Find a TenderClosed
Published 11 Dec 2024, 10:05 GMT

Official UK procurement notice

Oxford Diocesan Buckingham Schools Trust ~ Cleaning Tender

Official notice

Authority: Oxford Diocesan Bucks Schools Trust (Education)·Consortium: 12 public authorities

ServicesRestricted procedure
Published estimate£1,244,815≈ £249k / year
Submissions closed 17 Jan 2025
Contract term 5 yrsends 31 Jul 2030 · starts 1 Aug 2025

What is being bought

Published requirement description

The Requirement

The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 11 Primary Schools within the Oxford Diocesan Bucks Schools Trust (ODBST).

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1The successful Supplier will be required to provide a comprehensive cleaning service,… 5 yrsPublished value£1,244,815

The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for 11 Primary Schools within the Oxford Diocesan Bucks Schools Trust (ODBST):

1.Chesham Bois CE School, 128 Bois Lane, Chesham Bois, Amersham, Buckinghamshire, HP6 6DE

2.Great Horwood CE Combined School, School End, Great Horwood, Milton Keynes, Buckinghamshire, MK17 0RG

3.Padbury CE School, Winslow Road, Padbury, Buckinghamshire, MK18 2AP

4.St John’s CE Combined School, Main Road, Lacey Green, Princes Risborough, Buckinghamshire, HP27 0PL

5.Longwick CE Combined School, Walnut Tree Lane, Longwick, Princes Risborough, Buckinghamshire, HP27 9SJ

6.Christ the Sower Ecumenical School, Singleton Drive, Grange Farm, Milton Keynes, MK8 0PZ

7.Woodside Junior School, Mitchell Walk, Amersham, Buckinghamshire HP6 6NW

8.St Mary’s CE Combined School, Keen Close, Aylesbury, HP19 7WF

9.Elmtree Infant & Nursery School, Elm Tree Hill, Chesham, Buckinghamshire, HP5 2PA

10.The Downley School, Faulkner Way, Downley, High Wycombe, Buckinghamshire, HP13 5AL

11.Chenies School, Chenies Village , Nr Rickmansworth, Herts, WD3 6ER

The Trust is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within Primary School establishments, to demonstrate the knowledge and understanding of contracts of a similar scope. Ideally the successful contractor will have a strong operational base with the local region, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term.

The requirement of the Trust is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement, the successful contractor is to be proactive in the management of the contract, with regular site visits to each School, with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy. Additional information: To respond to this opportunity please click here: litmustms.co.uk/respond/2MH4HF7626 ↗

Contract period: 1 Aug 2025 – 31 Jul 2030 (5 yrs)
Delivery: South East · Buckinghamshire CC
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Dec 2024, 10:05 GMT
Last source update
11 Dec 2024, 10:05 GMT
FTS notice number
2024/S 000-039856
Classification (CPV)
School cleaning services
Delivery area
South East (UKJ13)
Official registry OCID
ocds-h6vhtk-04c637 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.   For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Longwick:-School-cleaning-services./2MH4HF7626 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/2MH4HF7626 GO Reference: GO-20241211-PRO-28852712

How it was run

Official notice
Submission deadline
17 Jan 2025, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

11 Dec 2024 → 1 Aug 2025 · 3 dates
  1. Notice published
    11 Dec 2024, 10:05 GMT
  2. Submission deadline
    17 Jan 2025, 12:00 GMT
  3. Contract starts
    1 Aug 2025, 00:00 BST

Contracting authority & participating public bodies

12 public bodies on the notice

Oxford Diocesan Bucks Schools Trust

Contracting authorityEducationBody governed by public lawEducation C/O Longwick School Walnut Tree Lane, Longwick, South East, HP27 9SJContact email, phone Published organisation website ↗

Consortium members and other public bodies

  • Chenies SchoolContracting authority Herts, East of EnglandContact email, phone
  • Chesham Bois CE SchoolContracting authority Buckinghamshire, South EastContact email, phone
  • Christ the Sower Ecumenical SchoolContracting authority Milton Keynes, South EastContact email, phone
  • Elmtree Infant & Nursery SchoolContracting authority Buckinghamshire, South EastContact email, phone
  • Great Horwood CE Combined SchoolContracting authority Buckinghamshire, South EastContact email, phone
  • Longwick CE Combined SchoolContracting authority Buckinghamshire, South EastContact email, phone
  • Padbury CE SchoolContracting authority Buckinghamshire, South EastContact email, phone
  • St John’s CE Combined SchoolContracting authority Buckinghamshire, South EastContact email, phone
  • St Mary’s CE Combined SchoolContracting authority Aylesbury, South EastContact email, phone
  • The Downley SchoolContracting authority Buckinghamshire, South EastContact email, phone
  • Woodside Junior SchoolContracting authority Buckinghamshire, South EastContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria