Official UK procurement notice
P1017 Eye Care Electronic Referral Solution
Authority: Digital Health & Care Wales (Central government)
What is being bought
Published requirement descriptionContract Details Notice: Scope of the contract is for a cloud hosted digital referral solution to enable eye care referrals between Optometrists within primary care setting and for Optometry referrals to Hospital eyecare services.
- No preliminary market engagement: Due to the urgency of this requirement in order to deliver the Strategic Welsh Government Eye Care Programme, the Authority was unable to undertake preliminary market engagement. However, Market engagement was conducted for a comparable solution in May 2024. A subsequent procurement did not proceed.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£197,000
- Economic & financial standing
Please refer to the Welsh Procurement Specific Questionnaire (WSPQ - the Pre-Qualifying question set).
- Technical & professional ability
To deliver a cloud based electronic referral solution - Please refer to the tender documents for the full set of requirements. Can be found: etenderwales.bravosolution.co.uk ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- P1017 EYE CARE ELECTRONIC REFERRAL SOLUTION: Please refer to the full documents: these can be found at: https://etenderwales.bravosolution.co.uk/
- Economic & financial standing
Please refer to the Welsh Procurement Specific Questionnaire (WSPQ - the Pre-Qualifying question set).
- Technical & professional ability
To deliver a cloud based electronic referral solution - Please refer to the tender documents for the full set of requirements. Can be found: etenderwales.bravosolution.co.uk ↗
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 Jul 2025, 15:49 BST
- Last source update
- 22 Oct 2025, 13:05 BST
- Award evaluation window
- Submission end – 2 Oct 2025
- Authority reference
P1017- FTS notice number
2025/S 000-041737- Accelerated
- State of urgency
- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056330Find a Tender- Contract terms summary
Please refer to the tender documents for the full set of requirements. Can be found: etenderwales.bravosolution.co.uk ↗
- Risks
An Agile approach is required by the Supplier in terms of their planning and delivery processes to implement the full solution across Wales within the timescales indicated. Suppliers are also to note a formal Governance approach will be required to be adopted between the parties commencing from the contract initiation.
Please note that the solution delivered must be in accordance with the Terms and Conditions of the contract including the Technical Requirements Document and will be managed in accordance with a formal contract management process.
How it was run
Official notice- Submission deadline
- 8 Aug 2025, 12:00 BST
- Clarification deadline
- 4 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
21 Jul 2025 → 22 Oct 2025 · 8 dates- Tender notice published21 Jul 2025, 15:49 BST
- Clarification questions by4 Aug 2025, 12:00 BST
- Submission deadline8 Aug 2025, 12:00 BST
- Assessment summaries sent398 days ago19 Sept 2025, 00:00 BST
- Award decision expected by384 days ago2 Oct 2025, 23:59 BST
- Contract starts374 days ago13 Oct 2025, 00:00 BST
- Standstill ends373 days ago13 Oct 2025, 23:59 BST
- Latest notice published365 days ago22 Oct 2025, 13:05 BST
Notice history
5 events · 3 releases on Find a Tender · since 21 Jul 2025- Tender notice published21 Jul 2025, 15:49 BSTUK4
- Contract award notice published2 Oct 2025, 16:13 BSTUK6
- Status changed to complete2 Oct 2025, 16:13 BST
- Contract signature expected17 Oct 2025, 23:59 BSTscheduled
- Contract details notice published22 Oct 2025, 13:05 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Referral Management Services LimitedSME20 Oct 2025 – 12 Apr 2026 | £189,075 | 19 Sept 2025 | Awarded |
Contracts
P1017 EYE CARE ELECTRONIC REFERRAL SOLUTION · Referral Management Services LimitedSME
- Signed
- 15 Oct 2025
- Value
- £189,075
- Period
- 16 Oct 2025 – 14 Apr 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- REFERRAL MANAGEMENT SERVICES LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender