Patent Renewal Management Service

{
  "id": "046125-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-05-20T10:05:25+01:00",
  "ocid": "ocds-h6vhtk-069cc1",
  "buyer": {
    "id": "GB-COH-RC000904",
    "name": "ASTON UNIVERSITY"
  },
  "tender": {
    "id": "1292",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00",
          "maxExtentDate": "2031-08-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKG31",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79100000",
            "scheme": "CPV",
            "description": "Legal services"
          }
        ]
      }
    ],
    "title": "Patent Renewal Management Service",
    "value": {
      "amount": 250000,
      "currency": "GBP",
      "amountGross": 300000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Aston University is seeking to procure a Patent Renewal Management Service.\nTo assist with the initial stages of planning, the service is expected to include:\n•\tMonitoring of patent renewal deadlines across multiple jurisdictions\n•\tProvision of periodic renewal schedules \n•\tExecution of patent renewals in line with Aston University instructions\n•\tConsolidated invoicing and financial reporting\n•\tForecasting of future renewal costs\n•\tMaintenance of records and provision of supporting documentation\nThe service will apply to a global portfolio of approximately 75 active patents.\nPlease note, this scope is subject to change.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-COH-RC000904",
      "name": "ASTON UNIVERSITY",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG31",
        "country": "GB",
        "locality": "Birmingham",
        "postalCode": "B4 7ET",
        "countryName": "United Kingdom",
        "streetAddress": "Aston Triangle"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "RC000904",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "procurement@aston.ac.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PTLB-7496-TPTR",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "046125-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/046125-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-05-20T10:05:25+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-06-01T23:59:59+01:00",
        "description": "Aston University is beginning the pre-market engagement process in relation to its patent renewal management requirements.\nThe University is considering the procurement of a centralised service to manage patent renewals across its global intellectual property portfolio. This may be delivered through a single contract.\nAston is inviting responses to a Request for Information (RFI) to obtain feedback from the market. This will help the University to better understand:\n•\tAvailable service delivery models\n•\tPricing structures and potential efficiencies\n•\tImplementation requirements and onboarding processes\n•\tMarket capability and capacity\nThe information gathered will be used to inform the specification, procurement strategy, and route to market.\nSuppliers are also invited to highlight any aspects of the proposed scope that may restrict competition or present delivery challenges.\nThe information being requested is as follows: \n1.\tSupplier Name, Address and Company Registration no\n2.\tIf approved, how long would implementation take and what would need to be provided from Aston?\n3.\tPlease provide information on how the service would function\n4.\tWhat would be the expected or required process and deadlines for approving renewals\n5.\tIs there any more detail or specifications you would need to submit a bid?\nPlease submit your responses to procurement@aston.ac.uk by 17:00 on 01/06/2026"
      }
    ]
  },
  "initiationType": "tender"
}