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Published 8 Aug 2023, 16:12 BST

Official UK procurement notice

P2054 - Provision of Cleaning Services to Low Rise and Sheltered Accomodation

Official notice

Authority: Birmingham City Council (Local council)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedureMax 2 lots to bidMax 1 lot per supplier
Sectors: Cleaning & Environmental Services (90)Community & Cultural Services (98) Delivery: West Midlands (UKG31)
Framework ceiling (notional)£12,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 8 Sept 2023awarded 27 Jan 2025
Lots 2max 1 won per supplier · max 2 to bid

What is being bought2 lots · detail below

Published requirement description

The Council wishes to establish a Framework Agreement for the provision of insert Cleaning Services for Temporary Accommodation and Communal Areas of Sheltered and Low Rise Accommodation including:

  • Planned Cleaning of all identified areas.
  • Periodic (Deep) Cleaning of Low-Rise Accommodation and occasionally Sheltered Housing.
  • Windows (external) and high-level glazing. Quarterly high-level window cleaning.
  • Reactive Cleaning, both emergency and ad-hoc.
  • Provision of specialist cleaning as identified in this Specification.
  • Provision of a customer services helpdesk during working hours and an emergency out of hours contact number.
  • The management and monitoring of Planned, Periodic and Reactive cleaning requests.
  • Supporting the Council in maintaining disaster recovery and business continuity through the provision of an emergency cleaning 24-hour call-out service.
  • The delivery of social value outcomes to support key Council policy drivers

CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services · Dog kennel services · Window-cleaning services

How this framework works

From the published notice
Places
up to 2 suppliers · 2 bids on the busiest of 2 lots (1.0 per place) · 2 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · no lot values published · a supplier may bid for at most 2 and win at most 1 of them · same evaluation weights on every lot
Lot #1Central/NorthAwarded
Delivery: West Midlands
Variant bids: allowed
90910000 Cleaning services90911000 Accommodation, building and window cleaning services90911100 Accommodation cleaning services90911200 Building-cleaning services90911300 Window-cleaning services
Lot #2South and EastAwarded
Delivery: West Midlands
Variant bids: not allowed
90910000 Cleaning services90911000 Accommodation, building and window cleaning services90911100 Accommodation cleaning services90911200 Building-cleaning services90911300 Window-cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Price: 50%
Published award criteria (2)
  • Quality and Social Value: 30% and 20%
  • Price: 50%
Conditions of participation1
  • Suitability

    Further details will be provided in the tender documentation

What this means for your bid
  • Price carries 50 of 50 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “P2054 - Provision of Cleaning Services to Low Rise and Sheltered…” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Aug 2023, 16:12 BST
Last source update
27 Jan 2025, 14:03 GMT
Award evaluation window
8 Sept 2023 – …
Authority reference
P2054
FTS notice number
2025/S 000-002712
Classification (CPV)
Accommodation cleaning servicesAccommodation, building and window cleaning servicesBuilding-cleaning servicesCleaning servicesDog kennel servicesWindow-cleaning services
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-03ee04 Find a Tender

Publisher note: The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: [email protected] completed tender submission should be returned by noon on 8 September 2023 via the ‘in-tend’ system https://in-tendhost.co.uk/birminghamcc

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
8 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
8 Sept 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/birminghamcc ↗

Timeline

8 Sept 2023 → 27 Jan 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    8 Sept 2023, 12:00 BST
  2. Bids opened
    8 Sept 2023, 12:00 BST
  3. Notice published
    27 Jan 2025, 14:03 GMT

Notice history

2 events · 2 releases on Find a Tender · since 27 Jan 2025
  1. Status changed to complete
    27 Jan 2025, 14:03 GMT
  2. Buyer details updated
    27 Jan 2025, 14:03 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 2busiest of 2 lots
Contracts signed 2latest 27 Jan 2025

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Provision of Cleaning Services to Low Rise and Sheltered Accommodation - Central and North

    Signed
    27 Jan 2025
    Value
    £446,000
    Status
    active

  • Provision of Cleaning Services to Low Rise and Sheltered Accommodation - South and East

    Signed
    1 Apr 2024
    Value
    £528,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Central/North2bids · 2 electronic0——
2 · South and East2bids · 2 electronic0——

Contracting authority & participating public bodies

2 public bodies on the notice

Birmingham City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council House, Victoria Square, Birmingham, West Midlands, B1 1BBContact name, email

Dispute resolution & review bodies

  • High Court of JusticeReview body London

Framework contractors & participating bidders

2 commercial parties on the notice
  • Hi-spec Facilities Services LtdFramework contractor4373379 20 Schooner Park, Schooner Court, Crossways Business Park, Dartford, Kent, South East, DA2 6NW
  • Pinnacle FM LtdFramework contractor 8th Floor Holborn Tower, 137-144 High Holborn, London, London, WC1V 6PL

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria