTWARE LTD
- Signed
- 21 Jan 2026
- Value
- £490,000
- Status
- active
Combination of provision for Lots 1, 2 and 3 · IDOX SOFTWARE LTD
- Signed
- 27 Oct 2025
- Value
- £595,000
- Status
- active
Contract 027280-2026-PKC11622 AC-24-089-LD-1 · IDOX SOFTWARE LTD
- Signed
- 27 Oct 2025
- Value
- £600,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Printing & Issuing of Postal Voting Packs, Ordinary & Tendered Ballot Papers | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 2 · Managed Absent Vote Personal Identifier Verification System | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 3 · Printing & Postage of Poll Cards | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 4 · Combination of provision for Lots 1, 2 and 3 | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Angus CouncilContracting authorityRegional or local authorityGeneral public services
- Dundee City CouncilContracting authorityRegional or local authorityGeneral public services
Dispute resolution & review bodies
- Dundee Sheriff Court and Justice of the Peace CourtMediation bodyReview body
- Forfar Sheriff CourtReview body
- Perth Sheriff CourtReview body
- Scottish Court ServiceReview contact point
- Single Point of Enquiry (SPoE) Scottish Government Procurement and Commercial DivisionMediation body
Bidders & participating suppliers
2 commercial parties on the notice- Idox SoftwareAwarded supplier
- Idox Software LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria