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Published 9 Sept 2026, 14:08 BST

Official UK procurement notice

OUTSOURCING OF COMMUNITY CLEANING SERVICES

Official notice

Procurement agent: Cardiff and Vale University Health Board·On behalf of: Velindre University NHS Trust

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Wales (UKL22)
Published estimate£900,000≈ £300k / year · £1,080,000 inc. VAT
Submissions closed 5 Oct 2026
Contract term 3 yrsends 30 Nov 2029 · up to 30 Nov 2031 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

The Cardiff and Vale University Health Board’s (CAVUHB) Capital, Estates and Facilities (CEF) Department have a requirement for the Provision of Cleaning Services to a number of their community sites.

This applies to all internal areas including:

  • Entrances and reception areas
  • Offices and meeting rooms
  • Corridors and circulation spaces
  • Toilets and washrooms
  • Kitchens and staff rest areas
  • Clinical/non-clinical areas
  • Stairwells and lifts
  • Storage rooms

The key services required are:

  • Routine daily cleaning services
  • Touchpoint cleaning e.g door handles, push plates, handrails
  • Waste collection, with waste to be collected in appropriate bags in accordance with waste segregation regulations.
  • Floor maintenance programmes
  • Internal glass and partition cleaning

CPV: Cleaning services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£900,000
Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs) · up to 30 Nov 2031 with extensionsValue: £900,000 exc. VAT · £1,080,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: To be taken in annual tranches at the sole discretion of the Health Board.
90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to attached Invitation to Tender

  • Technical & professional ability

    Please refer to attached Invitation to Tender

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • Commercial: 60%
Published award criteria (2)
  • Technical
  • Commercial
Conditions of participation2
  • Economic & financial standing

    Please refer to attached Invitation to Tender

  • Technical & professional ability

    Please refer to attached Invitation to Tender

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Sept 2026, 14:08 BST
Last source update
9 Sept 2026, 14:08 BST
Award evaluation window
Submission end – 9 Nov 2026
FTS notice number
2026/S 000-085414
Latest notice
Tender notice (UK4)
Classification (CPV)
Cleaning services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-06f5b7 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
5 Oct 2026, 12:00 BST
Clarification deadline
28 Sept 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/web/login.shtml ↗

Project Code 64167

Timeline

9 Sept 2026 → 1 Dec 2026 · 5 dates
  1. Tender notice published46 days ago
    9 Sept 2026, 14:08 BST
  2. Clarification questions by27 days ago
    28 Sept 2026, 16:00 BST
  3. Submission deadline21 days ago
    5 Oct 2026, 12:00 BST
  4. Today
    25 Oct 2026
  5. Award decision expected byin 15 days
    9 Nov 2026, 23:59 GMT
  6. Contract startsin 36 days
    1 Dec 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    9 Sept 2026, 14:08 BST
    UK4

Contracting authority & participating public bodies

3 public bodies on the notice

Cardiff and Vale University Health Board

Procurement agentPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PPPR-7969-BTJG Woodland House, Maes-Y-Coed Road, Cardiff, Wales, CF14 4HHContact name, email

Clients of the procurement agent

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender