Official UK procurement notice
Olchfa School ~ Cleaning Tender
Authority: Olchfa School ~ Cleaning Tender (Education)
What is being bought
Published requirement descriptionThe successful supplier will be required to provide cleaning services for Olchfa School located in Swansea, Wales.
The value of the contract is approximately £293,000 per annum.
Olchfa School is a large, oversubscribed and busy 11-18 mixed comprehensive school situated in the west of Swansea. There are 1,900 pupils on roll, including 457 in the sixth form. The school has a swimming pool, 3G pitch, multi-gym, sports halls and performance theatre that it makes available for hire by the community in the evenings and on weekends. It has a specialist teaching facility on site catering for pupils with moderate learning needs. Just over 12% of pupils are eligible for free school meals, which is well below the national average and just under 15% of pupils live in the 20% most deprived areas in Wales.
The duration of the contract being offered is three years commencing on 1st January 2026 and concluding on 31st December 2028 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of two years, plus one year.
See PSQ Document for more information.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,758,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 2: 65%
- Criterion 1: 35%
Published award criteria (2)
- Criterion 1
- Criterion 2
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 24 Jul 2025, 12:05 BST
- Last source update
- 17 Mar 2026, 15:15 GMT
- Award evaluation window
- Submission end – 10 Nov 2025
- FTS notice number
2025/S 000-042693- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05654dFind a Tender
How it was run
Official notice- Submission deadline
- 26 Sept 2025, 12:00 BST
- Clarification deadline
- 26 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Jul 2025 → 27 Mar 2026 · 8 dates- Tender notice published24 Jul 2025, 12:05 BST
- Clarification questions by391 days ago26 Sept 2025, 12:00 BST
- Submission deadline391 days ago26 Sept 2025, 12:00 BST
- Award decision expected by345 days ago10 Nov 2025, 23:59 GMT
- Assessment summaries sent339 days ago17 Nov 2025
- Contract starts263 days ago1 Feb 2026
- Latest notice published219 days ago17 Mar 2026, 15:15 GMT
- Standstill ends208 days ago27 Mar 2026, 23:59 GMT
Notice history
5 events · 3 releases on Find a Tender · since 24 Jul 2025- Tender notice published24 Jul 2025, 12:05 BSTUK4
- Tender notice published24 Jul 2025, 16:06 BSTUK4
- Contract award notice published17 Mar 2026, 15:15 GMTUK6
- Status changed to complete17 Mar 2026, 15:15 GMT
- Contract signature expected30 Mar 2026, 23:59 BSTscheduled
Published amendments (1)
Please note, there was an error with the contract commencement date within the previous version of this notice. This contract will commence on 01/02/2026.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MRS BUCKET CLEANING SERVICES LIMITEDSME31 Mar 2026 – 31 Jan 2029 · up to 31 Jan 2032Extensions: The duration of the contract being offered is three years commencing on 1st January 2026 and concluding on 31st December 2028 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of two years, plus one year. | £1,758,000 | 17 Nov 2025standstill to 27 Mar 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Mrs Buckét Cleaning Services LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender