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Published 18 Oct 2022, 15:04 BST

Official UK procurement notice

PAN2416 - Public Order and Security Services for F & E

Official notice

Authority: Leicester City Council (Local council)·Consortium: 2 public authorities

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Administration, defence and social security services (75)Business Services & Consultancy (79) Delivery: East Midlands (UKF21)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 18 Nov 2022awarded 26 May 2023
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Public Order and Crowd Control Security Services for Festivals and Events (PAN2416)

Lot No 1 - Events with 30,000 attendees and above

Lot No 2 - Emergency Management or Incidents

Lot No 3 - Events with less than 30,000 attendees

CPV: Event services · Festival organisation services · Public security, law and order services · Security services

How this framework works

From the published notice
Bids received
6 bids on the busiest of 3 lots · 2 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Events with 30,000 attendees and aboveAwardedRenewal

Lot 1 - Events with 30,000 attendees and above (PAN2416)

Delivery: East Midlands
Extensions: The framework is for one year with options to extend for a period or periods totalling no more than a further three years. · The proposed Framework Agreement will be for one year with the option to extend for a period or periods totalling no more than a further three years. Any extensions will be at the discretion of the Authority.Variant bids: not allowed
79710000 Security services79952000 Event services79953000 Festival organisation services
Lot #2Emergency Management or IncidentsAwardedRenewal

Lot 2 - Emergency Management or Incidents (PAN2416)

Delivery: East Midlands
Extensions: The framework is for one year with options to extend for a period or periods totalling no more than a further three years. · The proposed Framework Agreement will be for one year with the option to extend for a period or periods totalling no more than a further three years. Any extensions will be at the discretion of the Authority.Variant bids: not allowed
79710000 Security services79952000 Event services79953000 Festival organisation services
Lot #3Events with less than 30,000 AttendeesAwardedRenewal

Lot 3 - Events with less than 30,000 Attendees (PAN2416)

Awards via further competition under Lot 3

Delivery: East Midlands
Extensions: The framework is for one year with options to extend for a period or periods totalling no more than a further three years. · The proposed Framework Agreement will be for one year with the option to extend for a period or periods totalling no more than a further three years. Any extensions will be at the discretion of the Authority.Variant bids: not allowed
79710000 Security services79952000 Event services79953000 Festival organisation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “PAN2416 - Public Order and Security Services for F & E” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
18 Oct 2022, 15:04 BST
Last source update
9 Aug 2023, 14:59 BST
Award evaluation window
18 Nov 2022 – …
Authority reference
DN469597
FTS notice number
2023/S 000-023259
Classification (CPV)
Event servicesFestival organisation servicesPublic security, law and order servicesSecurity services
Delivery area
East Midlands (UKF21)
Official registry OCID
ocds-h6vhtk-0376b5 Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
18 Nov 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
18 Nov 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org/index.html ↗

Timeline

18 Nov 2022 → 9 Aug 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    18 Nov 2022, 12:00 GMT
  2. Bids opened
    18 Nov 2022, 12:00 GMT
  3. Notice published
    9 Aug 2023, 14:59 BST

Notice history

2 events · 2 releases on Find a Tender · since 9 Aug 2023
  1. Status changed to complete
    9 Aug 2023, 14:59 BST
  2. Buyer details updated
    9 Aug 2023, 14:59 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 65 from SMEs · busiest of 3 lots
Contracts signed 4latest 26 May 2023

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £535,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 023259-2023-Lot 1 - Events with 30,000 attendees and above-1

    Signed
    26 May 2023
    Value
    £154,462
    Status
    active

  • Contract 023259-2023-Lot 2 - Emergency Management or Incidents-2

    Signed
    26 May 2023
    Value
    £2,408,710
    Status
    active

  • Contract 023259-2023-Lot 3 - Events with less than 30,000 Attendees-3

    Signed
    26 May 2023
    Value
    ceiling above
    Status
    active

  • Contract 023259-2023-Lot 3 - Events with less than 30,000 Attendees-4

    Signed
    26 May 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Events with 30,000 attendees and above5bids · 5 electronic · 5 from abroad4——
2 · Emergency Management or Incidents5bids · 5 electronic · 5 from abroad4——
3 · Events with less than 30,000 Attendees6bids · 6 electronic · 6 from abroad5——

Contracting authority & participating public bodies

2 public bodies on the notice

Leicester City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services City Hall, 115 Charles Street, Leicester, East Midlands, LE1 1FZContact name, email, phone

Dispute resolution & review bodies

  • Construction and Technology Court (King's Bench Division)Review body Birmingham
  • Construction and Technology Court (Queen's Bench Division)Review body Birmingham

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.