Official UK procurement notice
Pioneer Group Gas Servicing and Maintenance
Authority: The Pioneer Housing and Community Group Limited (Public body)
What is being bought
Published requirement descriptionThe scope of the Contract is the provision of 3 star gas servicing, repairs and maintenance to approximately 2,500 Pioneer properties. The majority of boilers are of a domestic nature, with a small number of commercial installations.
Full details of the Services required are contained in the Specification as set out in Appendix 1 of the ITT document.
The Contract is expected to commence in April 2027.
The Contract will last for an initial period of 5 years, with an option to extend at Pioneer’s discretion for up to 2 further years, and 2 additional years, giving a total potential maximum period of 9 years.
The estimated total value is for the initial contract period of 5 years.
This prcurement is being administered on behalf of the Pioneer Group by Clarity Procurement Solutions Limited.
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-Birmin… ↗
To respond to this opportunity, please click here:
- How the procedure runs: Pioneer is using the Competitive Flexible Procedure in accordance with section 20(2)(b) the Procurement Act 2023 (the PA2023). Bidders are deemed to understand the processes that Pioneer is required to follow under the PA2023. The procedure will consist of the following stages: Stage 1 – Procurement Specific Questionnaire Bidders must complete and submit the Procurement Specific Questionnaire (PSQ) – this document. The PSQ sets out the conditions of participation for this procurement and will consist of: •Pass/fail questions •Information only questions •Scored questions The PSQ will used to determine each Bidder’s eligibility and suitability to perform the Contract The top 5 scoring Bidders in Stage 1 will be shortlisted to Stage 2 Invitation to Tender. Stage 2 – Invitation to Tender Stage The Invitation to Tender (ITT) Stage will be used to evaluate each Bidders detailed proposal to deliver the Contract and will consist of: •Quality evaluation •Pricing evaluation Only short listed Bidders are required to complete and submit the ITT document. The ITT document is made available at the PSQ stage for information only and to enable Bidders to gain an understanding of the ITT process should they be short listed. Please do not complete or submit the ITT document at the PSQ stage.
CPV: Repair and maintenance services of boilers
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£3,500,000
- Economic & financial standing
As set out in the procurement documents
- Technical & professional ability
As set out in the procurement documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Services Delivery: 30%
- Contract Management and Customer Care: 25%
- Pricing: 40%
- Social Value: 5%
Published award criteria (4)
- Services Delivery
- Contract Management and Customer Care
- Social Value
- Pricing
- Economic & financial standing
As set out in the procurement documents
- Technical & professional ability
As set out in the procurement documents
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 7 Jul 2026, 17:31 BST
- Last source update
- 7 Jul 2026, 17:31 BST
- Award evaluation window
- Submission end – 18 Dec 2026
- Authority reference
T116/2025- FTS notice number
2026/S 000-063866- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c5b2Find a Tender
- How it runs
Pioneer is using the Competitive Flexible Procedure in accordance with section 20(2)(b) the Procurement Act 2023 (the PA2023). Bidders are deemed to understand the processes that Pioneer is required to follow under the PA2023.
The procedure will consist of the following stages:
Stage 1 – Procurement Specific Questionnaire
Bidders must complete and submit the Procurement Specific Questionnaire (PSQ) – this document. The PSQ sets out the conditions of participation for this procurement and will consist of:
•Pass/fail questions
•Information only questions
•Scored questions
The PSQ will used to determine each Bidder’s eligibility and suitability to perform the Contract
The top 5 scoring Bidders in Stage 1 will be shortlisted to Stage 2 Invitation to Tender.
Stage 2 – Invitation to Tender Stage
The Invitation to Tender (ITT) Stage will be used to evaluate each Bidders detailed proposal to deliver the Contract and will consist of:
•Quality evaluation
•Pricing evaluation
Only short listed Bidders are required to complete and submit the ITT document. The ITT document is made available at the PSQ stage for information only and to enable Bidders to gain an understanding of the ITT process should they be short listed.
Please do not complete or submit the ITT document at the PSQ stage.
How it was run
Official notice- Requests to participate (first stage)
- 7 Aug 2026, 12:00 BST
- Submission deadline
- 7 Aug 2026, 12:00 BST
- Clarification deadline
- 31 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 Jul 2026 → 1 Apr 2027 · 5 dates- Tender notice published112 days ago7 Jul 2026, 17:31 BST
- Clarification questions by88 days ago31 Jul 2026, 12:00 BST
- Submission deadline81 days ago7 Aug 2026, 12:00 BST
- Today28 Oct 2026
- Award decision expected byin 51 days18 Dec 2026, 23:59 GMT
- Contract startsin 154 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published7 Jul 2026, 17:31 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender