Pension Administration System Contract Award Notice

Official notice

Authority: Kent County Council (Local council)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: South East (UKJ4)

Awarded value£3,907,902published contract · exc. VAT

Awarded 5 Apr 2023no call for competition

Awarded to Heywood Ltd

What is being bought

Published requirement description

Kent County Council on behalf of the Kent Pension Fund is awarding a contract for the delivery of Pension Administration Software for the duration of five years from the 1st May 2023 until 30th April 2028.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1The contract has been awarded under regulation 32(2)(b)(ii) because it is not possible…Awarded

The contract has been awarded under regulation 32(2)(b)(ii) because it is not possible for a supplier other than the incumbent to continue this service for technical reasons. There are no reasonable alternatives and the parameters of the procurement (including timescales) are driven by the circumstances the Council finds itself in and have not been artificially narrowed. These circumstances are:

The impact and timing of McCloud on LGPS funds meaning that it is not possible to scope the technical requirements or implement a transition to a new supplier to coincide with the current contract cycle.
The unreasonable cost (due to scarcity) of resource to dedicate to a transition to a new supplier, due to difficulty recruiting staff within pensions administration.
LGPS changes to the re-evaluation dates of pensions have altered the technical parameters of the system in a manner that can only be met by the incumbent system.
The above changes in pensions law and guidance (which have been outside of the control of the Council) mean that the timescales required for procurement and transition to a new supplier (between 12 -18 months) are such that it is not technically possible for any other provider to fulfil the Council's service requirements at the time required (Regulation 32(2)(c) relied on in the alternative).

Delivery: South East

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 5 Apr 2023, 10:55 BST
Last source update: 5 Apr 2023, 10:55 BST
Authority reference: DN662962
FTS notice number: 2023/S 000-009913
Classification (CPV): Software package and information systems
Delivery area: South East (UKJ4)
Official registry OCID: ocds-h6vhtk-03bcb2 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: Regulation 32(2)(b)(ii) of the regulations states :
(2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:—
(b)where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:—
(ii)competition is absent for technical reasons,

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,907,9021 contract exc. VAT

Bids received 1

Contracts signed 1latest 5 Apr 2023

Awarded to	Value	Date	Status
Heywood Ltd	£3,907,902 †	—	Awarded

Contracts

Contract 009913-2023-SC220252-1 · Heywood Ltd
Signed
5 Apr 2023
Value
£3,907,902
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Kent County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Maidstone, South East, ME14 1XQContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Heywood LimitedAwarded supplier 2nd Floor, 3 Barrington Road, Altrincham, South East, WA14 1GY

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.