Official UK procurement notice
Orthotics Managed Service · UK public procurement notice
Authority: University Hospitals Birmingham NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionThe BSOL Procurement Collaborative, hosted by University Hospitals Birmingham NHS Foundation Trust is seeking to award a 7 year contract for Orthotics Managed Service on behalf of the following member Trusts:
Birmingham Women's & Children's NHS Foundation Trust (BWC)
The Royal Orthopaedic Hospital NHS Foundation Trust (ROH)
This procurement will include (but not limited to) the following goods/services
a) The management and delivery of an Orthotic Service from patient referral to discharge
b) Arrangement and Booking of Clinics
c) Patient Administration including management of waiting lists and record keeping
d) Production, issue and send/receiving of letters, patient literature and related correspondence
e) Provision of Premises
f) Provision of Facilities / Infrastructure for the delivery of the service
g) Responsibility and provision of all communications including dedicated patient phone line, email and postal address
h) Provision of Administrative functions including Printing, Copying and Scanning
i) Provision of Soft Services (including cleaning, waste management and security)
j) Supply of Staff (Clinical Orthotists, Technicians, and Administrative Staff) k) Supply of Staff Uniforms
l) Ordering, Receipt and Supply of Orthotic Products including: - Stock Products - Modular Products - Custom Made Products - Non Scheduled Products/Services (NSI) - Third Party Products (from other suppliers)
m) Preparation of Orders and Financial Reconciliation
n) Monitoring of Orthoses Delivery
o) Supply and Maintenance of Orthotic Equipment including: - Workshop equipment for repairs / adjustments - Scanners for Braces - Pressure Plates - Foot Measure Plates - Foot Measure Shoe Sizing device - Standard Adult and Paediatric Orthotic Measurement Tools
p) Supply and Maintenance of IT Systems including: - Orthotic Product Ordering System (Software/ Hardware/Licensing) - Patient Administration /Booking System - Interfacing (with Authority systems where selected).
BWC
The current service is provided mainly on site at the Birmingham Children's Hospital, Steelhouse Lane, Birmingham B4 6NH and at designated community schools.
ROH
The current service is provided on site at the Royal Orthopaedic Hospital, Northfield, Birmingham, B31 2AP
As part of this procurement, the Two Trusts are seeking offers for both an 'On-Site Solution and an 'Off-Site Solution'
In broad terms, this procurement is for the following options:
Option 1 On-Site Service (BWC) On-Site Service (ROH)
Option 2 Off-Site Service (BWC) Off-Site Service (ROH)
Option 3 On-Site Service (BWC) Off-Site Service (ROH)
Option 4 Off-Site Service (BWC) On-Site Service (ROH)
The two Authorities shall select the option which best meets its strategic requirements.
CPV: Facilities management services · Orthotic services · Repair and maintenance services of medical equipment
The lotProcurement structure
single lot · no lot value publishedLot #1This procurement covers the provision of an Orthotics Managed Service on behalf of the…Renewal
This procurement covers the provision of an Orthotics Managed Service on behalf of the following NHS Trusts/Authorities:
Birmingham Women's & Children's NHS Foundation Trust (BWC)
The Royal Orthopaedic Hospital NHS Foundation Trust (ROH
The contract is for a 7 year period with an option to extend for a further 3 x 12 month periods.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 18 Oct 2021, 22:45 BST
- Last source update
- 25 Feb 2022, 22:45 GMT
- Award evaluation window
- 31 Mar 2022 – …
- Authority reference
PROC.38.0010- FTS notice number
2022/S 000-005351- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ed0eFind a Tender
Publisher note: A prior information notice has been previously posted for this procurement ref: FTS 026017-2021 Bidders who wish to participate in this procurement exercise may express their interest and access the tender documents via https://nhs.bravosolution.co.uk To register, Bidders should provide the following information (as per registration instructions below: 1) How to register: a) Register your company on the eSourcing portal (this is only required once) - b)Browse to the eSourcing Portal: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html and click the link to register c)Accept the terms and conditions and click 'continue' - Enter your correct business and user details. Note the username you choose and click 'Save' when complete. You will shortly receive an email with your unique password (please keep this secure); d) Express an Interest in the Tender — Login to the portal with the username / password — Click the 'PQQs / ITTs Open to All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) e)Browse the PQQs (there may be more than one page and select 'pqq_tbc’ by clicking on it. — Click the 'Express Interest' button at the top of the page This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box; f). Responding to the Tender — Click 'My Response' under 'itt_32473', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) You can now use the 'Messages' function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk. Other Information: Please be advised that TUPE applies to this contract. The BSOL Procurement Collaborative anticipates that new contracts shall be awarded by Early August 22 and a Service Go Live Date of 1st December 2022
How it was run
Official notice- Submission deadline
- 31 Mar 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 31 Mar 2022, 12:00 BST
Timeline
18 Oct 2021 → 31 Mar 2022 · 4 dates- Next notice expected18 Oct 2021, 00:00 BST
- Notice published25 Feb 2022, 22:45 GMT
- Submission deadline31 Mar 2022, 12:00 BST
- Bids opened31 Mar 2022, 12:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 25 Feb 2022- Status changed to active25 Feb 2022, 22:45 GMT
- Procurement method changed25 Feb 2022, 22:45 GMT
- Deadline published: 31 Mar 2022, 12:00 BST25 Feb 2022, 22:45 GMT
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria