Official UK procurement notice
Photochemical FIlm Laboratory Services
Authority: British Film Institute (Charity / VCSE)
What is being bought
Published requirement descriptionThe BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK’s film heritage. The film collections encompass the entire history of film production, and include examples of an extremely wide range of formats and systems. While the BFI maintains considerable expertise and machinery to support and preserve these formats through duplication, this Tender seeks a greater range and capacity through commercial provision. The number of participants to the framework agreement is envisaged to be between 3 and 6 and the duration of the framework agreement is 3 years with an option to extend for a further one year. The estimated value for the duration of the framework agreement is between £200,000- £250,000.
- Recurrence: Every 4 years
CPV: Motion picture and video tape production and related services · Services in connection with motion-picture and video-tape production
How this framework works
From the published notice- Places
- up to 6 suppliers · 7 bids received (1.2 per place) · 7 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Questions: 90%
- Rate Card: 10%
Published award criteria (2)
- Quality Questions: 90%
- Rate Card: 10%
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
- “Photochemical FIlm Laboratory Services” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Every 4 years
- First published
- 26 Apr 2021, 13:37 BST
- Last source update
- 23 Dec 2021, 11:20 GMT
- Award evaluation window
- 26 May 2021 – …
- Authority reference
2021/249- FTS notice number
2021/S 000-032186- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02aa2aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/bfi/aspx/Home ↗
- Appointment period ends
- 26 May 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 26 May 2021, 12:15 BST
Timeline
26 May 2021 → 23 Dec 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown26 May 2021, 12:00 BST
- Bids opened26 May 2021, 12:15 BST
- Bids must remain valid until24 Aug 2021, 23:59 BST
- Notice published23 Dec 2021, 11:20 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete23 Dec 2021, 11:20 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Photochemical Film Laboratory Services
- Signed
- 8 Dec 2021
- Value
- £250,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic · 5 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- BFIReview body
Framework contractors & participating bidders
7 commercial parties on the notice- Cinegrell Postproduction GmbHFramework contractor
- Cinelab London LtdFramework contractor
- Cinema Printing Company London LtdFramework contractor
- Cinemateca Portuguesa-Museu do CinemaFramework contractor
- Haghefilm Digitaal b.v.Framework contractor
- L'Immagine Ritrovata s.r.lFramework contractor
- Three-Strip, Inc dba YCMFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria