Find a TenderAwarded without competition

Published 27 Jan 2023, 16:19 GMT

Official UK procurement notice

On-Call Staff Rostering System

Official notice

Authority: Scottish Fire and Rescue Service (Police & fire)

ServicesAward procedure without prior publication of a call for competitionSME suitable

Sectors: IT Services & Software (72) Delivery: Scotland (UKM)

Awarded value£400,000published contract · exc. VAT

Awarded 27 Jan 2023no call for competition

Awarded to Gartan Technologies2 awards

What is being bought

Published requirement description

On-Call Staff Roster Management System Support and Maintenance including the provision of potential additional licenses

CPV: Maintenance of information technology software · Software support services

The lotProcurement structure

single lot · no lot value published

Lot #1The roster management system is utilised by approximately 3600 operational employees…Awarded

The roster management system is utilised by approximately 3600 operational employees throughout the whole of SFRS and is a key system to ensuring that every shift has the appropriate number of personnel and skills on duty to crew appliances. The Service is in the process of finalising its specification prior to commencing competition for a new service. In the interim, there is a critical need to continue with the support and maintenance of the current duty system until such time as a new system has been procured and implemented to ensure operational effectiveness.

Delivery: Scotland · Throughout Scotland

Extensions: Potential for futureproofing via additional licenses

72261000 Software support services

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 27 Jan 2023, 16:19 GMT
Last source update: 18 Jul 2023, 15:06 BST
Authority reference: V5A-089-2021
FTS notice number: 2023/S 000-020676
Classification (CPV): Maintenance of information technology softwareSoftware support services
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-039b96 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The roster management system is utilised by approximately 3600 operational employees throughout the whole of the Service and is a key system to ensuring that every shift has the appropriate number of personnel and skills on duty to crew appliances. The Service is now finalising its requirements in relation to a new Duty Management system with the view to commencing competition within the next three months. In the interim, there is a critical need to continue with the support and maintenance of the current duty system until such time as a

Review and risk notes

Review procedure: The Scottish Fire and Rescue Service (SFRS) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The SFRS will incorporate a minimum 10 calendar day standstill at the point information on the contract award is communicated to
tenderers. The SFRS is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the SFRS, they suffer or risk suffering loss or damage. The bringing of court proceedings during the standstill period means that the SFRS must not enter into the contract, conclude the framework agreement or
establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the regulations

Publisher note: (SC Ref:739180)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £400,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 11 from SMEs

Contracts signed 2latest 27 Jan 2023

Awarded to	Value	Date	Status
Gartan TechnologiesSME	£400,000 †same award published again · counted once	—	Awarded
Gartan TechnologiesSME	£400,000 †	—	Awarded

Contracts

Contract 002672-2023-V5A-089-2021-1 · Gartan TechnologiesSME
Signed
27 Jan 2023
Value
£400,000
Status
active
Contract 020676-2023-V5A-089-2021-1 · Gartan TechnologiesSME
Signed
27 Jan 2023
Value
£400,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

Scottish Fire and Rescue Service

Contracting authorityPolice & fireBody governed by public lawPublic order and safety Headquarters, Westburn Drive, Cambuslang, Scotland, G72 7NAContact name, email, phone

Dispute resolution & review bodies

Glasgow Sheriff Court and Justice of the Peace CourtReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice

Gartan Technologies LtdAwarded supplier Enterprise Fund Business Centre, Leterkenny, Donegal, IE, F92 PP83

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.