Official UK procurement notice
Outdoor Furniture made from Recycled Plastic
Authority: The Education Authority (Central government)
What is being bought5 lots · detail below
Published requirement descriptionThis Framework is let by the Northern Ireland Education Authority ("EA") and is open to the EA, including the NI educational bodies listed below. At some point during the life of the Framework these bodies may wish to utilise the Framework and must have access, at any point, with the permission of EA. This Framework is not intended to replace any current agreements that participating or non-participating institutions may already have in place.
www.education-ni.gov.uk/services/schools-plus ↗
Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic
Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres.
www.nidirect.gov.uk/contacts/further-edu… ↗
Further Education Colleges in NI
www.nicie.org/parents/school-finder/ ↗
Grant Controlled Integrated Education Schools in NI
www.isc.co.uk/schools/northern-ire… ↗
Independent School in NI
Libraries NI: www.librariesni.org.uk/Libraries/ ↗
EA Teachers' and Educational Centres
Council for the Curriculum, Examination and Assessment NI (CCEA)
Armagh Observatory and Planetarium
Middletown Centre for Autism
Controlled Schools Support Council (CSSC)
Northern Ireland Council for Integrated Education (NICIE)
- The authority expects to re-tender this requirement around 9 Jan 2030, 23:59 GMT.
- No preliminary market engagement: A Preliminary Market Engagement Notice was published under OCID - ocds-h6vhtk-05d357
CPV: Bins · Garden furniture · Miscellaneous furniture and equipment · School furniture · Waste and rubbish containers and bins
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 15 suppliers · 5 bids on the busiest of 5 lots (0.3 per place) · 4 appointed
- Framework period
- 4 yrs from 9 Jul 2026
Published description of the framework
The Buyer may purchase items from the Framework via direct call-off or via a mini-competition.
All items awarded under the Framework across all Lots will be available for the Buyer to order directly on the iProcurement shop. The requirements of the individual Buyer will differ on a case by case basis, and therefore, the Buyer has the right to select items from the Framework (appointed on the basis of the criteria set out in the original Call for Tender), either via the Core List or Non-Core List, from a Supplier on the respective Framework Lot based on this individual needs.
The Buyer reserves the right to conduct mini competitions for any additional requirements over and above those listed under this Framework but which fall within the scope of the Framework, or for any requirements over the value of £10k within a Lot, during the period of the Framework. For the avoidance of doubt, mini-competitions may only be conducted between all awarded Suppliers within a Lot. It is envisaged that the Buyer may use this mechanism under the Framework where there exists a bulk purchase requirement. Any mini competition will be based on 100% price, however there may be a requirement for additional mandatory criteria specific to each project, for example supply / assembly by a specified time / date.
The Framework will also have a 'non-core' list. The Supplier will have the opportunity to offer EA additional equipment that they feel would be of benefit to EA, and that fall within the overall scope of the respective Framework. Similarly, the Buyer may also engage with the Supplier to have items added onto the Framework at any time throughout the Term. Some examples of this may include (but are not restricted to) new product innovations, alternative product sizes, specifications or colours. The final decision to have any product added on to the Non-Core list rests with the Buyer Contract Manager.
Lots and requirements (5)Procurement structure
5 lots · all with a published value · same evaluation weights on every lotLot #1Outdoor BenchesAwardedPublished value£295,000
The source published no individual description for this lot.
Lot #2Outdoor Picnic TablesAwardedPublished value£455,000
The source published no individual description for this lot.
Lot #3Outdoor PlantersAwardedPublished value£115,000
The source published no individual description for this lot.
Lot #4Outdoor SandpitsAwardedPublished value£35,000
The source published no individual description for this lot.
Lot #5Outdoor LitterbinsAwardedPublished value£90,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Quantitive Award Criteria: 100%
Published award criteria (1)
- Quantitive Award Criteria
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “Outdoor Furniture made from Recycled Plastic” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 9 Jan 2030
- First published
- 13 Mar 2026, 14:44 GMT
- Last source update
- 24 Jul 2026, 10:56 BST
- Award evaluation window
- Submission end – 13 May 2026
- Authority reference
FAE-26-002- FTS notice number
2026/S 000-023067- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066a07Find a Tender- Contract terms summary
The Supplier must ensure that the Buyer has issued a Purchase order number in advance
of any goods being delivered.
Payments will only be made on receipt of an invoice quoting the relevant purchase order
number.
The Supplier must ensure that purchase orders received are accurate in that they state
the correct contract prices, or return for correction prior to the order being fulfilled, as
discrepancies could result in delays to invoice payments where purchase orders and
invoices do not match.
Invoices must be in pounds Sterling (GBP).
Suppliers must submit invoices directly to the address as specified on the order.
Supplier must submit a group statement for outstanding invoices on a monthly basis. The
supplier may liaise with EA Accounts Payable to identify the information required on the
statement.
The Supplier must replace or make good at their own expense any items that are or
become defective as a result of poor design, materials or service.
Payment shall be made through the Bankers Automated Clearing System. The Supplier
will be required to provide bank account details to the Buyer to facilitate this method of
payment.
The Buyer reserves the right to withhold payment against any invoice which is not
submitted in accordance with the Framework, or which covers or purports to relate to
goods which have not been provided in accordance with the Contract and shall forthwith
notify the supplier accordingly in writing.
During the Term the Buyer reserves the right to review ordering and/or invoicing
procedures with the Supplier.
For an invoice to be considered valid it must be legible, from which a clear scanned image
can be produced, and clearly show the following information:
- Purchase Order number (only one purchase order per invoice)
- Invoice number
- Invoice date / tax point
- Supplier name, address, postcode and VAT registration number
- Remittance name and address where this is different to above
- Goods details which match the PO details, including quantity billed, item description,
unit of measure, unit price and total value (only goods delivered should be on an invoice)
All invoices must be made payable to the Supplier and not to any nominated
subcontractor(s).
- Risks
The estimated Framework value includes a contingency for expenditure attributed for
potential Capital Projects and ad hoc school system upgrade requirements, however, the
cost and number of these occurring in the next four years is currently unknown, and could
be impacted by a number of unforeseen events such as breakdowns or macro events
impacting market price volatility. In addition, the availability of capital funding for schools,
the level of which is currently unknown over the next four years may serve to increase or
reduce demand for the equipment on this Framework and could be impacted by the ability to take forward refurbishment projects or new builds. The Buyer reserves the right to increase the value of the Framework in the event additional value is required to
purchase outdoor furniture made from recycled plastic as a result of these events.
The Buyer cannot guarantee any particular level of business (volumes/values) within the Framework.
Furthermore, suppliers should note that, in accordance with Section 31 and /or Section 74
of the Procurement Act 2023, the Buyer reserves the right to modify the Framework
without a new procurement process in certain circumstances. In particular, but without
limiting the foregoing, Suppliers should note that the true value of the Framework may
differ from the values outlined for the following reasons:
•Increase/decrease in the number of schools and number of pupils.
•Increase/decrease in the demand to use the Framework
•General increases/decreases in all costs such as equipment, insurances, labour rates
etc.
•Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of
existing schools that were previously identified by EA as being eligible to utilise this
Contract).
•Increase/decrease in EA funding.
•Legislative changes and/or advances in technology that impact the requirements or the
items on this Contract.
•Environmental considerations and/or changes in EA environmental policy that impact the
requirements for this type of Goods.
The EA reserves the right to move value between the Lots as required, however, the
overarching value will not exceed £990,000 (ex VAT) or £1,188,000 (inc. VAT). EA do
reserve the right to modify the contract for any of the reasons noted in the Specification
Schedule, Section 18 Additional Requirements, or as noted above in this notice and so
the actual value of the contract/s may be greater than noted above.
There is no guarantee that any orders will be placed in any quantity during the period of
the Contract
How it was run
Official notice- Appointment period ends
- 9 Apr 2026, 15:00 BST
- Clarification deadline
- 31 Mar 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
13 Mar 2026 → 24 Jul 2026 · 7 dates- Tender notice published226 days ago13 Mar 2026, 14:44 GMT
- Clarification questions by208 days ago31 Mar 2026, 15:00 BST
- Admission / appointment period ends199 days ago · period end, not a bid countdown9 Apr 2026, 15:00 BST
- Award decision expected by165 days ago13 May 2026, 23:59 BST
- Assessment summaries sent122 days ago26 Jun 2026, 00:00 BST
- Contract starts109 days ago9 Jul 2026, 00:00 BST
- Latest notice published93 days ago24 Jul 2026, 10:56 BST
Notice history
5 events · 3 releases on Find a Tender · since 13 Mar 2026- Tender notice published13 Mar 2026, 14:44 GMTUK4
- Contract award notice published26 Jun 2026, 15:42 BSTUK6
- Status changed to complete26 Jun 2026, 15:42 BST
- Contract signature expected10 Jul 2026, 23:59 BSTscheduled
- Contract details notice published24 Jul 2026, 10:56 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Outdoor Benches1 award | |||
| Creative Activity Group LtdSME, ECOPLASTIC RECYCLING LTDSME, Environmental Street Furniture LtdSME10 Jul 2026 – 9 Jul 2030 | £295,000 | 26 Jun 2026 | Awarded |
| Lot 2 · Outdoor Picnic Tables1 award | |||
| Creative Activity Group LtdSME, ECOPLASTIC RECYCLING LTDSME, INTELLIGENT MANUFACTURING SOLUTIONS LIMITEDSME10 Jul 2026 – 9 Jul 2030 | £455,000 | 26 Jun 2026 | Awarded |
| Lot 3 · Outdoor Planters1 award | |||
| Creative Activity Group LtdSME, ECOPLASTIC RECYCLING LTDSME, Environmental Street Furniture LtdSME10 Jul 2026 – 9 Jul 2030 | £115,000 | 26 Jun 2026 | Awarded |
| Lot 4 · Outdoor Sandpits1 award | |||
| Creative Activity Group LtdSME, ECOPLASTIC RECYCLING LTDSME, Environmental Street Furniture LtdSME10 Jul 2026 – 9 Jul 2030 | £35,000 | 26 Jun 2026 | Awarded |
| Lot 5 · Outdoor Litterbins1 award | |||
| Creative Activity Group LtdSME, ECOPLASTIC RECYCLING LTDSME, Environmental Street Furniture LtdSMELot 5 - Outdoor Litter Bins10 Jul 2026 – 9 Jul 2030 | £90,000 | 26 Jun 2026 | Awarded |
Contracts
Outdoor Benches · Creative Activity Group LtdSME, ECOPLASTIC RECYCLING LTDSME, Environmental Street Furniture LtdSME
- Signed
- 8 Jul 2026
- Value
- £295,000
- Period
- 10 Jul 2026 – 9 Jul 2030
- Status
- active
3 agreed KPIs: Deliveries · Complaints · Social Value
- Deliveries
- Complaints
- Social Value
Lot 2 Outdoor Picnic Tables · Creative Activity Group LtdSME, ECOPLASTIC RECYCLING LTDSME, INTELLIGENT MANUFACTURING SOLUTIONS LIMITEDSME
- Signed
- 8 Jul 2026
- Value
- £455,000
- Period
- 10 Jul 2026 – 9 Jul 2030
- Status
- active
3 agreed KPIs: Delivery · Complaints · Social Value
- Delivery
- Complaints
- Social Value
Lot 3 - Outdoor Planters · Creative Activity Group LtdSME, ECOPLASTIC RECYCLING LTDSME, Environmental Street Furniture LtdSME
- Signed
- 8 Jul 2026
- Value
- £115,000
- Period
- 10 Jul 2026 – 9 Jul 2030
- Status
- active
3 agreed KPIs: Delivery · Complaints · Social Value
- Delivery
- Complaints
- Social Value
Lot 4 - Outdoor Sandpits · Creative Activity Group LtdSME, ECOPLASTIC RECYCLING LTDSME, Environmental Street Furniture LtdSME
- Signed
- 8 Jul 2026
- Value
- £35,000
- Period
- 10 Jul 2026 – 9 Jul 2030
- Status
- active
3 agreed KPIs: Delivery · Complaints · Social Value
- Delivery
- Complaints
- Social Value
Lot 5 - Outdoor Litter Bins · Creative Activity Group LtdSME, ECOPLASTIC RECYCLING LTDSME, Environmental Street Furniture LtdSME
- Signed
- 8 Jul 2026
- Value
- £90,000
- Period
- 10 Jul 2026 – 9 Jul 2030
- Status
- active
3 agreed KPIs: Delivery · Complaints · Social Value
- Delivery
- Complaints
- Social Value
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Outdoor Benches | 5final-stage tenders | 5 | 0 | — |
| 2 · Outdoor Picnic Tables | 5final-stage tenders | 5 | 0 | — |
| 3 · Outdoor Planters | 5final-stage tenders | 5 | 0 | — |
| 4 · Outdoor Sandpits | 5final-stage tenders | 5 | 0 | — |
| 5 · Outdoor Litterbins | 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- Creative Activity Group LtdFramework contractor
- ECOPLASTIC RECYCLING LTDFramework contractor
- ENVIRONMENTAL STREET FURNITURE LTD.Framework contractor
- INTELLIGENT MANUFACTURING SOLUTIONS LIMITEDFramework contractor
Official documents & specifications (11)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
Show 3 more notices
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender