Official UK procurement notice
Operator for Great Yarmouth Winter Gardens
Authority: Great Yarmouth Borough Council (Local council)·Procurement run by: East Suffolk Council
The Procurement Specific Questionnaire ("PSQ") is made available by Great Yarmouth Borough Council (the 'Authority') to Applicants wishing to express an interest in its procurement for an operator for the Great Yarmouth Winter Gardens (the "Project") in the Find a Tender Service ('FTS') Tender Notice. The Authority invites economic operators to express interest in the following lots: £33,480,000 excluding VAT. Under Lot 1, the Provider would be responsible for the full operation of the Winter Gardens covering: Published lot titles: Full operation of the Winter Gardens; Provision of a food and beverage offering and events operation and management at the Winter Gardens..
What is being bought2 lots · detail below
Published requirement descriptionThe Procurement Specific Questionnaire ("PSQ") is made available by Great Yarmouth Borough Council (the 'Authority') to Applicants wishing to express an interest in its procurement for an operator for the Great Yarmouth Winter Gardens (the "Project") in the Find a Tender Service ('FTS') Tender Notice.
The Authority invites economic operators to express interest in the following lots:
(a) Lot 1 - Full operation of the Winter Gardens;
(b) Lot 2 - Provision of a food and beverage offering and events at the Winter Gardens.
Total value (estimated)
£33,480,000 excluding VAT
£40,176,000 including VAT
Lot 1. Full operation of the Winter Gardens
Description
Under Lot 1, the Provider would be responsible for the full operation of the Winter Gardens covering:
- Internal building maintenance
- Visitor experience
- Food and beverage operation
Lot 2. Provision of a food and beverage offering and events operation and management at the Winter Gardens.
Description
Under Lot 2:
the Provider would be responsible for food and beverage operations including F&B for events,
the Authority will retain responsibility for all areas outside of the Provider's demise as defined in the Lease,
the Authority will require the Provider to pay an operator fee which will include a contribution to hard and soft facilities management and structural maintenance costs for the building
Under both Lots 1 and 2 the Authority will retain responsibility for the external maintenance of the Winter Gardens.
- How the procedure runs: The Authority is conducting the procurement for the Project in accordance with the Procurement Act 2023 under the Competitive Flexible Procedure comprising a Participation Stage followed by the issue of an Invitation to Participate in Negotiations ("ITPN") to shortlisted Applicants. Interested economic operators may express interest in Lot 1 or Lot 2. All tenders received for Lot 1 and Lot 2 will be evaluated in accordance with the same evaluation criteria set out in the ITPN (to be posted on the web portal) and the lease / contract will be awarded to the most advantageous tender, whether that is for Lot 1 or Lot 2. In the event the most advantageous tender is for Lot 2, the Authority will retain responsibility for the internal buildings maintenance and visitor experience. In the event the Authority identifies that the most economically advantageous tender is for Lot 1 , it will not award a lease/ contract for Lot 2.
- No preliminary market engagement: Previously published in error as UK3: Planned procurement notice Total value including VAT: £40,176,000 Contract location: UKH15 - Norwich and East Norfolk Notice identifier: 2025/S 000-012745 Procurement identifier (OCID): ocds-h6vhtk-04fc89 Published 3 April 2025, 11:20am This UK4 directly replaces and supersedes the erroneous UK3 described above.
CPV: Recreational, cultural and sporting services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£33,480,000 together) · same evaluation weights on every lotLot #1Full operation of the Winter GardensPublished value£33,480,000
Under Lot 1, the Provider would be responsible for the full operation of the Winter Gardens covering:
- Internal building maintenance
- Visitor experience
- Food and beverage operation
Under both Lots 1 and 2 the Authority will retain responsibility for the external maintenance of the Winter Gardens, all other services as described above and in documents accompanying the PSQ in East Suffolk Council's tender portal.
Lot #2Provision of a food and beverage offering and events operation and management at the Winter Gardens.Published value£0
Under Lot 2:
the Provider would be responsible for food and beverage operations including F&B for events,
the Authority will retain responsibility for all areas outside of the Provider's demise as defined in the Lease,
the Authority will require the Provider to pay an operator fee which will include a contribution to hard and soft facilities management and structural maintenance costs for the building
Under both Lots 1 and 2 the Authority will retain responsibility for the external maintenance of the Winter Gardens
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Questions: 70%
- Value: 30%
Published award criteria (2)
- Quality Questions: Questions will be included at the tender stage
- Value
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 16 Apr 2025, 15:03 BST
- Last source update
- 29 Apr 2025, 15:09 BST
- Award evaluation window
- Submission end – 7 Nov 2025
- Authority reference
2583-PPT-R- FTS notice number
2025/S 000-015615- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050430Find a Tender
- How it runs
The Authority is conducting the procurement for the Project in accordance with the Procurement Act 2023 under the Competitive Flexible Procedure comprising a Participation Stage followed by the issue of an Invitation to Participate in Negotiations ("ITPN") to shortlisted Applicants.
Interested economic operators may express interest in Lot 1 or Lot 2. All tenders received for Lot 1 and Lot 2 will be evaluated in accordance with the same evaluation criteria set out in the ITPN (to be posted on the web portal) and the lease / contract will be awarded to the most advantageous tender, whether that is for Lot 1 or Lot 2. In the event the most advantageous tender is for Lot 2, the Authority will retain responsibility for the internal buildings maintenance and visitor experience. In the event the Authority identifies that the most economically advantageous tender is for Lot 1 , it will not award a lease/ contract for Lot 2.
How it was run
Official notice- Requests to participate (first stage)
- 1 May 2025, 12:00 BST
- Submission deadline
- 1 May 2025, 12:00 BST
- Clarification deadline
- 17 Apr 2025, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
16 Apr 2025 → 7 Nov 2025 · 6 dates- Tender notice published16 Apr 2025, 15:03 BST
- Clarification questions by17 Apr 2025, 14:00 BST
- Latest notice published29 Apr 2025, 15:09 BST
- Submission deadline1 May 2025, 12:00 BST
- Contract starts362 days ago7 Nov 2025
- Award decision expected by361 days ago7 Nov 2025, 23:59 GMT
Notice history
3 events · 3 releases on Find a Tender · since 16 Apr 2025- Tender notice published16 Apr 2025, 15:03 BSTUK4
- Tender notice published17 Apr 2025, 13:41 BSTUK4
- Tender notice published29 Apr 2025, 15:09 BSTUK4
Published amendments (2)
Deadline dates updated as transposed in error 1st May 2025 is the correct closure date for PSQ submissions.
Time aligned with Intend documentation to 12:00pm (noon) for closure deadline.
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- East Suffolk CouncilProcess contact pointProcuring entityPosting procurement on Intend platform on behalf of GYBC
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: All documents will be posted on East Suffolk Council Intend web portal: https://www.in-tendhost.co.uk/eastsuffolk/aspx/Home
- Bidding documents and specifications
- Bidding documents and specifications
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender