Find a TenderClosed
Published 18 Oct 2021, 22:45 BST

Official UK procurement notice

Orthotics Managed Service · UK public procurement notice

Official notice

Authority: University Hospitals Birmingham NHS Foundation Trust (Central government)

ServicesOpen procedure
Budget not disclosedValue not published
Submissions closed 31 Mar 2022
Next notice expected 18 Oct 2021

What is being bought

Published requirement description

The BSOL Procurement Collaborative, hosted by University Hospitals Birmingham NHS Foundation Trust is seeking to award a 7 year contract for Orthotics Managed Service on behalf of the following member Trusts:

Birmingham Women's & Children's NHS Foundation Trust (BWC)

The Royal Orthopaedic Hospital NHS Foundation Trust (ROH)

This procurement will include (but not limited to) the following goods/services

a) The management and delivery of an Orthotic Service from patient referral to discharge

b) Arrangement and Booking of Clinics

c) Patient Administration including management of waiting lists and record keeping

d) Production, issue and send/receiving of letters, patient literature and related correspondence

e) Provision of Premises

f) Provision of Facilities / Infrastructure for the delivery of the service

g) Responsibility and provision of all communications including dedicated patient phone line, email and postal address

h) Provision of Administrative functions including Printing, Copying and Scanning

i) Provision of Soft Services (including cleaning, waste management and security)

j) Supply of Staff (Clinical Orthotists, Technicians, and Administrative Staff) k) Supply of Staff Uniforms

l) Ordering, Receipt and Supply of Orthotic Products including: - Stock Products - Modular Products - Custom Made Products - Non Scheduled Products/Services (NSI) - Third Party Products (from other suppliers)

m) Preparation of Orders and Financial Reconciliation

n) Monitoring of Orthoses Delivery

o) Supply and Maintenance of Orthotic Equipment including: - Workshop equipment for repairs / adjustments - Scanners for Braces - Pressure Plates - Foot Measure Plates - Foot Measure Shoe Sizing device - Standard Adult and Paediatric Orthotic Measurement Tools

p) Supply and Maintenance of IT Systems including: - Orthotic Product Ordering System (Software/ Hardware/Licensing) - Patient Administration /Booking System - Interfacing (with Authority systems where selected).

BWC

The current service is provided mainly on site at the Birmingham Children's Hospital, Steelhouse Lane, Birmingham B4 6NH and at designated community schools.

ROH

The current service is provided on site at the Royal Orthopaedic Hospital, Northfield, Birmingham, B31 2AP

As part of this procurement, the Two Trusts are seeking offers for both an 'On-Site Solution and an 'Off-Site Solution'

In broad terms, this procurement is for the following options:

Option 1 On-Site Service (BWC) On-Site Service (ROH)

Option 2 Off-Site Service (BWC) Off-Site Service (ROH)

Option 3 On-Site Service (BWC) Off-Site Service (ROH)

Option 4 Off-Site Service (BWC) On-Site Service (ROH)

The two Authorities shall select the option which best meets its strategic requirements.

CPV: Facilities management services · Orthotic services · Repair and maintenance services of medical equipment

The lotProcurement structure

single lot · no lot value published
Lot #1This procurement covers the provision of an Orthotics Managed Service on behalf of the…Renewal

This procurement covers the provision of an Orthotics Managed Service on behalf of the following NHS Trusts/Authorities:

Birmingham Women's & Children's NHS Foundation Trust (BWC)

The Royal Orthopaedic Hospital NHS Foundation Trust (ROH

The contract is for a 7 year period with an option to extend for a further 3 x 12 month periods.

Delivery: West Midlands
Extensions: This procurement covers the following options: Option 1 On-Site Service (BWC) On-Site Service (ROH) Option 2 Off-Site Service (BWC) Off-Site Service (ROH) Option 3 On-Site Service (BWC) Off-Site Service (ROH) Option 4 Off-Site Service (BWC) On-Site Service (ROH) · This procurement includes the option to extend the contract for a further 3 x 12 months periodsVariant bids: allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
18 Oct 2021, 22:45 BST
Last source update
25 Feb 2022, 22:45 GMT
Award evaluation window
31 Mar 2022 – …
Authority reference
PROC.38.0010
FTS notice number
2022/S 000-005351
Classification (CPV)
Facilities management servicesOrthotic servicesRepair and maintenance services of medical equipment
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-02ed0e Find a Tender

Publisher note: A prior information notice has been previously posted for this procurement ref: FTS 026017-2021 Bidders who wish to participate in this procurement exercise may express their interest and access the tender documents via https://nhs.bravosolution.co.uk To register, Bidders should provide the following information (as per registration instructions below: 1) How to register: a) Register your company on the eSourcing portal (this is only required once) - b)Browse to the eSourcing Portal: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html and click the link to register c)Accept the terms and conditions and click 'continue' - Enter your correct business and user details. Note the username you choose and click 'Save' when complete. You will shortly receive an email with your unique password (please keep this secure); d) Express an Interest in the Tender — Login to the portal with the username / password — Click the 'PQQs / ITTs Open to All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) e)Browse the PQQs (there may be more than one page and select 'pqq_tbc’ by clicking on it. — Click the 'Express Interest' button at the top of the page This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box; f). Responding to the Tender — Click 'My Response' under 'itt_32473', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) You can now use the 'Messages' function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk. Other Information: Please be advised that TUPE applies to this contract. The BSOL Procurement Collaborative anticipates that new contracts shall be awarded by Early August 22 and a Service Go Live Date of 1st December 2022

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
31 Mar 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
31 Mar 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Oct 2021 → 31 Mar 2022 · 4 dates
  1. Next notice expected
    18 Oct 2021, 00:00 BST
  2. Notice published
    25 Feb 2022, 22:45 GMT
  3. Submission deadline
    31 Mar 2022, 12:00 BST
  4. Bids opened
    31 Mar 2022, 12:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 25 Feb 2022
  1. Status changed to active
    25 Feb 2022, 22:45 GMT
  2. Procurement method changed
    25 Feb 2022, 22:45 GMT
  3. Deadline published: 31 Mar 2022, 12:00 BST
    25 Feb 2022, 22:45 GMT

Contracting authority & participating public bodies

University Hospitals Birmingham NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealthcare Mindelsohn Way, Birmingham, West Midlands, B15 2WBContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria