Official UK procurement notice
Payroll Services for Spencer Academies Trust
Authority: THE SPENCER ACADEMIES TRUST (Education)
What is being bought
Published requirement descriptionSpencer Academies Trust is seeking to appoint a suitably qualified and experienced provider to deliver a fully managed payroll service for the Trust and its academies. The contract will include the processing of monthly payroll for all employees, statutory deductions and payments, HMRC submissions, year-end processing, pension administration including Teachers' Pension Scheme (TPS) and Local Government Pension Scheme (LGPS), reporting, compliance support, and access to employee and manager self-service facilities.
The successful provider will be required to deliver an accurate, secure and compliant payroll service for approximately 3,000 employees across the Trust, ensuring adherence to all relevant employment, payroll, tax and pension legislation. The service will include ongoing support, system maintenance, legislative updates, management reporting and transition services as required.
CPV: Payroll management services
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
- Extensions
- Extension options published
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Oct 2026, 11:38 BST
- Last source update
- 12 Oct 2026, 11:38 BST
- Authority reference
261012/12- FTS notice number
2026/S 000-095999- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078577Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
4 published dates · Europe/London- Planning notice published1 day ago12 Oct 2026, 11:38 BST
- Market engagementin 3 days16 Oct 2026, 00:59 BSTSpencer Academies Trust is undertaking preliminary market engagement in advance of commencing a Competitive Flexible Procedure for the procurement of Payroll and Associated Services. The purpose of this engagement is to inform the final specification, procurement strategy, evaluation methodology and contract requirements. Interested suppliers are invited to review the information provided and submit comments, observations and clarification questions to assist the Trust in refining its requirements. Expressions of interest and clarification questions should be submitted by email via the Trust's tendering address no later than 15 October 2026. - [email protected] Following completion of the preliminary market engagement, the Trust intends to publish a Tender Notice on 16 October 2026. The proposed procurement will include: A participation stage, with up to five suppliers shortlisted. An invitation to tender stage for shortlisted suppliers. A further shortlisting exercise to identify up to two suppliers. Supplier demonstrations and presentations. Award of a single contract to the supplier submitting the Most Advantageous Tender. No supplier will receive any advantage through participation in this engagement process, and all relevant information arising from the engagement will be made available to all bidders as part of the procurement process.
- Tender notice expectedin 4 days17 Oct 2026, 00:59 BST
- Contract startsin 323 days1 Sept 2027
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
2 events · 1 release on Find a Tender · since 12 Oct 2026- Preliminary market engagement notice published12 Oct 2026, 11:38 BSTUK2
- First planning notice published12 Oct 2026, 11:38 BST
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender