Official UK procurement notice
Pipeline Notice: Digital Legal Case Management System for the SBA
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionThe UK Sovereign Base Area Administration (SBAA) intends to source a digital Legal Case & Evidence Management System that will support the effective delivery of justice in the Sovereign Base Areas (SBAs).
The system will be used for the uploading, storage, management, review, redaction and sharing of documents and multimedia evidence pertaining to legal cases within the SBAs. The system must integrate with existing systems in use by the SBAA using standards-based APIs; and it must support the full legal case lifecycle from initial capture to disclosure, litigation, long-term archiving and disposal.
The system must be compliant with all MOD cyber, security, and information-assurance requirements, including Official-Sensitive classification. The system must provide data encryption at rest and in transit, granular role-based access controls, auditability, and SC-cleared supplier staff.
The SBAA are looking for a preferably cloud-based solution that offers 24/7 availability, disaster-recovery, scalability and compatibility with MODNet and standard web browsers. The preferred solution will enable users to upload evidence securely from any suitable device and location, with options to share materials both internally and externally using controlled and revocable links.
A core requirement will be the system's ability to ingest a wide variety of media formats (e.g. video, images, audio and documents) and providing the ability to convert media into standard playable formats; to annotate and bookmark materials; redact imagery and video while preserving the originals. The system must maintain evidential integrity through comprehensive audit trains and chain-of-custody reporting.
The ideal solution will support case-building, metadata management, alignment with MOPI, and allow the download or export of case materials for long-term storage or sharing with stakeholders.
The proposed contract length at this point is 5 years on potentially a 3+1+1 year basis.
The proposed procedure would be open.
Any enquiries should be sent to [email protected]
CPV: Document management software package · IT software package · Industry specific software package · Legal services · Miscellaneous networking software package · Platform interconnectivity software package · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Ministry of Defence buys Industry specific software package (CPV 4810), and who usually turns up
Ministry of Defence’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Industry specific software package (CPV 4810) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
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How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in South West England (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in South West England.
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How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 11 days of the bid deadline.
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How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
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How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid60% / 17%
2–320% / 35%
4–620% / 35%
7+0% / 13%
How did awards compare with estimates?
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Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate61% / 75%
Within ±2%22% / 17%
Above estimate17% / 8%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
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What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4810Published estimate£538k
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 33 past lots.
A forecast, not a list of bidders.
1 bid12%
2–324%
4–645%
7+18%
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Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
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Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
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Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Mar 2026, 12:51 GMT
- Last source update
- 5 Mar 2026, 12:51 GMT
- Authority reference
715810506- FTS notice number
2026/S 000-019896- Latest notice
- Pipeline notice (UK1)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-0662faFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
5 Mar 2026 → 1 Jun 2026 · 3 dates- Planning notice published231 days ago5 Mar 2026, 12:51 GMT
- Tender notice expected174 days ago1 May 2026, 23:59 BST
- Contract starts144 days ago1 Jun 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Pipeline notice published5 Mar 2026, 12:51 GMTUK1
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Pipeline notice Pipeline notice on Find a Tender