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Published 18 Dec 2025, 14:28 GMT

Official UK procurement notice

Onsite Catering Services · UK public procurement notice

Official notice

Authority: Police and Crime Commissioner for South Wales (Police & fire)

ServicesCompetitive flexible procedureAbove thresholdLight touch regimeSME suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: Wales (UKL)
Published estimate£1,500,000≈ £500k / year · £1,500,000 inc. VAT · 1 value update
Submissions closed 8 Jun 2026awarded 10 Jul 2026
Awarded to Compass Contract Services (U.K.) Limited, trading as ESS Government Services
Contract term 3 yrsends 9 Oct 2029 · up to 9 Oct 2031 with extensions · starts 10 Oct 2026

What is being bought

Published requirement description

The provision of an on-site canteen/cafeteria and takeaway service offering hot and cold meals, light snacks, confectionery, hot/cold beverages and vending facilities (if so required) across three sites of the South Wales Police estate, with the potential for a fourth site to be added from 2027. The supplier may also be requested to provide hospitality/buffets in those same sites if required.

  • The authority expects to re-tender this requirement around 1 Apr 2031, 23:59 BST.
  • How the procedure runs: The first stage of this tender shall consist of a qualification stage (pass/fail) a technical assessment (weighted at 80%), and a social value assessment (weighted at 10%). The second round shall consist of a 'food offering assessment' (weighted at 10%) . The evaluation panel will arrange to visit Tenderer's premises to undertake an assessment of the Tenderer's capability and offerings in relation to their food. Only Tenderers within 10% of the leading Tenderer at this stage within the evaluation process shall be invited to participate in this stage of the evaluation. At any time following the submission of Tenders, the Commissioner reserves the right (but is not bound) to hold clarification meetings (which may be virtual) with any of the Tenderers, or may raise calrification questions through the online portal system.

CPV: Beverage-serving services · Canteen and catering services · Restaurant and food-serving services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£1,500,000
Contract period: 10 Oct 2026 – 9 Oct 2029 (3 yrs) · up to 9 Oct 2031 with extensionsValue: £1,500,000 exc. VAT · £1,500,000 inc. VAT
Delivery: Wales
Extensions: A forth canteen location may be opened in 2027, which the successful provider may be provided the option of operating. · Extensions would be made on an annual basis following the inital end date, with a maximum of two annual extensions
55300000 Restaurant and food-serving services55400000 Beverage-serving services55500000 Canteen and catering services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Outlined in the Supplier Questionnaire in eTenderWales

  • Technical & professional ability

    The following is required:

    1 - Cyber Essentials Plus

    Equivalents may be accepted by acceptability of any equivalent must be agreed by the Commissioner before the ITT submission deadline.

    Further information is outlined in the Supplier Questionnaire in eTenderWales and the

    ITT.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100%
Published sub-criteria (2)
  • Technical Capability and Social Value: 90%
  • Food Offering Assessment: 10%
Published award criteria (2)
  • Technical Capability and Social Value: This will be assessed at the first stage of the tender. The Technical Capability questions (weighted at 80%) will assess the supplier's capability and ability to implement and operate the services. The Social Value questions (weighted at 10%) will assess the supplier's social value offering under this contract. The individual weighting of each question is detailed on the online tendering portal and the scoring methodology is detailed within the ITT documents.
  • Food Offering Assessment: A food offering assessment is required as part of the evaluation of Tenders, for the suppliers who are successful in proceeding to stage two of this competitive tender exercise. The evaluation panel will arrange to visit Tenderer's premises to undertake an assessment of the Tenderer's capability and offerings in relation to their food. The scoring methodology for this stage is detailed in the ITT document.
Conditions of participation2
  • Economic & financial standing

    Outlined in the Supplier Questionnaire in eTenderWales

  • Technical & professional ability

    The following is required:

    1 - Cyber Essentials Plus

    Equivalents may be accepted by acceptability of any equivalent must be agreed by the Commissioner before the ITT submission deadline.

    Further information is outlined in the Supplier Questionnaire in eTenderWales and the

    ITT.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Apr 2031
First published
18 Dec 2025, 14:28 GMT
Last source update
7 Oct 2026, 12:31 BST
Award evaluation window
Submission end – 6 Jul 2026
Authority reference
JCPS0899
FTS notice number
2026/S 000-042447
Latest notice
Contract details notice (UK7)
Classification (CPV)
Beverage-serving servicesCanteen and catering servicesRestaurant and food-serving services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-05f953 Find a Tender
How it runs

The first stage of this tender shall consist of a qualification stage (pass/fail) a technical assessment (weighted at 80%), and a social value assessment (weighted at 10%).

The second round shall consist of a 'food offering assessment' (weighted at 10%) . The evaluation panel will arrange to visit Tenderer's premises to undertake an assessment of the Tenderer's capability and offerings in relation to their food. Only Tenderers within 10% of the leading Tenderer at this stage within the evaluation process shall be invited to participate in this stage of the evaluation.

At any time following the submission of Tenders, the Commissioner reserves the right (but is not bound) to hold clarification meetings (which may be virtual) with any of the Tenderers, or may raise calrification questions through the online portal system.

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
8 Jun 2026, 12:00 BST
Clarification deadline
29 May 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All tender documentation can be downloaded, and submission of tenders is via etenderwales.ukp.app.jaggaer.com/home.html ↗.

The code for this tender is itt_124555.

Timeline

18 Dec 2025 → 10 Oct 2026 · 10 dates
  1. Planning notice published308 days ago
    18 Dec 2025, 14:28 GMT
  2. Market engagement250 days ago
    13 Feb 2026, 23:59 GMT

    The Commissioner invites interested suppliers to take part in pre-market engagement activities. These will include site visits to the three canteen locations in the Bridgend area, followed by a meeting with key stakeholders to discuss the requirements in more detail. Each visit and discussion is expected to take no longer than one hour.

    Suppliers should note that insights gained during this engagement may influence aspects of the final specification. Additionally, any questions raised and responses provided will be shared with all bidders in an anonymised format to ensure transparency. Participation in these activities is not mandatory for tender submission but is encouraged to gain a thorough understanding of the requirements

    Site visits are scheduled for 14 and 15 January, with additional dates potentially added based on demand. Further visits may also be available during the tender period; however, these will not include stakeholder discussions.

    If you wish to participate in the pre-market engagement, please email [email protected].

  3. Tender notice published167 days ago
    8 May 2026, 12:09 BST
  4. Clarification questions by146 days ago
    29 May 2026, 12:00 BST
  5. Submission deadline136 days ago
    8 Jun 2026, 12:00 BST
  6. Award decision expected by107 days ago
    6 Jul 2026, 23:59 BST
  7. Assessment summaries sent104 days ago
    10 Jul 2026, 00:00 BST
  8. Standstill ends91 days ago
    22 Jul 2026, 23:59 BST
  9. Latest notice published15 days ago
    7 Oct 2026, 12:31 BST
  10. Contract starts12 days ago
    10 Oct 2026, 00:00 BST

Notice history

12 events · 5 releases on Find a Tender · since 18 Dec 2025
  1. Preliminary market engagement notice published
    18 Dec 2025, 14:28 GMT
    UK2
  2. Tender notice published
    8 May 2026, 12:09 BST
    UK4
  3. Published value updated
    8 May 2026, 12:09 BST
  4. Status changed to active
    8 May 2026, 12:09 BST
  5. Procurement method changed
    8 May 2026, 12:09 BST
  6. Deadline published: 2 Jun 2026, 12:00 BST
    8 May 2026, 12:09 BST
  7. Tender notice published
    29 May 2026, 09:13 BST
    UK4
  8. Deadline moved to 8 Jun 2026, 12:00 BST
    29 May 2026, 09:13 BST
    +6 days · was 2 Jun 2026, 12:00 BST
  9. Contract award notice published
    10 Jul 2026, 13:29 BST
    UK6
  10. Status changed to complete
    10 Jul 2026, 13:29 BST
  11. Contract signature expected
    1 Sept 2026, 23:59 BST
    scheduled
  12. Contract details notice published
    7 Oct 2026, 12:31 BST
    UK7
Published amendments (1)

Extension of tender deadline to allow time to answer clarification questions.

Routine re-releases (5)
  • 2026-05: 1 release · 8 May 2026
  • 2025-12: 1 release · 18 Dec 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £1,500,0001 award inc. VAT; no net value published
Bids received 32 from SMEs
Contracts signed 1latest 7 Oct 2026
Awarded toValueDateStatus
Compass Contract Services (U.K.) Limited, trading as ESS Government ServicesSME10 Oct 2026 – 9 Oct 2029 · up to 9 Oct 2031Extensions: There are two plus one year extensions available. Extensions may be exercised by mutual agreement of both parties. · Options: Option for the inclusion of an addtional site detailed in the ITT from 2027. Options included within the contract to provide vending or similar other than at the two locations detailed in the ITT.£1,500,000 inc. VAT10 Jul 2026Awarded

Contracts

  • Contract 1 · Compass Contract Services (U.K.) Limited, trading as ESS Government ServicesSME

    Signed
    7 Oct 2026
    Value
    £1,500,000 inc. VAT
    Period
    10 Oct 2026 – 9 Oct 2029 · up to 9 Oct 2031 with extensions
    Status
    active
    Extensions
    Extensions may be taken up with the agreement of the Comissioner and the Contractor.
    Options
    Options include hospitality and vending (or similar solution) on a non exlclusive basis across the estate.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders20—

Contracting authority & participating public bodies

Police and Crime Commissioner for South Wales

Contracting authorityPublic authority - sub-central government GB-PPON: PYVQ-9856-GTXR Cowbridge Road, BRIDGEND, Wales, CF31 3SUContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • COMPASS CONTRACT SERVICES (U.K.) LIMITEDAwarded supplierGB-COH: 02114954GB-PPON: PTWW-9172-LVMX Parklands Court, 24 Parklands, Rubery, Birmingham, West Midlands, B45 9PZContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsAll documents are available via: eTenderWales website https://etenderwales.bravosolution.co.uk code itt_124555

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender