Paganel Primary School ~ Cleaning Tender

The successful Supplier will be required to provide Cleaning services for Paganel Primary School.

Paganel Primary School is situated in Selly Oak, South Birmingham, and currently has 338 children on roll. Our whole school target is:

‘The Pursuit of Greatness’ this is underpinned by the core values of Respect, Enquire and Persevere

The contract will commence on 1 August 2022 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of the governing body. This is the first time the market has been tested for the cleaning service.

This contract will be fixed price in nature with the successful contractor guaranteeing both the number of input hours to the contract and the quality of cleaning provision.

We are seeking a suitably experienced contractor who has current experience of working within the primary or secondary school market place, ideally with a strong operational base within the Birmingham or Midlands area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.

The scope of the contract covers all cleaning provision within the School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the School on the contract performance.

Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The School requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The School require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.

The Contractor shall provide a comprehensive cleaning service to the Site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.

The Site must at all times meet health, safety and environmental standards appropriate to the Site and its use and the successful Contractor must comply with the Client’s health, safety and environmental policies and procedures. The Services must be provided so as not to interrupt the routine of the Site.

The focus of our requirement is for a high quality cleaning service, fully compliant to the agreed specification at all times.

The projected cost of cleaning for the current year, including a daytime cleaner, is circa £51,842, however it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there potentially is some opportunity for improvement.

The focus of our requirement is equally for a high quality cleaning service, fully compliant to the agreed specification at all times.

See SQ Document for further details