Official UK procurement notice
PAN3502 - Provision of Fleet Maintenance Services
Authority: Leicester City Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThis project involves the provision of comprehensive fleet maintenance services to ensure the reliability, safety, and operational availability of the vehicle fleet. Services will include planned preventative maintenance, inspections, servicing, repairs, diagnostics, MOT preparation, and breakdown support as required. The contract will help maximise vehicle uptime, ensure compliance with statutory and safety requirements, extend asset life, and support the efficient delivery of frontline services.
CPV: Repair, maintenance and associated services of vehicles and related equipment
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£1,500,000 together) · a supplier may bid for at most 3 and win at most 3 of them · same evaluation weights on every lotLot #1Light Goods Vehicles up to and including 3,500kgRenewalPublished value£750,000
Repair, maintenance and MOT of Light Goods Vehicles up to and including 3,500kg.
Lot #2Light Goods & PSV Vehicles over 3,500kgRenewalPublished value£425,000
Repair, maintenance and MOT of Large Goods & PSV Vehicles over 3,500kg.
Lot #3PlantRenewalPublished value£125,000
Repair and maintenance of plant items (Diggers, Backhoe Loaders etc).
Lot #4Agricultural EquipmentRenewalPublished value£200,000
Repair and maintenance of Agricultural Equipment (Tractors).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price: 60% Weighting
- Quality: 40% weighting
No conditions of participation were published on the notice; check the tender documents.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- Turnover usually expected: about £83,257 – ~£499,544 per lot (twice each lot's annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Leicester City Council buys Repair, maintenance and associated services of vehicles and related equipment (CPV 5010), and who usually turns up
Leicester City Council’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Repair, maintenance and associated services of vehicles and related equipment (CPV 5010) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in East Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in East Midlands.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 55 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid10% / 40%
2–341% / 32%
4–624% / 4%
7+26% / 24%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate43% / 14%
Within ±2%35% / 67%
Above estimate22% / 19%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Light Goods Vehicles up to and including 3,500kgCPV 5010Published estimate£750k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid46%
2–338%
4–612%
7+4%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 1 comparable award. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£750k
Estimate£750k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £40m45 awards in 36m · last 1 months ago | 16 live · £66m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 4% above n=3 | |
LINDUM GROUP LIMITEDLarge | £34m38 awards in 36m · last 1 months ago | 1 live · £311k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=4 |
Motus CommercialsLarge | £10m6 awards in 36m · last 3 months ago | 4 live · £2.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
| £2.4m1 awards in 36m · last 13 months ago | 1 live · £2.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £4.0m1 awards in 36m · last 19 months ago | 1 live · £4.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 |
Lot #2Light Goods & PSV Vehicles over 3,500kgCPV 5010Published estimate£425k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid50%
2–335%
4–612%
7+3%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 1 comparable award. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£425k
Estimate£425k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £40m45 awards in 36m · last 1 months ago | 16 live · £66m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 4% above n=3 | |
LINDUM GROUP LIMITEDLarge | £34m38 awards in 36m · last 1 months ago | 1 live · £311k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=4 |
| £2.4m1 awards in 36m · last 13 months ago | 1 live · £2.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £99k1 awards in 36m · last 12 months ago | 1 live · £99k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £4.0m1 awards in 36m · last 19 months ago | 1 live · £4.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 |
Lot #3PlantCPV 5010Published estimate£125k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid54%
2–333%
4–610%
7+2%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 1 comparable award. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£125k
Estimate£125k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Russells (Kirbymooside) LtdWorked for this buyer | PAN2626 - Maintenance and Repair of Grounds Maintenance and Arboriculture Equipmentnotice published Aug 2022 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £40m45 awards in 36m · last 1 months ago | 16 live · £66m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 4% above n=3 | |
| £5.8m6 awards in 36m · last 2 months ago | 3 live · £250m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £1.8m6 awards in 36m · last 5 months ago | 2 live · £1.1m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=2 | |
| £499k13 awards in 36m · last 1 months ago | 2 live · £82k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=3 | |
| £2.4m1 awards in 36m · last 13 months ago | 1 live · £2.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #4Agricultural EquipmentCPV 5010Published estimate£200k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid48%
2–337%
4–611%
7+3%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 1 comparable award. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£200k
Estimate£200k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Russells (Kirbymooside) LtdWorked for this buyer | PAN2626 - Maintenance and Repair of Grounds Maintenance and Arboriculture Equipmentnotice published Aug 2022 | — | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £1.4bn28 awards in 36m · last 1 months ago | 12 live · £194m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=5 | |
| £40m45 awards in 36m · last 1 months ago | 16 live · £66m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 4% above n=3 | |
| £5.8m6 awards in 36m · last 2 months ago | 3 live · £250m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £396k3 awards in 36m · last 8 months ago | 1 live · £47k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £33k1 awards in 36m · last 13 months ago | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Feb 2026, 09:47 GMT
- Last source update
- 21 Oct 2026, 13:43 BST
- Award evaluation window
- Submission end – 1 Dec 2026
- Authority reference
PAN3502- FTS notice number
2026/S 000-099488- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065dd6Find a Tender
How to participate & submission route
Official notice Submit via ProContract (Due North)- Requests to participate (first stage)
- —
- Tender submission deadline
- 16 Nov 2026, 12:00 GMT
- Clarification deadline
- 2 Nov 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
27 Feb 2026 → 18 Jan 2027 · 8 dates- Planning notice published237 days ago27 Feb 2026, 09:47 GMT
- Market engagement226 days ago9 Mar 2026, 23:59 GMT
Leicester City Council ('the Council') would like to seek views and engagement from the market regarding the provision of fleet maintenance services. The Fleet team manage all of Leicester City Councils vehicle maintenance requirements. With our own “In House” workshop facility, we currently service and maintain circa 700 vehicles, ranging from items of plant, horticultural machinery, passenger carrying vehicles, light commercial vehicles and specialist large commercial vehicles. There are occasions (lack of available space, staff shortages and specialist contractor work) where 3rd party providers are used to ensure Fleet support the Council’s wider functions and ensure the delivery of statutory services.
The proposed contract will be for a possible total duration of 5 years.
At this stage, it is a Pre-Market Engagement only and Not A CALL FOR COMPETITION.
Pre-Market Engagement questionnaire can be accessed in the link below:
- Next notice expected197 days ago7 Apr 2026, 23:59 BST
- Tender notice published1 day ago21 Oct 2026, 13:43 BST
- Today22 Oct 2026
- Clarification questions byin 11 days2 Nov 2026, 12:00 GMT
- Submission deadlinein 25 days16 Nov 2026, 12:00 GMT
- Award decision expected byin 41 days1 Dec 2026, 23:59 GMT
- Contract startsin 88 days18 Jan 2027
Notice history
6 events · 2 releases on Find a Tender · since 27 Feb 2026- Preliminary market engagement notice published27 Feb 2026, 09:47 GMTUK2
- Tender notice published21 Oct 2026, 13:43 BSTUK4
- Published value updated to £1,500,00021 Oct 2026, 13:43 BSTwas £300,000
- Status changed to active21 Oct 2026, 13:43 BST
- Procurement method changed21 Oct 2026, 13:43 BST
- Deadline published: 16 Nov 2026, 12:00 GMT21 Oct 2026, 13:43 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications https://procontract.due-north.com/Procurer/Advert/AdvertSummary?projectId=058c005d-dc08-f111-813c-005056b64545
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender