Find a TenderClosed
Published 30 Jul 2021, 15:28 BST

Official UK procurement notice

People and Finance: Business Process and TechnologyTransformation

Official notice

Authority: Leeds City Council (Local council)

ServicesCompetitive dialogue
Budget not disclosedValue not published
Submissions closed 10 Sept 2021
Notice summaryFrom the published notice

Communications received outside of this portal may not be responded to. Leeds City Council seeks a Supplier that will work with them to transform the way it delivers its core People and Finance Functions of Human Resources (HR), Payroll, Finance and Procure to Pay (P2P), both within the Authority and to external partners and organisations as part of its Traded Services. This must be achieved through the delivery of a Business Change Programme supported by the implementation of Cloud based, fully integrated, People and Finance Software as a Service (SaaS) solutions utilising a post-modern ERP technology strategy.

What is being bought

Published requirement description

ALL APPLICATIONS AND CORRESPONDANCE IN RELATION TO THIS OPPORTUNITY MUST BE MADE VIA THE YORTENDER PORTAL AT www.yortender.co.uk ↗. Communications received outside of this portal may not be responded to.

Leeds City Council seeks a Supplier that will work with them to transform the way it delivers its core People and Finance Functions of Human Resources (HR), Payroll, Finance and Procure to Pay (P2P), both within the Authority and to external partners and organisations as part of its Traded Services.

This must be achieved through the delivery of a Business Change Programme supported by the implementation of Cloud based, fully integrated, People and Finance Software as a Service (SaaS) solutions utilising a post-modern ERP technology strategy. Leeds City Council requires the flexibility to retire and/or replace any number of the various components of the Solution over the lifetime of the contract. The Authority reserves the right to make substantive and relevant changes that relate to the transformation programme, subject to and in accordance with the Public Contract Regulations 2015 (Regulation 72). This will be procured subject to the Public Contract Regulations 2015, and will be a Competitive Dialogue procedure.

Any indication of value in this notice or in the public domain is indicative only, and due to the nature of the process it is expected to be subject to change as the dialogue progresses.

CPV: Business and management consultancy and related services · IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1Renewal
Extensions: Subject to the outcome of dialogue with successful applicants, it is envisaged the initial phase of the programme will be delivered within a period of two years from contract award, with an additional 8 years of delivery and use of system, and the contract will then be subject to renewal on any number of occasions for any duration up to a maximum term of 120 months (10 years) in total.Second stage: 5–7 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60%
  • Price: 40%
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive dialogue
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Jul 2021, 15:28 BST
Last source update
30 Jul 2021, 15:28 BST
Authority reference
DN483349
FTS notice number
2021/S 000-018288
Classification (CPV)
Business and management consultancy and related servicesIT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
Yorkshire & Humber (UKE42)
Official registry OCID
ocds-h6vhtk-02cede Find a Tender
Contract terms
Performance terms

In the procurement documents and to be developed during dialogue.

Review and risk notes
Review procedure

Review procedures and process are contained within the issued tender documentation and additionally are available on request.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
10 Sept 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Jul 2021 → 25 Oct 2021 · 3 dates
  1. Notice published
    30 Jul 2021, 15:28 BST
  2. Submission deadline
    10 Sept 2021, 12:00 BST
  3. Invitations to tender expected
    25 Oct 2021, 00:00 BST

Contracting authority & participating public bodies

Leeds City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Hall, Leeds, Yorkshire & Humber, LS1 1URContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria