Official UK procurement notice
Part Managed Payroll Service and System
Authority: Avon Fire and Rescue Service·Consortium: 2 public authorities
What is being bought
Published requirement descriptionAvon Fire Authority has identified a need for the provision of payroll services and a system to Avon Fire and Rescue Services, for a period of three years, with the option to extend for a further two years, from 1st April 2025. The successful contractor must provide an appropriate payroll and expenses system, as well as the associated services to ensure all employees are paid accurately and on time. The contractors payroll system must be capable of providing the financial payroll data in a format that can be securely uploaded to AFRS Financial System.
CPV: Payroll management services · Personnel and payroll services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
- Suitability
AF&RS’ Mid-Tier Core Terms and Conditions Appendix A will form the basis of the agreement. By submitting a Tender, the Bidders are agreeing to be bound by the terms of this ITT without further negotiation or amendment. The supplier must be able to meet all the requirements within the specification.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Jun 2024, 10:49 BST
- Last source update
- 1 Oct 2024, 12:32 BST
- Award evaluation window
- 5 Aug 2024 – …
- Authority reference
AFRS05-2024-10- FTS notice number
2024/S 000-031336- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0470a9Find a Tender
- Review procedure
The procurement will be reviewed throughout the duration of the contract.
Publisher note: Avon Fire and Rescue Service is a mid-size FRS with over 800 employees, including Wholetime and On-Call Firefighters, Corporate Staff across the Service and the Leadership Board and Fire Authority Members all of whom are paid through the central AFRS payroll. Currently our payroll service is provided by a Local Authority partner, however, the Service are looking to outsource this to a specialist payroll provider in order to maximise. efficiencies and future proof our payroll provision.The successful provider will need to support the Service with a part-managed payroll provision, including a suitable user-friendly payroll system which will be fully supported by the provider in terms of system maintenance, training and continuous updates. This will also need to support online expenses with a number of complexities around allowances and rates of payment and user access to online payslips and account maintenance. They will need to liaise and work closely with our pension administrators for both LGPS and Firefighter pensions and the provider of our financial services and finance ledger which is currently hosted by our Local Authority partner.The Service are looking to award a contract for 3 + 1 + 1 years dependent on responses received, however, this is an opportunity to build an ongoing relationship with whomever is successful. We anticipate that the tender will go live on July 1st and be out to market for 1 month/5 weeks.
How it was run
Official notice- Submission deadline
- 5 Aug 2024, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 5 Aug 2024, 12:00 BST
Timeline
18 Jun 2024 → 1 Oct 2024 · 4 dates- Next notice expected18 Jun 2024, 00:00 BST
- Submission deadline5 Aug 2024, 12:00 BST
- Bids opened5 Aug 2024, 12:00 BST
- Notice published1 Oct 2024, 12:32 BST
Notice history
6 events · 3 releases on Find a Tender · since 5 Jul 2024- Published value published: £500,0005 Jul 2024, 16:20 BST
- Status changed to active5 Jul 2024, 16:20 BST
- Procurement method changed5 Jul 2024, 16:20 BST
- Deadline published: 5 Aug 2024, 12:00 BST5 Jul 2024, 16:20 BST
- Buyer details updated5 Jul 2024, 16:20 BST
- Status changed to complete1 Oct 2024, 12:32 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Capita Business Services LtdProvision of Part-Managed Payroll Services and System | £470,000 † | — | Awarded |
Contracts
Provision of Part-Managed Payroll Services and System · Capita Business Services Ltd
- Signed
- 1 Oct 2024
- Value
- £470,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- Capita Business Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.