Official UK procurement notice
Overnight Short Break services for Children and Young People with SEND aged 2-18 Years and Adults 18+ with learning disabilities (LD) or disabilities
Authority: Wolverhampton City Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe procurement is an above threshold procedure for services which are considered Light Touch Regime (LTR) in accordance with the Procurement Act 2023- Sections 9 & 10 and all other provisions of LTR under the Act and Council's Contract Procedure Rules.
This arrangement constitutes a flexible "pseudo" framework (for clarity, not an Open Framework as defined under the Procurement Act 2023). The framework may be reopened at any time, either to increase the number of participating providers or to replace
those who have been removed. This action may be taken at the Council's reasonable discretion, where it is deemed necessary to ensure the framework continues to support the Council in meeting its statutory duties-specifically, to maintain sufficient capacity in terms of available placements and provider coverage.
The Framework is composed of two Lots.
Lot 1: Overnight Short Breaks Service for children and young people with SEND aged 2-18 years: The provision will provide overnight short break services that give children and young people to take a break and support for Parent/Carers in their caring role, which could reduce the occurrence of family breakdown.
Lot 2: Overnight Short Breaks Service for Adults 18+ with learning disabilities (LD) or disabilities: The provision will provide overnight short break services that enable adults to take a break and support for Family members or carers in their caring role, which could reduce the occurrence of family breakdown.
CPV: Social work services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Bids received
- 10 bids on the busiest of 2 lots · 8 suppliers appointed
- Framework period
- 5 yrs · up to 7 yrs from 1 Apr 2026
Published description of the framework
Tender Responses will be evaluated in accordance with the award criteria and scoring mechanism which is split in to 60% Quality criteria including 5% EDI and 10% social value and 40% Pricing Criteria.
Each provider admitted to the framework must have a total evaluation score of 70% or above, with the three highest scoring providers awarded a place on the framework.
We intend to award a Framework up to three (3) providers per Lot. This has been designed to ensure; continued competition, a basis of flexibility and also support the creation of sustainable business opportunities for new market entrants, into the City of Wolverhampton.
Where the authority is not in the position to award to three, it reserves the right to award a lower number i.e. one or two. The framework may also be re-opened at any time, either to increase the number of participating providers or to replace those who have been removed. This action may be taken at the Council's reasonable discretion, where it is deemed necessary to ensure the framework continues to support the Council in meeting its statutory duties-specifically, to maintain sufficient capacity in terms of available placements and provider coverage.
Providers successful to the framework will not be ranked and all referrals will be scheduled via a mini competition process.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotLot #1Overnight Short Breaks Service for children and young people with SEND aged 2-18 years.AwardedRenewalPublished value£5,131,000
The Council has a duty to provide overnight short breaks provision for Children and Young People with a disability and their families, as part of the Children and Young Person's Act (2008) as every local authority.
"...shall provide services designed to assist individuals who provide care for such children (disabled) to continue to do so, or to do so more effectively, by giving them a break from caring". Short breaks are integral to a comprehensive approach to supporting disabled children to develop as participating and contributing individuals, included in their communities, with personal social networks."
The provision will provide overnight short break services that give children and young people to take a break and support for Parent/Carers in their caring role, which could reduce the occurrence of family breakdown.
The Overnight Short Breaks will provide services during term time and school holidays and will be available for 360 days per year. By 1st May each year, the Provider will notify Parents/Carers, the SEND Family Help Service and Contract Officer of the days on which the service will be closed in the next 12 months.
Term time (39 weeks per year).
- Weekdays for children and young people in education: Overnight stays will be from 3pm to 8 am at a minimum this will be 18 hours in duration. This may be extended to consecutive nights as part of their Family Help Plan.
- Weekends/bank holidays: Provision of overnight short breaks 6pm to 10 am. This may be extended to consecutive nights as part of their Family Help Plan.
School holidays (13 weeks per year)
- Provision of overnight short breaks 6pm to 10 am. This may be extended to consecutive nights as part of their Family Help Plan.
Detailed requirements of the contract are set out Appendix B - Service specification.
- Economic & financial standing
Tenderers must have a minimum annual turnover of £1,000,000 to be eligible to bid for this contract.
- Technical & professional ability
As stipulated in the tender documents.
Lot #2Overnight Short Breaks Service for Adults 18+ with learning disabilities (LD) or disabilitiesAwardedRenewalPublished value£7,840,000
The Care Act 2014 outlines the responsibilities of local authorities regarding adult overnight short breaks and respite care for adults with learning disabilities (LD) or disabilities, particularly in sections related to assessments and support for carers.
The provision will provide overnight short break services that enable adults to take a break and support for Family members or carers in their caring role, which could reduce the occurrence of family breakdown.
The Overnight Short Breaks will provide services 7 days a week and will be available for 360 days per year. By 1st May each year, the Provider will notify Family members or carers, the Adult Social Care Team and Contract Officer of the days on which the service will be closed in the next 12 months.
- Economic & financial standing
Tenderers must have a minimum annual turnover of £1,000,000 to be eligible to bid for this contract.
- Technical & professional ability
As stipulated in the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 50%
- Pricing: 40%
- Social Value - Mandatory Question - Applicable to all Lots: 10%
Published award criteria (3)
- Quality: Tenderers will be evaluated based on the quality of their response to Evaluation Questions which will assesses the following criteria. Mandatory Question - Applicable to all Lots - Business Continuity, and - Equality, Diversity and Inclusion Lot Specific Questions - Approach to Overnight Short breaks, - Delivery of a Quality Service, - Safeguarding, - Partnership Working, - Feedback and complaints,
- Social Value - Mandatory Question - Applicable to all Lots: Tenderers will be evaluated based on the quality of their response to commitments to social value and sustainability.
- Pricing: Tenderers will be evaluated based on their response to the Pricing Schedule.
- Economic & financial standing
Tenderers must have a minimum annual turnover of £1,000,000 to be eligible to bid for this contract.
- Technical & professional ability
As stipulated in the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Overnight Short Break services for Children and Young People with SEND…” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Apr 2025, 17:06 BST
- Last source update
- 13 Feb 2026, 15:59 GMT
- Award evaluation window
- Submission end – 12 Dec 2025
- Authority reference
CWC24003- FTS notice number
2025/S 000-054740- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fc42Find a Tender
- Risks
As stipulated within the tender document
How it was run
Official notice- Appointment period ends
- 8 Oct 2025, 12:00 BST
- Clarification deadline
- 26 Sept 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Tenderers Must be registered on the Central Digital Platform to be able to submit a bid for this Framework.
Additionally, tenderers must register on ProActis e-tendering platform to be able to access tender documents and submit their bids, registration is free and can be accessed at www.wolverhamptontenders.com ↗
Timeline
2 Apr 2025 → 1 Apr 2026 · 11 dates- Planning notice published2 Apr 2025, 17:06 BST
- Market engagement1 Jun 2025, 00:59 BST
The event will be held via Microsoft Teams on Friday 04th April 2025 - Please join using the following ID
Meeting ID: 364 115 318 809
Passcode: Gj6pd6Ma
Families Commissioning Service of City of Wolverhampton Council would like to invite you and Providers with relevant experience who have expressed an interest for the Market Engagement Event in relation to these services.
The service:
- is for the provision of specialist overnight short breaks at a location away from the home, often in a residential setting for children and young people with SEND. It is intended to give parents and carers a break from their caring role and support in continuing to care for their child or young person.
- Parents of children and young people with complex needs may need a break from their caring role, which can include caring for a child or young person who does not sleep through the night or need constant supervision and stimulation.
- Children and young people with complex needs are less likely to spend time away from home with others of a similar age.
- The provision of overnight short breaks at a location away from the home allows both parents and carers and children and young people a valuable break. It gives children and young people an opportunity to meet with friends and take part in leisure activities they may not normally have access to as well as having some independence from their families.
- Next notice expected2 Jun 2025, 23:59 BST
- Tender notice published8 Sept 2025, 15:31 BST
- Clarification questions by389 days ago26 Sept 2025, 12:00 BST
- Admission / appointment period ends377 days ago · period end, not a bid countdown8 Oct 2025, 12:00 BST
- Award decision expected by311 days ago12 Dec 2025, 23:59 GMT
- Assessment summaries sent249 days ago13 Feb 2026
- Latest notice published248 days ago13 Feb 2026, 15:59 GMT
- Standstill ends237 days ago24 Feb 2026, 23:59 GMT
- Contract starts202 days ago1 Apr 2026, 00:00 BST
Notice history
11 events · 4 releases on Find a Tender · since 2 Apr 2025- Preliminary market engagement notice published2 Apr 2025, 17:06 BSTUK2
- Pipeline notice published19 May 2025, 16:17 BSTUK1
- Status changed to planned19 May 2025, 16:17 BST
- Procurement method changed19 May 2025, 16:17 BST
- Tender notice published8 Sept 2025, 15:31 BSTUK4
- Published value published: £12,971,0008 Sept 2025, 15:31 BST
- Status changed to active8 Sept 2025, 15:31 BST
- Deadline published: 8 Oct 2025, 12:00 BST8 Sept 2025, 15:31 BST
- Contract award notice published13 Feb 2026, 15:59 GMTUK6
- Status changed to complete13 Feb 2026, 15:59 GMT
- Contract signature expected16 Mar 2026, 23:59 GMTscheduled
Routine re-releases (4)
- 2025-04: 1 release · 2 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Overnight Short Breaks Service for children and young people with SEND aged 2-18 years.1 award | |||
| FOR EVERYBODY LIMITEDSME, HONEY CROWN BEE LIMITEDSME, JOBMERGER SUPPORT SERVICES LTDSME, Progress Children's ServicesSME, STEADY CARE SOLUTIONS LIMITEDSMECWC24003 - Lot 1. Overnight Short Breaks Service for children and young people with SEND aged 2-18 years.1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2033Extensions: The initial term will be for 5 (five) years, with the option for 2 (two) year extension. | £5,131,000 | 13 Feb 2026standstill to 24 Feb 2026 | Standstill |
| Lot 2 · Overnight Short Breaks Service for Adults 18+ with learning disabilities (LD) or disabilities1 award | |||
| BAOBAB CARE UK LIMITEDSME, CARINGWITHDIGNITY LTDSME, FOR EVERYBODY LIMITEDSME, HONEY CROWN BEE LIMITEDSME, JOBMERGER SUPPORT SERVICES LTDSME, Progress Adult Living Services LimitedSME +1 moreCWC24003 - Lot 2. Overnight Short Breaks Service for Adults 18+ with learning disabilities (LD) or disabilities1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2033Extensions: The initial term will be for 5 (five) years, with the option for 2 (two) year extensions | £7,840,000 | 13 Feb 2026standstill to 24 Feb 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Overnight Short Breaks Service for children and young people with SEND aged 2-18 years. | 6final-stage tenders | 6 | 0 | — |
| 2 · Overnight Short Breaks Service for Adults 18+ with learning disabilities (LD) or disabilities | 10final-stage tenders · 11 at stage one | 10 | 0 | — |
Who bid
- wonFOR EVERYBODY LIMITEDSME · West Midlands · all lots
- wonHONEY CROWN BEE LIMITEDSME · West Midlands · all lots
- wonJOBMERGER SUPPORT SERVICES LTDSME · West Midlands · all lots
- wonPROGRESS CHILDREN'S SERVICES LIMITEDSME · West Midlands · 1
- wonSTEADY CARE SOLUTIONS LIMITEDSME · West Midlands · all lots
- wonBAOBAB CARE UK LIMITEDSME · West Midlands · 2
- wonCARINGWITHDIGNITY LTDSME · West Midlands · 2
- wonPROGRESS ADULT LIVING SERVICES LIMITEDSME · West Midlands · 2
- did not winBE CARE LIMITEDSME · West Midlands · all lots
- did not winLOVAGE HOMECARE LTDSME · West Midlands · 2
- did not winRHESUS CARE LTDSME · West Midlands · 2
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
11 commercial parties on the notice · 8 awarded- BAOBAB CARE UK LIMITEDFramework contractor
- BE CARE LIMITEDBidder / tenderer
- CARINGWITHDIGNITY LTDFramework contractor
- FOR EVERYBODY LIMITEDFramework contractor
- HONEY CROWN BEE LIMITEDFramework contractor
- JOBMERGER SUPPORT SERVICES LTDFramework contractor
- LOVAGE HOMECARE LTDBidder / tenderer
- PROGRESS ADULT LIVING SERVICES LIMITEDFramework contractor
- PROGRESS CHILDREN'S SERVICES LIMITEDFramework contractor
- RHESUS CARE LTDBidder / tenderer
- STEADY CARE SOLUTIONS LIMITEDFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAppendix B - Our Council Our Plan Appendix B - Lot 1 - Service Specification Appendix B - Lot 2 - Service Specification Appendix D - CWC24003 - Framework Agreement CWC24003 - Pricing Matrix - Lot 1 CWC24003 - Pricing Matrix - Lot 2 CWC24003 - ITT Instructions CWC24003 - Invitatio…
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender