Orchard Theatre Sprinkler System 2025

Name: Procurement Process ocds-h6vhtk-05474c
Creator: Dartford Borough Council
Published: 2025-11-25T15:30:13.000Z
License: https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/

Authority: Dartford Borough Council (Local council)

Below threshold - without competition

Sectors: Installation services (except software) (51) Delivery: South East (UKJ4)

Awarded value£37,526published award · exc. VAT

Awarded 16 Jun 2025no call for competition

Awarded to Hall & Kay Fire Services Limited

What is being bought

Published requirement description

The Fire Strategy for the Orchard Theatre required a replacement sprinkler system. The design needed to be completed in line with the overall theatre works within a tight programme

The lotProcurement structure

single lot · no lot value published

Lot #1Lot 1Awarded

Delivery: South East

51700000 Installation services of fire protection equipment

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - without competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award — no call for competition
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 25 Nov 2025, 15:30 GMT
Last source update: 25 Nov 2025, 15:30 GMT
Authority reference: DN778255
Latest notice: Contract termination notice (UK11)
Delivery area: South East (UKJ4)
Official registry OCID: ocds-h6vhtk-05474c

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast

Awards 1

Awarded value £37,5261 award exc. VAT

Contracts signed 1latest 16 Jun 2025

Awarded to	Value	Date	Status
Hall & Kay Fire Services Limited +1 morejoint award16 Jun 2025 — 15 Dec 2025 · up to 12 Jun 2026Extensions: Due to unforeseen issues delaying the project	£37,526	—	Awarded

Contracts

Orchard Theatre Sprinkler System Design · Hall & Kay Fire Services Limited +1 more
Signed
16 Jun 2025
Value
£37,526
Period
17 Jun 2025 — 15 Dec 2025 · up to 12 Jun 2026 with extensions
Status
terminated
Extensions
Due to any unforeseen issues
Final value
£37,526
Termination
contractCompleted

Notice history

7 events · 3 releases on Find a Tender · since 12 Jun 2025

Contract termination notice published
25 Nov 2025, 15:30 GMTUK11
Status changed
25 Nov 2025, 15:30 GMT
Procurement method changed
25 Nov 2025, 15:30 GMT
Buyer details updated
25 Nov 2025, 15:30 GMT
Contract details notice published
16 Jun 2025, 10:02 BSTUK7
Contract signature expected
12 Jun 2025, 23:59 BSTscheduled
Transparency notice published
12 Jun 2025, 10:14 BSTUK5

Contracting authority & participating public bodies

Dartford Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZJD-3364-WHJT Civic Centre, Home Gardens, Dartford, South East, DA1 1DR [email protected]

Bidders & participating suppliers

2 commercial parties on the notice

Hall & Kay Fire Services LimitedAwarded supplier UNIT E SILWOOD PARK, BERKSHIRE, South East, SL5 7PW
Hall & Kay Fire Services LimitedAwarded supplier 30 Warwick Street, London, London, W1B 5NH

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Signed contract contractSigned contractPDF

Notices published for this procedure

Contract termination notice contractContract termination noticeUK11Contract termination notice on Find a Tender25 Nov 2025, 15:30 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender16 Jun 2025, 10:02 BST
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender12 Jun 2025, 10:14 BST