Official UK procurement notice
OpenText VIM and Archive Licences and Support
Authority: Derbyshire County Council (Local council)
What is being bought
Published requirement descriptionPurchase of OpenText VIM and Archive Licences and Support for 5 years
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Sept 2025, 14:28 BST
- Last source update
- 30 Sept 2025, 11:02 BST
- Authority reference
CST250- FTS notice number
2025/S 000-060782- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0598b0Find a Tender
- Why no open competition
- Urgency
- Published justification
The Council first became aware in March 2025 while it was determining the routes for procurement of a new contract to deliver its finance and payroll software that OpenText licences were required. However, it only became clear in July that there was no suitable alternative procurement route available to provide this integral element of the project within the project timescales.
There is no time to reprocure through an open tender and no suitable framework which the Council could use for the required contract term.
How it was run
Official notice- Submission deadline
- —
Timeline
22 Sept 2025 → 30 Sept 2025 · 2 dates- Standstill ends400 days ago22 Sept 2025, 23:59 BST
- Notice published392 days ago30 Sept 2025, 11:02 BST
Notice history
4 events · 3 releases on Find a Tender · since 11 Sept 2025- Transparency notice published11 Sept 2025, 14:28 BSTUK5
- Contract award notice published11 Sept 2025, 14:30 BSTUK6
- Contract signature expected24 Sept 2025, 23:59 BSTscheduled
- Contract details notice published30 Sept 2025, 11:02 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SAP (UK) LIMITEDCST250 OpenText VIM and Archive Licences and Support1 Dec 2025 – 30 Nov 2030 | £920,000 | 11 Sept 2025 | Awarded |
Contracts
OpenText VIM and Archive Licences and Support · SAP (UK) LIMITED
- Signed
- 24 Sept 2025
- Value
- £920,000
- Period
- 1 Dec 2025 – 30 Nov 2030
- Status
- active
No agreed KPIs: n/a - below £5m
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- SAP (UK) LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender