Official UK procurement notice
Outsourcing Woodland Creation · UK public procurement notice
Authority: Leeds City Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionOutsourcing Woodland Creation
CPV: Tree-maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 1000
- Price: 0
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 5 Jan 2024, 13:58 GMT
- Last source update
- 22 Jan 2024, 13:19 GMT
- FTS notice number
2024/S 000-002085- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042afdFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The Council believes that the decision to award new contracts for the Outsourcing of Woodland Creation is permitted pursuant Regulation 32(2)(b)(ii) of the PCRs which states:
32(1) In the specific cases and circumstances laid down in this regulation, contracting authorities may award public contracts by a negotiated procedure without prior publication.
(2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:
(b) Where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:
(ii) Competition is absent for technical reasons,... but only, in the case of paragraph (ii) where no reasonable alternative or substitute exists, and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement;"
The technical reasons why competition is absent and the reasons why no reasonable alternative or substitute exists as required by Regulation 32(2)(b)(ii) of the PCRs that the Council would rely on to justify its decision is as follows;
The planting season is limited to set months of the year when the work can be carried out (planting season November to March) and failure to carry out the work immediately will mean the Council will fail to meet the UK Forestry Standards (UKFS) required. This is the technical reason for awarding new contracts to Thorpe Trees Limited and Tilhill Forestry Limited under Regulation 32(2)(b)(ii) of the PCRs.
The sites will be audited next growing season (2024) by the funding bodies to ensure the standards are being met.
- Review procedure
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a 10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.
Notice history
2 events · 2 releases on Find a Tender · since 22 Jan 2024- Procurement method changed22 Jan 2024, 13:19 GMT
- Buyer details updated22 Jan 2024, 13:19 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Thorpe Trees LtdSME, Tilhill Forestry Ltdjoint awardOutsourcing of Woodland Creation. | £465,186 † | — | Awarded |
| Thorpe Trees LtdSME | — | — | Awarded |
| Tilhill Forestry LtdSME | — | — | Awarded |
Contracts
Outsourcing Woodland Creation · Thorpe Trees LtdSME
- Signed
- 22 Jan 2024
- Value
- —
- Status
- active
Outsourcing Woodland Creation · Tilhill Forestry LtdSME
- Signed
- 22 Jan 2024
- Value
- —
- Status
- active
Outsourcing of Woodland Creation. · Thorpe Trees LtdSME, Tilhill Forestry Ltd
- Signed
- 22 Dec 2023
- Value
- £465,186
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic | — | — | £1 – £465,186 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Leeds City Council - PACSContracting authorityRegional or local authorityGeneral public services
Dispute resolution & review bodies
- The High Court of JusticeReview body
Bidders & participating suppliers
4 commercial parties on the notice- Thorpe Trees LimitedAwarded supplier
- Thorpe Trees LtdAwarded supplier
- Tilhill Forestry LtdAwarded supplier
- Tilhill Forestry LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.