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Find a TenderAwardedContract details notice
Published 5 Jan 2026, 10:00 GMT

Official UK procurement notice

Personal Protection Equipment (PPE) and First Aid

Official notice

Authority: Sheffield City Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Clothing, footwear, luggage articles and accessories (18)Medical Devices & Pharma (33) Delivery: Yorkshire & Humber (UKE32)
Published estimate£300,000≈ £150k / year · £360,000 inc. VAT
Submissions closed 4 Feb 2026awarded 12 Mar 2026
Awarded to SMI INT Group Ltd
Contract term 2 yrsends 1 Apr 2028 · up to 1 Apr 2030 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Provision of Personal Protection Equipment (PPE) and First Aid kits for Council staff to ensure they are protected to the required standards during the execution of their daily tasks

  • The authority expects to re-tender this requirement around 7 Jan 2030, 23:59 GMT.
  • No preliminary market engagement: Re-tender of existing contract with known requirements

CPV: Clothing, footwear, luggage articles and accessories · First-aid boxes

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£300,000
Contract period: 1 Apr 2026 – 1 Apr 2028 (2 yrs) · up to 1 Apr 2030 with extensionsValue: £300,000 exc. VAT · £360,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Extensions: 2 x 12 month optional extensions periods available
18000000 Clothing, footwear, luggage articles and accessories33141623 First-aid boxes
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    15.1.1 Legal Capacity to perform the contract: (i) Supplier must provide details of all Suppliers/ Sub-Contractors that they will use to deliver this contract. (ii) Where relying on a Sub-Contractor to deliver the Essential Elements of the contract, the Supplier, must confirm that they will enter into a legally binding contract with each Sub-Contractor. 15.1.2 Insurance Requirements: (i) Employers Liability – minimum of £10,000,000 (ii) Public Liability - minimum of £10,000,000 (iii) Product Liability - minimum of £10,000,000 (The above insurance levels are not required for participation but will be needed if successful and must be evidenced pre contract signature.)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 60%Social value: 10%
Published award criteria (3)
  • Quality
  • Price
  • Social Value
Conditions of participation1
  • Economic & financial standing

    15.1.1 Legal Capacity to perform the contract: (i) Supplier must provide details of all Suppliers/ Sub-Contractors that they will use to deliver this contract. (ii) Where relying on a Sub-Contractor to deliver the Essential Elements of the contract, the Supplier, must confirm that they will enter into a legally binding contract with each Sub-Contractor. 15.1.2 Insurance Requirements: (i) Employers Liability – minimum of £10,000,000 (ii) Public Liability - minimum of £10,000,000 (iii) Product Liability - minimum of £10,000,000 (The above insurance levels are not required for participation but will be needed if successful and must be evidenced pre contract signature.)

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 7 Jan 2030
First published
5 Jan 2026, 10:00 GMT
Last source update
23 Apr 2026, 10:18 BST
Award evaluation window
Submission end – 10 Mar 2026
Authority reference
105523
FTS notice number
2026/S 000-000153
Latest notice
Contract details notice (UK7)
Classification (CPV)
Clothing, footwear, luggage articles and accessoriesFirst-aid boxes
Delivery area
Yorkshire & Humber (UKE32)
Official registry OCID
ocds-h6vhtk-05feff Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
4 Feb 2026, 16:00 GMT
Clarification deadline
17 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

5 Jan 2026 → 23 Apr 2026 · 8 dates
  1. Tender notice published289 days ago
    5 Jan 2026, 10:00 GMT
  2. Clarification questions by277 days ago
    17 Jan 2026, 12:00 GMT
  3. Submission deadline258 days ago
    4 Feb 2026, 16:00 GMT
  4. Award decision expected by224 days ago
    10 Mar 2026, 23:59 GMT
  5. Assessment summaries sent216 days ago
    19 Mar 2026
  6. Standstill ends204 days ago
    30 Mar 2026, 23:59 BST
  7. Contract starts203 days ago
    1 Apr 2026
  8. Latest notice published181 days ago
    23 Apr 2026, 10:18 BST

Notice history

5 events · 3 releases on Find a Tender · since 5 Jan 2026
  1. Tender notice published
    5 Jan 2026, 10:00 GMT
    UK4
  2. Contract award notice published
    19 Mar 2026, 14:45 GMT
    UK6
  3. Status changed to complete
    19 Mar 2026, 14:45 GMT
  4. Contract signature expected
    31 Mar 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    23 Apr 2026, 10:18 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £300,0001 award exc. VAT
Bids received 85 from SMEs
Contracts signed 1latest 22 Apr 2026
Awarded toValueDateStatus
SMI INT Group LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: 2 x 12 month optional extensions available£300,00012 Mar 2026Awarded

Contracts

  • Personal Protection Equipment (PPE) and First Aid · SMI INT Group LtdSME

    Signed
    22 Apr 2026
    Value
    £300,000
    Period
    27 Apr 2026 – 26 Apr 2028 · up to 26 Apr 2030 with extensions
    Status
    active
    Extensions
    2 x 12 month optional extensions
    5 agreed KPIs: Order Fulfilment Rate (%) · Order Accuracy Rate (%) · Reporting …
    • Order Fulfilment Rate (%)
    • Order Accuracy Rate (%)
    • Reporting
    • Customer Service
    • Invoicing

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8final-stage tenders · 9 at stage one50—

Contracting authority & participating public bodies

Sheffield City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPQT-9425-JWVM The Town Hall, Pinstone St, Sheffield, Yorkshire & Humber, S1 2HHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • SMI INT GROUP LIMITEDAwarded supplierGB-COH: 07644080GB-PPON: PVYM-5594-XCWX Vision House, Bedford Road, Petersfield, South East, GU32 3QBContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender