Official UK procurement notice
PEP/ED/TwS Provision of School Catering 2025
Authority: Bristol City Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Council on behalf of the schools wish to appoint a single provider under framework agreement, for the provision of School Catering to schools under individual call-off contracts.
CPV: Catering services · School catering services
How this framework works
From the published notice- Places
- up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1The Council on behalf of the schools appoint a single provider under framework…AwardedRenewal
The Council on behalf of the schools appoint a single provider under framework agreement, for the provision of School Catering to schools under individual call-off contracts.
The contract period will be for 3 years with the option to extend for up to a further 1 year,
(3+1 year) by agreement with the council, schools, and the provider
The Framework will be available to the following organisations:
Bristol City Council (BCC) Maintained Schools, Nursery Schools, Academy Schools, and other educational establishments. Please see Section 10 - 'school profiles' for listing and details of schools and nurseries.
• Academy Schools, who are in a group, included in the above-named Authorities, but
also in other Authorities where the Academy Group operates.
The Local Authorities in the Southwest Region of England as follows:
Bath and North East Somerset
Bournemouth
Christchurch and Poole
Bristol
Cornwall
Devon
Dorset
Gloucestershire
Isles of Scilly
North Somerset
Plymouth
Somerset
South Gloucestershire
Swindon
Torbay
Wiltshire.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 31
- Social Value: 19
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “PEP/ED/TwS Provision of School Catering 2025” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 21 Jan 2025, 14:31 GMT
- Last source update
- 15 Jul 2025, 18:04 BST
- Award evaluation window
- 18 Mar 2025 – …
- Authority reference
DN754944- FTS notice number
2025/S 000-040247- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d510Find a Tender
How it was run
Official notice- Appointment period ends
- 1 Apr 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 18 Mar 2025, 12:05 GMT
Timeline
21 Jan 2025 → 15 Jul 2025 · 4 dates- Next notice expected21 Jan 2025
- Bids opened18 Mar 2025, 12:05 GMT
- Admission / appointment period endsperiod end, not a bid countdown1 Apr 2025, 12:00 BST
- Notice published15 Jul 2025, 18:04 BST
Notice history
7 events · 4 releases on Find a Tender · since 6 Mar 2025- Published value published: £18,000,0006 Mar 2025, 15:03 GMT
- Status changed to active6 Mar 2025, 15:03 GMT
- Procurement method changed6 Mar 2025, 15:03 GMT
- Deadline moved to 1 Apr 2025, 12:00 BST6 Mar 2025, 15:03 GMT+14 days · was 18 Mar 2025, 12:00 GMT
- Deadline published: 18 Mar 2025, 12:00 GMT6 Mar 2025, 15:03 GMT
- Buyer details updated6 Mar 2025, 15:03 GMT
- Status changed to complete15 Jul 2025, 18:04 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 18 Mar 2025 | 1 Apr 2025 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 18 Mar 2025 | 1 Apr 2025 | +14 d |
1 amendment published without a description.
Routine re-releases (4)
- 2025-01: 1 release · 21 Jan 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 040247-2025-DN754944-1
- Signed
- 28 May 2025
- Value
- £16,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Bristol Magistrates CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- Aspens Services LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.