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Published 19 Jul 2024, 16:05 BST

Official UK procurement notice

Pioneer Group Housing Management System and Support Services

Official notice

Authority: The Pioneer Housing and Community Group Limited (Public body)

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: West Midlands (UKG31)
Published estimate£1,500,000exc. VAT50% below published estimate
Submissions closed 26 Aug 2024awarded 26 Feb 2025
Awarded to Rubixx Solutions Limited

What is being bought

Published requirement description

Pioneer are seeking to replace the Housing Management System (HMS), Asset Management System (AMS) and Finance system as well as introduce improved Customer Relationship Management functionality (CRM) into Pioneer.

  • Recurrence: Subject to all extension options being exercised, 10 years from contract commencement

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£1,500,000
Delivery: West Midlands · Birmingham
Extensions: The Contract will last for an initial period of 5 years, with an option to extend at Pioneer’s sole discretion for a period of up to 2 years, plus a further period of up to 2 years, plus a further period of up to 1 year, giving a maximum potential term of 10 years. · Subject to all extension options being exercised, 10 years from contract commencementVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Conditions of participation1
  • Suitability

    As stated in the procurement documents

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Subject to all extension options being exercised, 10 years from contract commencement
First published
19 Jul 2024, 16:05 BST
Last source update
30 Jul 2025, 14:05 BST
Award evaluation window
26 Aug 2024 – …
Authority reference
T104/2024
FTS notice number
2025/S 000-044295
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-048301 Find a Tender
Review and risk notes
Review procedure

The Contracting Authority will enter into this contract following a minimum 10 day calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=960581980 GO Reference: GO-2025730-PRO-31631008

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
26 Aug 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
26 Aug 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

26 Aug 2024 → 30 Jul 2025 · 3 dates
  1. Submission deadline
    26 Aug 2024, 12:00 BST
  2. Bids opened
    26 Aug 2024, 12:00 BST
  3. Notice published
    30 Jul 2025, 14:05 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Jul 2025, 14:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £750,1001 contract exc. VAT
Bids received 5
Contracts signed 1latest 26 Feb 2025
Awarded toValueDateStatus
Rubixx Solutions LimitedSME£750,100 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids———

Contracting authority & participating public bodies

The Pioneer Housing and Community Group Limited

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities 11 High Street, Castle Vale, Birmingham, West Midlands, B35 7PRContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Rubixx Solutions LimitedAwarded supplier11567209 Stafford Enterprise Park, Weston Road, Stafford, West Midlands, ST18 0FB

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria