Official UK procurement notice
Pinner Wood School Catering Tender
Authority: Pinner Wood School (Education)·On behalf of: Cohesion Consulting Limited
What is being bought
Published requirement descriptionPinner Wood School is a primary school in Pinner, Middlesex in the London Borough of Harrow, with a student population of approximately 670 aged between 3 and 11 years of age. The school is supported by a team of 80 teaching and support staff, including the catering team. There is one busy main restaurant, equipped with a modern, well-maintained kitchen, serving as the hub of its catering provision. As part of this tender, the school is seeking to replace its two aging range cookers with two new induction hobs and compatible pans. This upgrade is expected to be included within the successful bidder’s proposed capital investment package to support an efficient and sustainable catering delivery service.
The School Business Manager in collaboration with the Headteacher and Senior Leadership Team (SLT), is committed to enhancing the school’s catering services. As part of this commitment, the school is tendering its catering contract to secure a provider that can deliver the very best service for every student at the school. The new contract will commence on 1st of January 2026 for an initial three-year term, with an option to extend for a further two years, subject to satisfactory performance and client agreement on budgets and service levels.
This contract is designed to reward proactive management, ensuring high meal uptake, consistently high food quality and tangible contract support. The School, alongside CCL, expects the successful Contractor to reasonably guarantee their financial proposal and maintain excellent service standards.
The procurement process follows a two stage ‘Competitive Flexible’ approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch Regime, and the School reserves the right to refine the award criteria throughout.
The school also requires the winning bidder to support the school by crediting the costs of the catering procurement in their first monthly invoice.
- How the procedure runs: There is a two stage process with a selection stage followed by an ITT with a maximum of four bidders
CPV: School catering services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£700,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Quality 80% and cost 20%, all details are in the ITT documents.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jul 2025, 16:15 BST
- Last source update
- 20 Jul 2026, 16:26 BST
- Award evaluation window
- Submission end – 5 Nov 2025
- Authority reference
CCL_112- FTS notice number
2025/S 000-042143- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05641bFind a Tender
- How it runs
There is a two stage process with a selection stage followed by an ITT with a maximum of four bidders
How it was run
Official notice- Requests to participate (first stage)
- 19 Aug 2025, 14:00 BST
- Submission deadline
- 19 Aug 2025, 14:00 BST
- Clarification deadline
- 19 Aug 2025, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
in-tendhost.co.uk/cohesionconsulting/a… ↗ is where all documents are obtained and returned from
Timeline
22 Jul 2025 → 20 Jul 2026 · 8 dates- Tender notice published22 Jul 2025, 16:15 BST
- Clarification questions by19 Aug 2025, 14:00 BST
- Submission deadline19 Aug 2025, 14:00 BST
- Award decision expected by351 days ago5 Nov 2025, 23:59 GMT
- Assessment summaries sent346 days ago11 Nov 2025
- Standstill ends335 days ago21 Nov 2025, 23:59 GMT
- Contract starts326 days ago1 Dec 2025
- Latest notice published94 days ago20 Jul 2026, 16:26 BST
Notice history
5 events · 3 releases on Find a Tender · since 22 Jul 2025- Tender notice published22 Jul 2025, 16:15 BSTUK4
- Contract award notice published11 Nov 2025, 17:48 GMTUK6
- Status changed to complete11 Nov 2025, 17:48 GMT
- Contract signature expected11 Dec 2025, 23:59 GMTscheduled
- Contract details notice published20 Jul 2026, 16:26 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| HCL1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: An additional two years of contract tenure are possible subject to satisfactory performance and client approval. | £819,198 | 10 Nov 2025 | Awarded |
Contracts
Pinner Wood School Catering Tender · HCL
- Signed
- 31 Dec 2025
- Value
- £819,198
- Period
- 1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030 with extensions
- Status
- active
- Extensions
- An additional two years of contract tenure are possible subject to satisfactory performance and client approval.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Cohesion Consulting LimitedProcess contact pointProcuring entityCohesion are managing the tender process on behalf of the school
Bidders & participating suppliers
1 commercial party on the notice- HCLAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender