Official UK procurement notice
Oracle Database Administrator Services
Authority: Crown Office and Procurator Fiscal Service
What is being bought
Published requirement descriptionThis is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business-critical Database Environment to support the COPFS Database Team and lead on migration of the current Database Environment and Infrastructure to a modern, flexible system, capable of supporting COPFS Case Management Systems for the foreseeable future.
CPV: System and support services
The lotProcurement structure
single lot · no lot value publishedLot #1The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a…Awarded
The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business-critical Database Environment; for the planning, design and migration of our Oracle database systems to support the remaining transition of COPFS’ datacentres to offsite locations; the planning, design and development of our next generation Case Management System; and establishment of enhanced IT and business resiliency systems.
This requires in-depth knowledge of COPFS current environment and infrastructure as well as extensive experience and up to date qualifications and skills in Oracle DBA to be able to provide knowledge transfer, support the transition of new team members and produce detailed systems documentation for COPFS case management systems, activities requiring bespoke and detailed technical understanding of COPFS FOS, PROMIS and other case management systems This is a business-critical service and for technical reasons competition is absent.
The original contract was envisaged to be complete by November 2024 however to successfully complete the activities surrounding our in-flight projects it is necessary to retain the services delivered from the incumbent supplier for a further 12 months.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 17 Nov 2022, 14:24 GMT
- Last source update
- 10 Oct 2024, 11:18 BST
- Authority reference
COPFS-2022-145- FTS notice number
2024/S 000-032553- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03861fFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons. COPFS has encountered issues attracting and recruiting experienced staff for its Database Team. This has dramatically increased COPFS reliance on 3rd party services as the team are not fully resourced and are still acquiring the required knowledge and skills to migrate the current Database Environment and Infrastructure and to support the legacy systems. It is crucial to ensure continuity and successful management of the database environment, that the 3rd party service is supplied by an organisation that has the required in-depth knowledge of COPFS environment and infrastructure, including FOS and PROMIS, as well as extensive experience and up to date qualifications and skills in Oracle DBA.
Publisher note: (SC Ref:780229)
How it was run
Official notice- Submission deadline
- —
Timeline
28 Nov 2022 → 10 Oct 2024 · 2 dates- Contract starts28 Nov 2022
- Notice published10 Oct 2024, 11:18 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Applications DBA LtdSME | £429,000 † | — | Awarded |
| Applications DBA LtdSME | £286,000 †same award published again · counted once | — | Awarded |
| Applications DBA LtdSME | £286,000 †same award published again · counted once | — | Awarded |
Contracts
Oracle Database Administrator Services · Applications DBA LtdSME
- Signed
- 17 Nov 2022
- Value
- £429,000
- Period
- 28 Nov 2022 – 27 Nov 2025
- Status
- active
- Change Variation to contract to extend for a further 12 months., Need for additional works, services or supplies by the original contractor/concessionaire: The original contract was envisaged to be complete by November 2024, however, the knock-on effect of re-alignment of priorities during 23/24 has meant that other related changes and planned upgrades have now slipped into 24/25. To successfully complete the activities surrounding our in-flight projects it is necessary to retain the services delivered from the incumbent supplier for a further 12 months.
Contract 032647-2022-COPFS-2022-145-1 · Applications DBA LtdSME
- Signed
- 17 Nov 2022
- Value
- £286,000
- Period
- … – 27 Nov 2024
- Status
- active
Contract 033883-2022-COPFS-2022-145-1 · Applications DBA LtdSME
- Signed
- 17 Nov 2022
- Value
- £286,000
- Period
- … – 27 Nov 2024
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 0 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sherriff Clerk's OfficeReview body
Bidders & participating suppliers
1 commercial party on the notice- Applications DBA LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.