Official UK procurement notice
Pinner Wood School Cleaning Tender
Authority: Pinner Wood School (Education)·On behalf of: Cohesion Consulting Limited
What is being bought
Published requirement descriptionPinner Wood School is a primary school in Pinner, Middlesex in the London Borough of Harrow, with a student population of approximately 670 aged between 3 and 11 years of age. The school is supported by a team of 80 teaching and support staff. The current contract is with Interclean.
The School is tendering its cleaning services and they are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year.
The contract is scheduled to commence on 1st April 2026, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the School’s satisfaction and agreement on budgets and service levels.
The estimated turnover for the entire five-year duration is approximately £400,000
The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The School expects high standards of support and a strong working relationship with the selected bidder.
The procurement process follows a two stage ‘Competitive Flexible’ approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting.
The school also expects the winning bidder to support the school by crediting the costs of the catering procurement in their first monthly invoice.
- How the procedure runs: All details are available in the draft ITT. There will be a two stage process used with an initial Selection Questionnaire, followed by an ITT stage where an anticipated four bidders will be selected to tender.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: 65% quality, 35% cost and all details are shown in the ITT Documents.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Sept 2025, 16:29 BST
- Last source update
- 8 Jul 2026, 12:29 BST
- Award evaluation window
- Submission end – 14 Jan 2026
- Authority reference
CCL_113- FTS notice number
2025/S 000-057859- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059d8dFind a Tender- Contract terms summary
As per government guidelines
- How it runs
All details are available in the draft ITT. There will be a two stage process used with an initial Selection Questionnaire, followed by an ITT stage where an anticipated four bidders will be selected to tender.
- Risks
No risks identified
How it was run
Official notice- Requests to participate (first stage)
- 13 Oct 2025, 13:00 BST
- Submission deadline
- 13 Oct 2025, 13:00 BST
- Clarification deadline
- 13 Oct 2025, 13:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
www.in-tendhost.co.uk/cohesionconsulting/a… ↗ is where documents are available free of charge and SQ returns are uploaded via the portal
Timeline
18 Sept 2025 → 8 Jul 2026 · 8 dates- Tender notice published398 days ago18 Sept 2025, 16:29 BST
- Clarification questions by373 days ago13 Oct 2025, 13:00 BST
- Submission deadline373 days ago13 Oct 2025, 13:00 BST
- Award decision expected by280 days ago14 Jan 2026, 23:59 GMT
- Assessment summaries sent241 days ago23 Feb 2026
- Standstill ends231 days ago4 Mar 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Latest notice published105 days ago8 Jul 2026, 12:29 BST
Notice history
7 events · 3 releases on Find a Tender · since 18 Sept 2025- Tender notice published18 Sept 2025, 16:29 BSTUK4
- Contract award notice published23 Feb 2026, 17:41 GMTUK6
- Status changed to complete23 Feb 2026, 17:41 GMT
- Procurement method changed23 Feb 2026, 17:41 GMT
- Contract signature expected23 Mar 2026, 23:59 GMTscheduled
- Contract details notice published8 Jul 2026, 12:29 BSTUK7
- Procurement method changed8 Jul 2026, 12:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Cleantec Services LimitedSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Any contract extension will be subject to the School’s satisfaction and agreement on budgets and service levels. | £270,215 | 23 Feb 2026 | Awarded |
Contracts
Pinner Wood School Cleaning Tender · Cleantec Services LimitedSME
- Signed
- 31 Mar 2026
- Value
- £270,215
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- Any contract extension will be subject to the School’s satisfaction and agreement on budgets and service levels.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Cohesion Consulting LimitedProcess contact pointProcuring entityCohesion are managing the tender process on behalf of the School
Bidders & participating suppliers
1 commercial party on the notice- CleanTec Services LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: https://in-tendhost.co.uk/cohesionconsulting/aspx/Home
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender