Official UK procurement notice
Passenger Lift M&S Programme
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionSwindon Borough Council invites expressions of interest from suitably qualified and
experienced service providers for the provision of Passenger Lift Servicing Maintenance,
Replacement and Refurbishments to include all Statutory Testing
in line with regulations, across all sites owned and operated by Swindon Borough Council
The initial contract term will be for 3 years with an option to extend for a further 2 years + 2
years for a potential total contract term of 7 years as stated in the ITT documents. Estimated
contract spend is £680,000.00 across the initial 3 year contract term, £1,132,953.00
across the potential 5 year contract term and £1,585,336.00 across the potential total 7
year contract term.
CPV: Lift installation work · Lifts, skip hoists, hoists, escalators and moving walkways · Parts of lifts · Parts of winding gear and other lifting or handling equipment · Repair and maintenance services · Technical testing, analysis and consultancy services
How this framework works
From the published notice- Bids received
- 4 bids received · 1 suppliers appointed
The lotProcurement structure
single lot · no lot value publishedLot #1Passenger Lift M&S ProgrammeAwarded
Swindon Borough Council has engaged with a service provider for the provision of Passenger Lift Servicing Maintenance, Replacement and Refurbishments to include all Statutory Testing
in line with regulations, across all sites owned and operated by Swindon Borough Council
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Implementation: 8%
- Contract Management: 8%
- Project Reporting: 5%
- Problem Solving: 5%
- price: 70%
- Social Value: 4%
Published award criteria (6)
- Implementation: 8%
- Contract Management: 8%
- Project Reporting: 5%
- Problem Solving: 5%
- Social Value: 4%
- Price: 70%
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Passenger Lift M&S Programme” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jan 2023, 16:00 GMT
- Last source update
- 12 Jun 2026, 15:21 BST
- Award evaluation window
- 3 Mar 2023 – …
- Authority reference
DN652430- FTS notice number
2026/S 000-055810- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03996cFind a Tender
- Performance terms
In the procurement documents
How it was run
Official notice- Appointment period ends
- 3 Mar 2023, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 3 Mar 2023, 15:00 GMT
Timeline
3 Mar 2023 → 12 Jun 2026 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown3 Mar 2023, 15:00 GMT
- Bids opened3 Mar 2023, 15:00 GMT
- Notice published137 days ago12 Jun 2026, 15:21 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete24 May 2024, 15:36 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £1,821,036, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 016503-2024-1
- Signed
- 12 Feb 2024
- Value
- ceiling above
- Status
- active
Contract 055810-2026-1-1
- Signed
- 12 Feb 2024
- Value
- ceiling above
- Status
- active
- Change Nature and extent of the modifications (with indication of possible earlier changes to the contract): The Council has experienced a number of unforeseen events such as a higher level of lift repairs due to vandalism; total failure of 2 additional lifts and an increase in follow on works resulting from SAFED testing resulting in the Council consuming the contract value spend at a faster rate than originally anticipated. The modification is accelerating the contract spend with the Supplier, however the total spend will remain within the original total 7 year contract value. The nature and scope of the contract, including the CPV codes remain the same. The total 7 year contract value is not being exceeded but the 5 year (initial 3 and 2 year extension) value is being accelerated to reflect a 33% increase during the first 5 years, The contract will expire 30 April 2029 instead of 30 April 2031, Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee. Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances: The Public Contracts Regulations (PCR) 2015 set out the conditions for how contract modifications can lawfully be applied under Regulation 72. The grounds proposed for progressing this modification is under Regulation 72 (1)(c) noting all of the following conditions must be fulfilled; 72 (1)(c)(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Justification: The Council has experienced a number of unforeseen events such as a higher level of Lift repairs due to vandalism;, total failure of 2 additional lifts and , an increase in follow on works resulting from SAFED testing resulting in the Council consuming the contract value spend at a faster rate than originally anticipated. 72 (1)(c) (ii) The modification does not alter the overall nature of the contract. Justification: The modification is accelerating the contract spend with the Supplier, however the total spend will remain within the original 7 year total contract value. The nature and scope of the contract, including the CPV codes remain the same. 72 (1)(c) (iii) any increase in price does not exceed 50% of the value of the original contract Justification: The total 7 year contract value is not being exceeded but the 5 year (initial 3 and 2 year extension) value is being accelerated to reflect a 33% increase during the first 5 years. The contract will expire 30 April 2029 instead of 30 April 2031.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- Stannah Lift Services LimitedFramework contractor
- Stannah Lift Services LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria