Official UK procurement notice
PHW-FTS-63449 Review of Violence Monitoring Data Portal - Public Health Wales
Authority: Public Health Wales NHS Trust (Central government)·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Sectors: IT Services & Software (72) Delivery: Wales (UKL)
Published estimate£335,000£402,000 inc. VAT · 1 value update
Submissions closed 27 Aug 2026awarded 1 Oct 2026
Award (standstill) to Pixel Fusion Limited
Contract term 6 moup to 4 yrs 6 mo with extensions · starts 5 Oct 2026
What is being bought
Published requirement descriptionContract award notice for Review of Violence Monitoring Data Portal - Public Health Wales, following an open tender process.
Procurement of a supplier to assume responsibility for the ongoing hosting, operation, support, maintenance and enhancement of the Wales Violence Prevention Portal.
- No preliminary market engagement: Scoping exercise has been done via a previous procurement process, mitigating the need for PME. Market is well-known.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£335,000
- Value
- £335,000 exc. VAT · £402,000 inc. VAT
- Extensions
- Continuation of the contract on an annual basis is subject to funding, PHW & procurement reserve the right to terminate the contract with 30 days’ notice.
72000000 IT services: consulting, software development, Internet and support
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Technical Criteria — 40%
- Commercial Criteria — 60%
Published award criteria (2)
- Technical Criteria — Full details of technical criteria can be found within the Invitation to Tender documents within the tender pack on eTender Wales
- Commercial Criteria — Full details of technical criteria can be found within the Invitation to Tender documents within the tender pack on eTender Wales
What this means for your bid
- Price carries 60 of 100 points — a 10% discount moves about 6 points. This one is won on the number — sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring — the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Oct 2026, 16:17 BST
- Last source update
- 7 Oct 2026, 16:17 BST
- Award evaluation window
- Submission end — 21 Sept 2026, 23:59 BST
- Authority reference
PHW-FTS-63449- FTS notice number
2026/S 000-072077- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d759Find a Tender
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
- Submission deadline
- 27 Aug 2026, 14:00 BST
- Clarification deadline
- 24 Aug 2026, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Detailed submission instructions & authority contactsFrom official release
Timeline
8 published dates · Europe/London- Tender notice published70 days ago30 Jul 2026, 11:21 BST
- Clarification questions by45 days ago24 Aug 2026, 14:00 BST
- Submission deadline42 days ago27 Aug 2026, 14:00 BST
- Award decision expected by16 days ago21 Sept 2026, 23:59 BST
- Contract starts3 days ago5 Oct 2026, 00:00 BST
- Assessment summaries sent1 day ago7 Oct 2026, 00:00 BST
- Latest notice publishedearlier today7 Oct 2026, 16:17 BST
- Standstill endsin 9 days16 Oct 2026, 23:59 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1some still in standstill
Awarded value £249,4501 award exc. VAT
Bids received 11 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Pixel Fusion LimitedSMEReview of Violence Monitoring Data Portal - PHW29 Oct 2026 — 31 Mar 2027 · up to 31 Mar 2031Extensions: Each optional extension year will be subject to continued funding from Welsh Government. | £249,450 | 1 Oct 2026standstill to 16 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 4 at stage one | 1 | 0 | — |
Notice history
7 events · 2 releases on Find a Tender · since 30 Jul 2026- Contract signature expected26 Oct 2026, 23:59 GMTscheduled
- Contract award notice published7 Oct 2026, 16:17 BSTUK6
- Published value updated7 Oct 2026, 16:17 BSTwas £335,000
- Status changed to complete7 Oct 2026, 16:17 BST
- Deadline withdrawn7 Oct 2026, 16:17 BST
- Buyer details updated7 Oct 2026, 16:17 BST
- Tender notice published30 Jul 2026, 11:21 BSTUK4
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Beneficiary authority
- NHS Wales Shared Services PartnershipProcuring entityPublic undertakingWelsh devolved regulations applyManaging organisation for procurement processes.
Bidders & participating suppliers
1 commercial party on the notice- Pixel Fusion LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender