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Published 16 Feb 2024, 15:10 GMT

Official UK procurement notice

Pension Administration Software · UK public procurement notice

Official notice

Authority: Cyngor Gwynedd Council (Local council)

ServicesAward procedure without prior publication of a call for competition
Sectors: Software Packages & ERP (48)Administration, defence and social security services (75) Delivery: Wales (UKL12)
Awarded value£1,593,315published contract · exc. VAT
Awarded 22 Jan 2024no call for competition
Awarded to Heywood Pension Technologies

What is being bought

Published requirement description

Gwynedd Council on behalf of the Gwynedd Pension Fund is awarding a contract for the

delivery of Pension Administration Software for the duration of five years from the 17th of Sept 2024 to the 16th of Sept 2029.

CPV: Administration services · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1The contract has been awarded under regulation 32(2)(b)(ii) because it is not possible…

The contract has been awarded under regulation 32(2)(b)(ii) because it is not possible for a

supplier other than the incumbent to continue this service for technical reasons. There are

no reasonable alternatives and the parameters of the procurement (including timescales)

are driven by the circumstances the Council finds itself in and have not been artificially

narrowed. These circumstances are:

  1. The impact and timing of McCloud on LGPS funds meaning that it is not possible to scope

the technical requirements or implement a transition to a new supplier to coincide with the

current contract cycle.

  1. The unreasonable cost (due to scarcity) of resource to dedicate to a transition to a new

supplier, due to difficulty recruiting staff within pensions administration.

  1. LGPS changes to the re-evaluation dates of pensions have altered the technical

parameters of the system in a manner that can only be met by the incumbent system.

  1. The above changes in pensions law and guidance (which have been outside of the control

of the Council) mean that the timescales required for procurement and transition to a new

supplier (between 12 -18 months) are such that it is not technically possible for any other

provider to fulfil the Council's service requirements at the time required (Regulation

32(2)(c) relied on in the alternative).

Delivery: Wales
48000000 Software package and information systems

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
16 Feb 2024, 15:10 GMT
Last source update
16 Feb 2024, 15:10 GMT
FTS notice number
2024/S 000-005250
Classification (CPV)
Administration servicesSoftware package and information systems
Delivery area
Wales (UKL12)
Official registry OCID
ocds-h6vhtk-043acc Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

Award of a contract without prior publication of a call for competition in the cases listed

below.

The services can be provided only by a particular economic operator for the

following reason:

absence of competition for technical reasons

Explanation:

Regulation 32(2)(b)(ii) of the regulations states:

(2) The negotiated procedure without prior publication may be used for public works

contracts, public supply contracts and public service contracts in any of the following

cases:—

(b)where the works, supplies or services can be supplied only by a particular economic

operator for any of the following reasons:—

(ii)competition is absent for technical reasons,

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138570. (WA Ref:138570)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,593,3151 contract exc. VAT
Contracts signed 1latest 22 Jan 2024
Awarded toValueDateStatus
Heywood Pension TechnologiesSME£1,593,315 †—Awarded

Contracts

Contracting authority & participating public bodies

Cyngor Gwynedd Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Uned Cyllid / Finance Department, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street, Caernarfon, Wales, LL55 1SHContact email, phone

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.