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Published 23 May 2023, 15:33 BST

Official UK procurement notice

Particulate Barrier Flash Hoods

Official notice

Authority: Hampshire and Isle of Wight Fire Rescue Authority·Consortium: 2 public authorities

GoodsOpen procedureSME suitable
Sectors: Security, fire-fighting, police and defence equipment (35) Delivery: South East (UKJ3)
Published estimate£360,000≈ £72k / year
Submissions closed 27 Jun 2023awarded 9 Nov 2023
Awarded to PGI SAFETY LIMITED
Contract term 5 yrsends 6 Aug 2028 · starts 7 Aug 2023

What is being bought

Published requirement description

THIS IS A NOTICE ON BEHALF OF HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE AUTHORITY

Hampshire and Isle of Wight Fire Rescue Authority undertook an Open Procedure to award to a supplier to provide non-PTFE Particulate Barrier Flash Hoods.

This will be a single-supplier contract. The contract will be for an initial period of 3 years, with 2 further 1 year extension options available.

The contract has a maximum value of £360,000

CPV: Firefighting, rescue and safety equipment

The lotProcurement structure

single lot · no lot value published
Lot #1The provision of flash hoods will cover a roll out to blanket issue a set of 2 per…Awarded 5 yrs

The provision of flash hoods will cover a roll out to blanket issue a set of 2 per Firefighter (FF) and Crew Manager (CM) and 1 per Watch Manager (WM) (with the option to indent for an additional hood if required). There will also be an allocation for specialist roles, for example, Hazardous Material Advisors (HMA) and live fire trainers.

  • The hoods must be manufactured to comply with EN139-11, ISO 11999-9:2016
  • The hood must conform to NFPA 1971: 2018

o including additional Performance Requirements for Optional Structural Fire Fighting Protective Hood Interface Components Providing Particulate Protection"

  • The hood must not contain PFAS (perfluorinated or polyfluorinated alkyl substances), including PTFE (polytetrafluoroethylene) Additional information: A Price per Quality Point method was used to establish the most economically advantageous tender. The Tenderers price was divided by the total quality score and the lowest Price per Quality Point awarded the contract.

Testing had a 400 point allocation and Method Statement Questions has a 100 points allocation, making the % weightings 80% and 20% respectively.

Contract period: 7 Aug 2023 – 6 Aug 2028 (5 yrs)
Delivery: South East
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100%
Published sub-criteria (2)
  • Practical Testing: 80%
  • Method Statement Questions: 20%
Published award criteria (3)
  • Practical Testing: 80
  • Method Statement Questions: 20
  • Price: 0
Conditions of participation1
  • Suitability
    • The hoods must be manufactured to comply with EN139-11, ISO 11999-9:2016
    • The hood must conform to NFPA 1971: 2018

    o including additional Performance Requirements for Optional Structural Fire Fighting Protective Hood Interface Components Providing Particulate Protection"

    • The hood must not contain PFAS (perfluorinated or polyfluorinated alkyl substances), including PTFE (polytetrafluoroethylene)

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 May 2023, 15:33 BST
Last source update
15 Nov 2023, 07:21 GMT
Award evaluation window
28 Jun 2023 – …
Authority reference
HF21325
FTS notice number
2023/S 000-033710
Classification (CPV)
Firefighting, rescue and safety equipment
Delivery area
South East (UKJ3)
Official registry OCID
ocds-h6vhtk-03ceb8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
27 Jun 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
28 Jun 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/hampshire/aspx/Home ↗

Timeline

27 Jun 2023 → 15 Nov 2023 · 4 dates
  1. Submission deadline
    27 Jun 2023, 14:00 BST
  2. Bids opened
    28 Jun 2023, 14:00 BST
  3. Contract starts
    7 Aug 2023, 00:00 BST
  4. Notice published
    15 Nov 2023, 07:21 GMT

Notice history

2 events · 2 releases on Find a Tender · since 15 Nov 2023
  1. Status changed to complete
    15 Nov 2023, 07:21 GMT
  2. Buyer details updated
    15 Nov 2023, 07:21 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £360,0001 contract exc. VAT
Bids received 55 from SMEs
Contracts signed 1latest 9 Nov 2023
Awarded toValueDateStatus
PGI SAFETY LIMITEDSME£360,000 †—Awarded

Contracts

  • Particulate Barrier Flash Hoods · PGI SAFETY LIMITEDSME

    Signed
    9 Nov 2023
    Value
    £360,000
    Period
    … – 6 Aug 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic5——

Contracting authority & participating public bodies

2 public bodies on the notice

HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE AUTHORITY

Contracting authorityBody governed by public lawPublic order and safetyRegional or local authorityGeneral public services Head Quarters, Leigh Road, Eastleigh, South East, SO50 9SJContact email Published organisation website ↗

Dispute resolution & review bodies

  • HM Court ServicesReview body London
  • High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • PGI SAFETY LIMITEDAwarded supplierGB-COH: 12094210 45 Gresham Street,, London, London, EC2V 7BG

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria