Find a TenderPlanned procurementPreliminary market engagement notice
Published 12 Oct 2026, 11:38 BST

Official UK procurement notice

Payroll Services for Spencer Academies Trust

Official notice

Authority: THE SPENCER ACADEMIES TRUST (Education)

ServicesAbove thresholdSME suitable
Planned pipeline value£1,116,000pipeline notice — not a live tender
Tender notice expected 17 Oct 2026from the planned procurement notice
Contract term 3 yrsends 1 Sept 2030 · up to 1 Sept 2032 with extensions · starts 1 Sept 2027

What is being bought

Published requirement description

Spencer Academies Trust is seeking to appoint a suitably qualified and experienced provider to deliver a fully managed payroll service for the Trust and its academies. The contract will include the processing of monthly payroll for all employees, statutory deductions and payments, HMRC submissions, year-end processing, pension administration including Teachers' Pension Scheme (TPS) and Local Government Pension Scheme (LGPS), reporting, compliance support, and access to employee and manager self-service facilities.

The successful provider will be required to deliver an accurate, secure and compliant payroll service for approximately 3,000 employees across the Trust, ensuring adherence to all relevant employment, payroll, tax and pension legislation. The service will include ongoing support, system maintenance, legislative updates, management reporting and transition services as required.

CPV: Payroll management services

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 3 yrsSME
Contract period: 1 Sept 2027 — 1 Sept 2030 (up to 1 Sept 2032 with extensions) · up to 5 yrs with extensionsEligibility: SME eligibleDelivery: East Midlands
Extensions
Extension options published
79211110 Payroll management services

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Oct 2026, 11:38 BST
Last source update
12 Oct 2026, 11:38 BST
Authority reference
261012/12
FTS notice number
2026/S 000-095999
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Payroll management services
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-078577 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

4 published dates · Europe/London
  1. Planning notice published1 day ago
    12 Oct 2026, 11:38 BST
  2. Market engagementin 3 days
    16 Oct 2026, 00:59 BSTSpencer Academies Trust is undertaking preliminary market engagement in advance of commencing a Competitive Flexible Procedure for the procurement of Payroll and Associated Services. The purpose of this engagement is to inform the final specification, procurement strategy, evaluation methodology and contract requirements. Interested suppliers are invited to review the information provided and submit comments, observations and clarification questions to assist the Trust in refining its requirements. Expressions of interest and clarification questions should be submitted by email via the Trust's tendering address no later than 15 October 2026. - [email protected] Following completion of the preliminary market engagement, the Trust intends to publish a Tender Notice on 16 October 2026. The proposed procurement will include: A participation stage, with up to five suppliers shortlisted. An invitation to tender stage for shortlisted suppliers. A further shortlisting exercise to identify up to two suppliers. Supplier demonstrations and presentations. Award of a single contract to the supplier submitting the Most Advantageous Tender. No supplier will receive any advantage through participation in this engagement process, and all relevant information arising from the engagement will be made available to all bidders as part of the procurement process.
  3. Tender notice expectedin 4 days
    17 Oct 2026, 00:59 BST
  4. Contract startsin 323 days
    1 Sept 2027

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

2 events · 1 release on Find a Tender · since 12 Oct 2026
  1. Preliminary market engagement notice published
    12 Oct 2026, 11:38 BSTUK2
  2. First planning notice published
    12 Oct 2026, 11:38 BST

Contracting authority & participating public bodies

THE SPENCER ACADEMIES TRUST

Contracting authorityPublic authority - sub-central government GB-COH: 07353824 · GB-PPON: PPRT-2575-XHXD Spencer Place, Nottingham, East Midlands, NG9 6RZContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure