Find a TenderCancelledProcurement termination notice

Published 11 Jul 2025, 16:05 BST

Official UK procurement notice

Pioneer Group Grounds Maintenance Services

Authority: The Pioneer Housing and Community Group Limited (Public body)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: West Midlands (UKG31)

Final published estimate£720,000initial estimate £540,000 · 1 value update40% below published estimate

Submissions closed 15 Aug 2025

Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

The scope of the Contract includes is the provision of Grounds Maintenance Services at Pioneer owned and managed properties.

The Services include:

•Grass cutting

•Hedge cutting

•Flowerbed, border and shrub management

•Wall plant/climber and rambler management

•Weed spraying and control

•Tree works

•Identification of bulk rubbish

The Contract will commence in December 2025.

The Contract will last for an initial period of 3 years, with an option to extend at Pioneer’s discretion for a further 1 year, and 1 additional year, giving a total potential term of 5 years.

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Grounds maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£720,000

Contract period: 1 Dec 2025 – 30 Nov 2028 (3 yrs) · up to 30 Nov 2030 with extensionsValue: £720,000 exc. VAT · £720,000 inc. VAT

Delivery: West MidlandsEligibility: SME eligible

Extensions: The Contract will last for an initial period of 3 years, with an option to extend at Pioneer’s discretion for a further 1 year, and 1 additional year, giving a total potential term of 5 years.

77314000 Grounds maintenance services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As set out in the procurement documents
Technical & professional ability
As set out in the procurement documents

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 40%Social value: 10%

Published sub-criteria (5)

Services Delivery: 20%
Contract Management: 15%
Customer Care: 15%
Pricing: 40%
Social Value: 10%

Published award criteria (5)

Services Delivery
Contract Management
Customer Care
Social Value
Pricing

Conditions of participation2

Economic & financial standing
As set out in the procurement documents
Technical & professional ability
As set out in the procurement documents

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 11 Jul 2025, 16:05 BST
Last source update: 10 Nov 2025, 11:11 GMT
Award evaluation window: Submission end – 13 Oct 2025
Authority reference: T111/2025
FTS notice number: 2025/S 000-039395
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Grounds maintenance services
Delivery area: West Midlands (UKG31)
Official registry OCID: ocds-h6vhtk-055df1 Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 15 Aug 2025, 12:00 BST
Clarification deadline: 8 Aug 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

To respond to this opportunity, please click here: www.delta-esourcing.com/respond/AV423EE328 ↗

Timeline

11 Jul 2025 → 1 Dec 2025 · 8 dates

Tender notice published
11 Jul 2025, 16:05 BST
Clarification questions by
8 Aug 2025, 12:00 BST
Submission deadline
15 Aug 2025, 12:00 BST
Award decision expected by374 days ago
13 Oct 2025, 23:59 BST
Assessment summaries sent359 days ago
29 Oct 2025
Standstill ends349 days ago
7 Nov 2025, 23:59 GMT
Latest notice published346 days ago
10 Nov 2025, 11:11 GMT
Contract starts326 days ago
1 Dec 2025

Notice history

7 events · 4 releases on Find a Tender · since 11 Jul 2025

Tender notice published
11 Jul 2025, 16:05 BST
UK4
Tender notice published
25 Jul 2025, 16:05 BST
UK4
Published value updated
25 Jul 2025, 16:05 BST
Contract award notice published
29 Oct 2025, 12:05 GMT
UK6
Status changed to complete
29 Oct 2025, 12:05 GMT
Procurement termination notice published
10 Nov 2025, 11:11 GMT
UK12
Contract signature expected
26 Nov 2025, 23:59 GMT
scheduled

Routine re-releases (4)

2025-07: 1 release · 11 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £432,0001 award inc. VAT; no net value published

Bids received 88 from SMEs

Contracts signed 1

Awarded to	Value	Date	Status
M&BG LtdSMEGrounds Maintenance Services1 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2030Extensions: The Contract will last for an initial period of 3 years, with an option to extend at Pioneer’s discretion for a further 1 year, and 1 additional year, giving a total potential term of 5 years.	£432,000 inc. VAT	29 Sept 2025	Awarded

Contracts

Contract 1 · M&BG LtdSME
Signed
date not published
Value
—
Period
… – 30 Nov 2028
Status
cancelled (10 Nov 2025), Following an internal review Pioneer are issuing a UK12: Procurement Termination Notice to confirm we will not be proceeding with the Grounds Maintenance Services Procurement. A new Grounds Maintenance Services Procurement will commence in 2026.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
8final-stage tenders	8	1	—

Contracting authority & participating public bodies

The Pioneer Housing and Community Group Limited

Contracting authorityPublic authority - sub-central government GB-PPON: PHRZ-1724-NBZD 11 High Street, Castle Vale, Birmingham, West Midlands, B35 7PRContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

M&BG LimitedAwarded supplierGB-COH: 07486597 Azzuri House, Walsall Road, Walsall, West Midlands, WS9 0RBContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender10 Nov 2025, 11:11 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender29 Oct 2025, 12:05 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender25 Jul 2025, 16:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender11 Jul 2025, 16:05 BST